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The booking system for vaccination appointments with predictability

Offer self-service appointments with online triage, reduce no-shows, and check in on-site using QR codes. Manage capacities based on staff, station, and vaccine inventory, and document compliantly.

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In a bright dispensary, a pharmacist prepares a syringe while a customer rolls up their sleeve. A small table with band-aids and alcohol swabs is ready. Warm morning light falls on discreet partitions. The scene appears calm, routine, and friendly. In the background, another chair waits neatly.

AI-generated

In a company's lobby, an occupational physician pulls fresh supplies from a cooler, with a cart beside him carrying band-aids and vials. Employees form a short, orderly line. Sunlight reflects off the stone floor. The atmosphere is focused yet relaxed, with everything working seamlessly together.

AI-generated

In a municipal health center, an elderly man sits on a chair with his jacket draped over his arm, while a caregiver examines his upper arm. A subtle poster provides information about flu vaccination. Soft ceiling lights ensure a clear and welcoming environment. The scene reflects reliability, hygiene, and human connection.

From seasonal stress to a manageable vaccination campaign: Smartly manage capacities, reduce no-shows, and complete documentation with legal compliance.

Without digital appointment management, peak demand, walk-ins, and documentation obligations clash. This slows down processes and consumes valuable time.

Busy Periods Without Clarity

Overbookings and unused capacities occur simultaneously. Long waiting times and unclear slot allocation occupy staff and worsen the experience.

Documentation and consent distributed

Paper forms, double entry, and missing deletion deadlines increase effort and risk. Creating a legally compliant, centralized storage is difficult.

Features for Scheduled, Legally Compliant Vaccination Appointments

From online triage to check-in and billing: Manage capacities, reduce no-shows, and keep documentation centralized and GDPR-compliant.

Automate appointment booking and online triage

Enable self-service bookings with location and resource filters. Custom fields for indication, age, and risks ensure the right person is in the appropriate slot.

Waitlist automatically fills cancellations
Reminders via email, SMS, or WhatsApp

Discover the Booking Page

In a modern waiting area, a medical assistant briefly speaks with a young person who mentions their vaccination status. A clipboard with a medical history form is ready, without being the center of attention. Daylight falls on clear signage. The situation feels prepared, friendly, and efficient.

At the entrance of a vaccination lane, a floor stand indicates the next step, while a nurse warmly assigns a seat. A small box neatly organized with band-aids, swabs, and gloves is in place. Bright lighting underscores cleanliness. The process is calm, safe, and transparent.

AI-generated

Capture check-in, consent, and documentation securely and compliantly

QR check-in on-site accelerates the process. Digital disclosures, signatures, and personalized deletion deadlines ensure media-consistent and audit-proof documentation.

Automated emails with preliminary questionnaires
Customer cards for quick recognition

Discover Check-in

Efficiently Manage Capacities, Vaccines, and Teams with Ease

Plan individual availabilities for each doctor, department, or mobile team, and link slots with actual inventories. Concurrent bookings per cabin ensure high turnover without overbooking.

Smart Availability by vaccine vials
Communities for closed target groups

Explore the 3D Map

In a spacious hall, several vaccination booths are clearly numbered. Two teams move to their designated spots simultaneously, while a coordinator with a clipboard keeps track of everything. Soft lighting highlights the marked pathways. The scene exudes organization, precision, and seamless flow.

In a calm office, a manager organizes precise printouts with daily schedules next to a bulletin board displaying colored strips for resource utilization. A steaming cup sits next to the pen. The window offers a view of a courtyard. The scene conveys control, oversight, and strategic planning.

Consolidate billing, integrations, and live reporting

Automate exports for cash registers and authorities, and integrate PVS, HIS, or pharmacy systems via API and webhooks. Dashboards display utilization, no-shows, and locations in real-time.

EBM/GOÄ-compliant further processing
Online payment for self-payers

Discover Admin Features

Use Cases for Vaccination Days, Flu Protection, and Mobile Teams

AI-generated
Plan Workplace Flu Vaccinations
Set up cross-location contingents and provide self-service time slots for employees. Digital consents and automatic reminders ensure smooth operations on vaccination day. Waiting lists automatically fill cancellations.
AI-generated
Public Vaccination Days at Pharmacies and Practices
Control booking availability based on vaccine stock and age or indication criteria. On-site QR check-in speeds up the process and reduces waiting times. Transparently available slots significantly ease the burden on the hotline.
AI-generated
Mobile vaccination teams for businesses and schools
Plan tours, teams, and equipment pools centrally and efficiently allocate capacities per location. Live inventories prevent overbookings, and communities restrict bookings to defined groups. This way, vaccination centers and mobile operations stay on track.

AI-generated
Plan Workplace Flu Vaccinations
Set up cross-location contingents and provide self-service time slots for employees. Digital consents and automatic reminders ensure smooth operations on vaccination day. Waiting lists automatically fill cancellations.
AI-generated
Public Vaccination Days at Pharmacies and Practices
Control booking availability based on vaccine stock and age or indication criteria. On-site QR check-in speeds up the process and reduces waiting times. Transparently available slots significantly ease the burden on the hotline.
AI-generated
Mobile vaccination teams for businesses and schools
Plan tours, teams, and equipment pools centrally and efficiently allocate capacities per location. Live inventories prevent overbookings, and communities restrict bookings to defined groups. This way, vaccination centers and mobile operations stay on track.

AI-generated
Plan Workplace Flu Vaccinations
Set up cross-location contingents and provide self-service time slots for employees. Digital consents and automatic reminders ensure smooth operations on vaccination day. Waiting lists automatically fill cancellations.
AI-generated
Public Vaccination Days at Pharmacies and Practices
Control booking availability based on vaccine stock and age or indication criteria. On-site QR check-in speeds up the process and reduces waiting times. Transparently available slots significantly ease the burden on the hotline.
AI-generated
Mobile vaccination teams for businesses and schools
Plan tours, teams, and equipment pools centrally and efficiently allocate capacities per location. Live inventories prevent overbookings, and communities restrict bookings to defined groups. This way, vaccination centers and mobile operations stay on track.

Industry Insights

How digital appointment scheduling accelerates vaccination campaigns

Vaccination days have short time slots and high demand. Digital appointment scheduling creates transparency: Availability is visible live, wait times decrease, and call volume drops. Younger target groups expect self-service instead of hotlines, clear time slots, and quick confirmation. A simple online triage assigns individuals to appropriate slots and reduces follow-up inquiries. Reminders via SMS or email measurably reduce no-shows and stabilize the daily flow. At the same time, real-time capacity and flexible contingents facilitate management across multiple locations or mobile teams. Data on demand, capacity, and cancellations are immediately available and support planning, procurement, and communication. This makes vaccination offerings more accessible, reliable, and efficient for practices, pharmacies, businesses, and public institutions.

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"Simply the best booking software" (OMR Reviews, Q3/2025) - Start for free

Anny is featured as Top Rated in the Workplace Management category on the review platform OMR Reviews for Q2 2025.

Anny is the official winner of the German Customer Awards 2025

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FAQ's

Everything you need to know

If you have any further questions, contact us.

When is anny the best booking system for my vaccination appointments?

If you want to make seasonal peaks like flu vaccination manageable, coordinate multiple locations or mobile teams, and require legally compliant documentation, anny covers self-service booking, online triage, check-in, consent, and reporting all in one system.

How does anny noticeably reduce no-shows on vaccination days?

With multi-level reminders via email, SMS, or WhatsApp, clear cancellation policies, and a waitlist that automatically fills open slots, capacities remain occupied and the daily schedule stable, even with short-notice cancellations.

Does anny meet GDPR and STIKO requirements for documentation and consent?

Yes. Digital information, consents with signatures, and custom deletion periods ensure compliant processes. Documents are assigned to the booking and archived in a way that ensures they cannot be altered. You can tailor the information content to STIKO guidelines and local requirements.

Can I integrate IT systems for medical practices, pharmacies, or hospitals and handle billing through EBM or GOÄ?

Yes. Connect PVS, HIS, or pharmacy systems via API and webhooks, transfer booking and check-in data, and automate exports for accounting, authorities, and controlling. Optionally, online payments for self-payers are available.