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The booking system for trade show spaces with a live hall plan

Manage booth spaces, services, and prices centrally. Exhibitors book independently, with payments and contracts processed automatically. Ticketing, badging, and logistics slots are directly linked.

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Early in the morning, an empty exhibition hall is bathed in the clear light of the ceiling spotlights. Marked floor plans and numbered signs indicate possible booth spaces on the concrete floor. A team carefully measures a corner with a tape measure. A forklift waits at the edge for the first deliveries.

A rigger is standing in an aerial lift, securing a truss line above a future trade show booth. Cable reels, spotlights, and safety harnesses are neatly laid out. Colored lines on the floor indicate the booth boundaries. A colleague wearing a helmet checks the alignment.

At the loading dock, a forklift gently lowers wooden crates onto a numbered zone. A dispatcher in a safety vest indicates the next available slot. Orange cones delineate the route and keep pathways clear. In the background, the hall door opens to the assembled exhibition.

Create clear processes instead of space chaos

Without a centralized system, hall schedules, pricing, and add-on services quickly become confusing and slow, even though inquiries come in concurrently.

Opaque spaces and manual schedules

Excel and different versions lead to overlaps, vacancies, and lost leads. Teams don't see availabilities in real-time, approvals take time, and assignments are delayed.

Pricing logic and additional services become a paper chase

Complex rates, discounts, and add-ons in emails increase errors and effort. Additional costs are overlooked, capacities are stretched, and upselling opportunities are missed.

All-in-one: Manage spaces, prices, services, and access smartly

A system for exhibitor booking, booth space management, resources, and onsite processes. Turn inquiries into planned capacity with ease.

Live Venue Plan with Smart Availability

Visualize halls and booth spaces with real-time availability and rules for neighboring booths. This way, you can make quick, secure allocation decisions and avoid conflicts.

Interactive 3D map with filters
Multiple availabilities for modular segments
Dashboards and displays for an overview

Discover 3D Plan

A spacious exhibition hall clearly displays marked booth numbers and modular segments on the floor. A team places small signs at the edges while a supervisor clears pathways. The scene conveys order and immediate visibility of available spaces.

At a meeting table, an exhibitor hands over a signed document, while a corner booth is being set up in the background. Neatly stacked folders and labels await filing. The scene depicts a seamless closure and clear pricing agreements.

Dynamic pricing, offers, and automated billing

Tiered pricing per square meter, surcharges for corner or head positions, early bird and promo codes apply all the way through to the invoice. This provides transparency and accelerates payment receipts.

Assign contracts digitally
Secure online payment
Automatic invoice numbering sequences

Automate payments

Centrally sell add-ons through self-service

Bundle electricity, water, Wi-Fi, rigging, furniture, cleaning, or storage spaces into clear packages. Limits, contingents, and memberships ensure fairness and additional revenue.

Options with time slots
Packages, multi-tickets, and vouchers
Widget seamlessly on your website

View Booking Portal

A team sets up a trade show booth: A technician installs a power strip, a colleague arranges bar stools at a counter, and another secures a small truss element. On a cart, neatly organized materials are ready, everything appears well-structured.

At the entrance, a visitor holds their ticket to the scanner while a forklift moves a crate in the background. Marked paths and zones ensure clear direction. Staff members guide visitors, creating a coordinated and seamless experience.

Check-in, badging, and logistics slots connected

Access control, visitor badges, and time slots for loading docks work seamlessly together. This ensures clear pathways, timely setup, and provides you with access metrics.

QR tickets with scan statistics
Shift and slot planning
Outlook and Google Sync

Discover Check-in

Use Cases: Sell and manage exhibition spaces smartly

Self-Service Booking Portal for Exhibition Booths with Floor Plan
Offer an interactive hall plan with live availability, square meter details, stand types, and instant confirmation. Exhibitors choose space, add-ons, and times themselves, receive contracts and invoices automatically. This speeds up approvals and increases occupancy.
Resource and service booking for power, rigging, and WiFi
Power connections, internet, rigging, furniture, cleaning, or storage spaces can be configured as options with time slots. Quantity limits and packages ensure a fair distribution. Everything is managed centrally, transparently, and without email ping-pong.
Dynamic pricing logic and approval workflows
Illustrations of square-meter tiers, corner and headstand surcharges, discounts, and promo codes are easily managed. Venue management allows cases to be released, invoices are sent automatically. This way, you minimize errors and shorten cycles from inquiry to payment.

Self-Service Booking Portal for Exhibition Booths with Floor Plan
Offer an interactive hall plan with live availability, square meter details, stand types, and instant confirmation. Exhibitors choose space, add-ons, and times themselves, receive contracts and invoices automatically. This speeds up approvals and increases occupancy.
Resource and service booking for power, rigging, and WiFi
Power connections, internet, rigging, furniture, cleaning, or storage spaces can be configured as options with time slots. Quantity limits and packages ensure a fair distribution. Everything is managed centrally, transparently, and without email ping-pong.
Dynamic pricing logic and approval workflows
Illustrations of square-meter tiers, corner and headstand surcharges, discounts, and promo codes are easily managed. Venue management allows cases to be released, invoices are sent automatically. This way, you minimize errors and shorten cycles from inquiry to payment.

Self-Service Booking Portal for Exhibition Booths with Floor Plan
Offer an interactive hall plan with live availability, square meter details, stand types, and instant confirmation. Exhibitors choose space, add-ons, and times themselves, receive contracts and invoices automatically. This speeds up approvals and increases occupancy.
Resource and service booking for power, rigging, and WiFi
Power connections, internet, rigging, furniture, cleaning, or storage spaces can be configured as options with time slots. Quantity limits and packages ensure a fair distribution. Everything is managed centrally, transparently, and without email ping-pong.
Dynamic pricing logic and approval workflows
Illustrations of square-meter tiers, corner and headstand surcharges, discounts, and promo codes are easily managed. Venue management allows cases to be released, invoices are sent automatically. This way, you minimize errors and shorten cycles from inquiry to payment.

Industry Insights

Why Digital Booking of Exhibition Spaces is Becoming the Standard

Exhibitors today expect transparency, speed, and autonomy. Availabilities must be visible live, prices understandable, and bookings binding. Younger generations prefer self-service over phone chains, along with clear rules for setup slots and loading docks. Real-time data helps identify bottlenecks early and allocate spaces fairly. At the same time, there is growing pressure to use budgets efficiently and plan additional services precisely. Digital processes create a common truth about spaces, services, and access, reducing errors and paperwork while improving everyone's experience. Those who opt early for online booking, transparent venue plans, and integrated logistics will sustainably increase utilization and service quality.

Simplify your workday today

"Simply the best booking software" (OMR Reviews, Q3/2025) - Try it free for 14 days

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated

Anny ist im Sommer 2025 Grid Leader auf der Bewertungsplattform G2

Anny ist im Sommer 2025 europaweit High Performer auf der Bewertungsplattform G2

Anny ist im Sommer 2025 in der EMEA Region Regionaler Leader unter den Small Businesses auf der Bewertungsplattform G2

Anny ist auf der Bewertungsplattform G2 im Sommer 2025 europaweit High Performer unter den Small Businesses

Anny ist auf der Bewertungsplattform G2 im Sommer 2025 Grid Leader unter den Small Businesses

Anny ist offizieller Gewinner des German Customer Awards 2025

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FAQ's

Everything you need to know

If you have any further questions, contact us.

When is anny the best booking software for fairs and exhibition spaces?

If you allocate stand spaces with complex rules, want to sell additional services, and integrate ticketing and logistics seamlessly. It's typical to deal with multiple halls, varying stand types, tiered pricing, capacity limits, and the desire for self-service for exhibitors. Even smaller trade shows benefit from clear processes and faster confirmations.

How does anny reliably map qm-teams, corner stand surcharges, and discounts?

You can set tiered pricing per square meter, surcharges for corner or head spots, early bird discounts, and promo codes as rules that consistently apply from offer to invoice. Net prices, taxes, number sequences, and documents are automated, ensuring contracts and payments are seamlessly managed.

Can exhibitors book additional services, tickets, and time slots on their own?

Yes. Through an embedded self-service portal, exhibitors can select services such as electricity, Wi-Fi, rigging, or cleaning, including their time slots. You manage quotas, priorities, and approvals centrally. Tickets and badge issuance are linked, payments are processed directly, and invoices are generated automatically.

How does the live venue planner prevent double bookings and conflicts?

The interactive map displays real-time availability. Smart Availability blocks adjacent spaces in case of overlaps and considers aisles as well as partial areas. Multiple availabilities and segment rules ensure accurate capacities. Calendar sync and check-in data further enhance planning capabilities.

Why customers love anny

Dominik

cognitio Kommunikation & Planung

With anny, you can easily and seamlessly book your desired desk in the office.

Flo

Particularly helpful are the structured onboarding process and the clear FAQs - this made everything ready to go in no time.

Liron

euronova

anny is simply fantastic! The platform is incredibly user-friendly, and it's a real joy to use.

Stefan H.

The integration into our company after launch was quick and virtually effortless.

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.