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The booking system for trade fair equipment with an overview

Manage inventories across locations, represent sets with accessories, and keep logistics, approvals, and cost centers perfectly under control. anny aligns scheduling, inventory, and teams seamlessly.

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Try 14 days for free. No credit card required.

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Try 14 days for free. No credit card required.

Stacked flight cases with colorful labels stand in front of a warehouse, while a forklift offloads a pallet of LED modules. Neatly bundled cables and truss system pipes lie between rolling containers. Early light filters through the gate, with dust particles floating in the air. It's the moment just before departing for the trade show.
Stacked flight cases with colorful labels stand in front of a warehouse, while a forklift offloads a pallet of LED modules. Neatly bundled cables and truss system pipes lie between rolling containers. Early light filters through the gate, with dust particles floating in the air. It's the moment just before departing for the trade show.
Stacked flight cases with colorful labels stand in front of a warehouse, while a forklift offloads a pallet of LED modules. Neatly bundled cables and truss system pipes lie between rolling containers. Early light filters through the gate, with dust particles floating in the air. It's the moment just before departing for the trade show.
Stacked flight cases with colorful labels stand in front of a warehouse, while a forklift offloads a pallet of LED modules. Neatly bundled cables and truss system pipes lie between rolling containers. Early light filters through the gate, with dust particles floating in the air. It's the moment just before departing for the trade show.
On the exhibition floor, a team is setting up a white counter, while spotlights are already hanging above them on a truss. A technician stretches the measuring tape, and a colleague positions panels with millimeter precision. The wood looks freshly varnished, and the carpet is perfectly smooth. There's a sense of focus in the air.
On the exhibition floor, a team is setting up a white counter, while spotlights are already hanging above them on a truss. A technician stretches the measuring tape, and a colleague positions panels with millimeter precision. The wood looks freshly varnished, and the carpet is perfectly smooth. There's a sense of focus in the air.
On the exhibition floor, a team is setting up a white counter, while spotlights are already hanging above them on a truss. A technician stretches the measuring tape, and a colleague positions panels with millimeter precision. The wood looks freshly varnished, and the carpet is perfectly smooth. There's a sense of focus in the air.
On the exhibition floor, a team is setting up a white counter, while spotlights are already hanging above them on a truss. A technician stretches the measuring tape, and a colleague positions panels with millimeter precision. The wood looks freshly varnished, and the carpet is perfectly smooth. There's a sense of focus in the air.
In the warehouse, returned cases are rolled onto a marked return area. An employee opens a crate, inspects foam inserts, and notes a minor damage on a tag. Behind them, shelves are lined with clear zone labels. The scene appears calm and methodical after an intense event.

Escape the Excel chaos and embrace clear availability

Without a centralized system, coordination loops, unclear inventories, and frantic last-minute rescheduling can occur right before setting up the trade fair.

Resources without real-time visibility

Without central availability, double bookings, idle periods, or unnecessary transfers are almost inevitable. Decisions take longer, and scheduling loses valuable time.

Manual scheduling with accessory dependencies

Excel sheets do not recognize sets, kits, or capacities per item. Accessories are missing on the tour, alternatives appear too late, and teams have to reschedule on the fly.

Features that Simplify Trade Show Equipment Planning

From cross-location availability to a seamless check-in, anny brings structure, speed, and security to your processes.

Manage real-time availability across locations

Central booking page with filters for category, location, and features. Smart Availability connects main resources with accessories and kits, capacities prevent double bookings.

  • Filterable Booking Page

  • Sets, kits, and dependencies

  • Capacities per item series

Discover the Booking Page
In a bright storage aisle, clear zone signs hang while identical cases stand in orderly rows on rolling boards. Color-coded tags mark different locations, and an employee swiftly picks the right set from the designated area. The lighting casts sharp edges, creating a scene of clarity and calm.
In a bright storage aisle, clear zone signs hang while identical cases stand in orderly rows on rolling boards. Color-coded tags mark different locations, and an employee swiftly picks the right set from the designated area. The lighting casts sharp edges, creating a scene of clarity and calm.
At the loading bay, there is a rolling table with a marked distribution area, and cases are lined up in order. An employee gently lifts the lid and reads a serial number from a plaque. Large, easily visible zone labels guide the next steps. Everything appears precise and transparent.
At the loading bay, there is a rolling table with a marked distribution area, and cases are lined up in order. An employee gently lifts the lid and reads a serial number from a plaque. Large, easily visible zone labels guide the next steps. Everything appears precise and transparent.

Effortless Check-Out and Return with QR/Barcode

Record check-ins and check-outs with timestamps, serial numbers, and conditions in one go. Exports automatically supply warehouses and shipping departments daily.

  • QR and barcode processes

  • Condition and damage assessment

  • Daily lists and ERP exports

Discover Check-in

Automatically enforce approvals and cost centers

Roles and permissions separate Sales, Disposition, and Warehouse, with approvals being transparent. Cost centers, project numbers, and PO references are mandatory and evaluated.

  • Role and Permission Concept

  • Approval Workflows

  • Internal Billing and Chargeback

Admin & Governance
A small area is marked with barrier tapes as a pickup zone, and stackable carts have sets with clear name tags. A red tag indicates availability, and green cards assign teams. The atmosphere is calm, with organization reflecting clear responsibilities in preparation.
A small area is marked with barrier tapes as a pickup zone, and stackable carts have sets with clear name tags. A red tag indicates availability, and green cards assign teams. The atmosphere is calm, with organization reflecting clear responsibilities in preparation.
In the shipping department, boxes are being relabeled, and a team member replaces a card with an updated pickup time. Nearby, neatly bundled cables lie ready, and a pallet jack stands by. The bright light highlights the calmness in the process, even though the schedule just shifted.
In the shipping department, boxes are being relabeled, and a team member replaces a card with an updated pickup time. Nearby, neatly bundled cables lie ready, and a pallet jack stands by. The bright light highlights the calmness in the process, even though the schedule just shifted.

React to changes in seconds

Appointment reminders, broadcasts, and waitlists keep everyone in sync. Outlook and Teams ensure immediate transparency for rescheduling.

  • Automatic reminders

  • Waitlist for top events

  • Microsoft integration

Discover Mobile & Integrations

Use Cases from Trade Show Construction and Equipment Planning

  • A sturdy packing table with a fully assembled demo kit neatly set in custom foam inserts: handheld microphones, adapters, cables, and labeled spare parts. Next to it lies a brief checklist, and a yellow band marks the set as ready. Warm light illuminates the edge while more black cases await in the background.
    Demo equipment and kits with approval

    Sales reserves demo kits, including mandatory cost centers and approval workflow. Accessory dependencies are automatically booked, and double bookings are excluded. Ideal for roadshows and multi-day trade shows.

  • Between high shelves, grouped furniture, labeled cases, and neatly bundled trusses rest on rolling carts. Color-coded hanging cards assign resources to specific destinations. A clear aisle leads to the ramp, where daylight demarcates the area. Everything appears organized and ready for the next allocation.
    Resource Allocation for Booths, Furniture, and AV Equipment

    Plan resources across locations, manage sets, and control capacities per item. Availabilities are checked over event periods, and conflicts are detected early. Perfect for trade fair construction, furniture pools, and AV projects.

  • At the return point, a case is opened, revealing foam inserts with meticulously sorted components. A small metal plaque with a serial number is read, and a paper tag notes the condition. Next to it is a cart with prepared cable bundles. The atmosphere is controlled and routine.
    Check-in and Check-out in the warehouse

    Manage check-outs and returns with timestamps, document serial numbers and conditions, record damages. Automated daily lists and notifications keep the warehouse and shipping in sync.

  • A sturdy packing table with a fully assembled demo kit neatly set in custom foam inserts: handheld microphones, adapters, cables, and labeled spare parts. Next to it lies a brief checklist, and a yellow band marks the set as ready. Warm light illuminates the edge while more black cases await in the background.
    Demo equipment and kits with approval

    Sales reserves demo kits, including mandatory cost centers and approval workflow. Accessory dependencies are automatically booked, and double bookings are excluded. Ideal for roadshows and multi-day trade shows.

  • Between high shelves, grouped furniture, labeled cases, and neatly bundled trusses rest on rolling carts. Color-coded hanging cards assign resources to specific destinations. A clear aisle leads to the ramp, where daylight demarcates the area. Everything appears organized and ready for the next allocation.
    Resource Allocation for Booths, Furniture, and AV Equipment

    Plan resources across locations, manage sets, and control capacities per item. Availabilities are checked over event periods, and conflicts are detected early. Perfect for trade fair construction, furniture pools, and AV projects.

  • At the return point, a case is opened, revealing foam inserts with meticulously sorted components. A small metal plaque with a serial number is read, and a paper tag notes the condition. Next to it is a cart with prepared cable bundles. The atmosphere is controlled and routine.
    Check-in and Check-out in the warehouse

    Manage check-outs and returns with timestamps, document serial numbers and conditions, record damages. Automated daily lists and notifications keep the warehouse and shipping in sync.

  • A sturdy packing table with a fully assembled demo kit neatly set in custom foam inserts: handheld microphones, adapters, cables, and labeled spare parts. Next to it lies a brief checklist, and a yellow band marks the set as ready. Warm light illuminates the edge while more black cases await in the background.
    Demo equipment and kits with approval

    Sales reserves demo kits, including mandatory cost centers and approval workflow. Accessory dependencies are automatically booked, and double bookings are excluded. Ideal for roadshows and multi-day trade shows.

  • Between high shelves, grouped furniture, labeled cases, and neatly bundled trusses rest on rolling carts. Color-coded hanging cards assign resources to specific destinations. A clear aisle leads to the ramp, where daylight demarcates the area. Everything appears organized and ready for the next allocation.
    Resource Allocation for Booths, Furniture, and AV Equipment

    Plan resources across locations, manage sets, and control capacities per item. Availabilities are checked over event periods, and conflicts are detected early. Perfect for trade fair construction, furniture pools, and AV projects.

  • At the return point, a case is opened, revealing foam inserts with meticulously sorted components. A small metal plaque with a serial number is read, and a paper tag notes the condition. Next to it is a cart with prepared cable bundles. The atmosphere is controlled and routine.
    Check-in and Check-out in the warehouse

    Manage check-outs and returns with timestamps, document serial numbers and conditions, record damages. Automated daily lists and notifications keep the warehouse and shipping in sync.

Industry Insights

How Digital Equipment Reservation is Transforming Exhibition Construction

Trade show construction and event technology operate within tight time frames, often across multiple locations. Today, teams expect transparent inventories, clear responsibilities, and reliable schedules - ideally without long phone chains. Digital reservation systems create a single source of truth: capacities are visible, alternatives are identified early, and priorities for top events are clearly set. Kits and sets are particularly relevant because accessory dependencies in physical lists can be easily overlooked. Equally important is a seamless return process that documents condition and serial numbers to avoid failures and make maintenance predictable. Modern solutions integrate calendars, messengers, and logistics windows, ensuring that changes don’t get lost in email threads. The result: less downtime, fewer missed trips, more planning certainty - and a professional presence on the trade show floor.

Simplify your workday today

"Simply the best booking software" (OMR Reviews, Q3/2025) - Try it free for 14 days

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
Anny ist im Sommer 2025 Grid Leader auf der Bewertungsplattform G2
Anny ist im Sommer 2025 europaweit High Performer auf der Bewertungsplattform G2
Anny ist im Sommer 2025 in der EMEA Region Regionaler Leader unter den Small Businesses auf der Bewertungsplattform G2
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 Grid Leader unter den Small Businesses
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 europaweit High Performer unter den Small Businesses

Simplify your workday today

"Simply the best booking software" (OMR Reviews, Q3/2025) - Try it free for 14 days

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
Anny ist im Sommer 2025 Grid Leader auf der Bewertungsplattform G2
Anny ist im Sommer 2025 europaweit High Performer auf der Bewertungsplattform G2
Anny ist im Sommer 2025 in der EMEA Region Regionaler Leader unter den Small Businesses auf der Bewertungsplattform G2
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 Grid Leader unter den Small Businesses
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 europaweit High Performer unter den Small Businesses
Start for free now

FAQ's

Everything you need to know

If you have any further questions, contact us.

When is anny the best booking system for trade show equipment?

If you manage inventories across locations, need to document kits with accessories, require check-in/check-out at storage, and want to cleanly document approvals and cost centers. anny reduces coordination, prevents double bookings, and brings transparency to scheduling, logistics, and internal accounting.

When is anny the best booking system for trade show equipment?

If you manage inventories across locations, need to document kits with accessories, require check-in/check-out at storage, and want to cleanly document approvals and cost centers. anny reduces coordination, prevents double bookings, and brings transparency to scheduling, logistics, and internal accounting.

How does anny map sets, bundles, and accessory dependencies?

With Smart Availability, you connect primary resources with accessories or entire kits. When making a reservation, the appropriate accessories are automatically booked, and capacities are checked. This ensures that no adapters or tripods are missing, alternatives remain visible, and double bookings are avoided.

How does anny map sets, bundles, and accessory dependencies?

With Smart Availability, you connect primary resources with accessories or entire kits. When making a reservation, the appropriate accessories are automatically booked, and capacities are checked. This ensures that no adapters or tripods are missing, alternatives remain visible, and double bookings are avoided.

Does anny support check-in/check-out with serial numbers and condition?

Yes. You can track check-outs and returns via QR or barcode with a timestamp, document serial numbers, condition, maintenance, and damages in Custom Fields. Daily lists and exports supply inventory, shipping, or ERP. This reduces losses and makes every step traceable.

Does anny support check-in/check-out with serial numbers and condition?

Yes. You can track check-outs and returns via QR or barcode with a timestamp, document serial numbers, condition, maintenance, and damages in Custom Fields. Daily lists and exports supply inventory, shipping, or ERP. This reduces losses and makes every step traceable.

How do roles, approvals, and cost centers work in anny?

Manage access for Sales, Disposition, and Warehouse through roles and permissions. Approval workflows secure critical bookings. Cost centers, project numbers, and PO references can be required for input, analyzed, and automatically billed for internal accounting. SSO ensures quick, secure logins.

How do roles, approvals, and cost centers work in anny?

Manage access for Sales, Disposition, and Warehouse through roles and permissions. Approval workflows secure critical bookings. Cost centers, project numbers, and PO references can be required for input, analyzed, and automatically billed for internal accounting. SSO ensures quick, secure logins.

Why customers love anny

Dominik

cognitio Kommunikation & Planung

With anny, you can easily and seamlessly book your desired desk in the office.

Flo

Particularly helpful are the structured onboarding process and the clear FAQs - this made everything ready to go in no time.

Liron

euronova

anny is simply fantastic! The platform is incredibly user-friendly, and it's a real joy to use.

Stefan H.

The integration into our company after launch was quick and virtually effortless.

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Get a live demo

Experience the magic behind anny in a personalized demo and discover how you can efficiently share resources with anny.

Schedule a Demo

Free Trial

Get a live demo

Experience the magic behind anny in a personalized demo and discover how you can efficiently share resources with anny.

Schedule a Demo

Free Trial

Empowering the world to share resources

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
anny ist Fall 2025 G2 Grid Leader
anny ist Fall 2025 Europa High Performer bei G2

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anny US Inc. 2025
App Store Download for Room Management
Download from Google Play for Room Management

Empowering the world to share resources

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
anny ist Fall 2025 G2 Grid Leader
anny ist Fall 2025 Europa High Performer bei G2

Corporations

About Us

Career

All Industries

Legal

Terms and Conditions

Data Privacy

Imprint

Social Media

LinkedIn

YouTube

Support

Help Center

Roadmap

Status Page

anny US Inc. 2025
App Store Download for Room Management
Download from Google Play for Room Management

Empowering the world to share resources

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
anny ist Fall 2025 G2 Grid Leader
anny ist Fall 2025 Europa High Performer bei G2

Corporations

About Us

Career

All Industries

Legal

Terms and Conditions

Data Privacy

Imprint

Social Media

LinkedIn

YouTube

Support

Help Center

Roadmap

Status Page

anny US Inc. 2025
App Store Download for Room Management
Download from Google Play for Room Management