A coworking space thrives on sharing space, workstations, and equipment, which is why choosing an appropriate booking management system is crucial for smooth operations. With the right software for your coworking space, you can manage your space and not only increase your revenue thanks to optimal utilization of your space, but also create added value for your members through intuitive management. Your members and new customers could reserve their favorite space online tomorrow. This way you simplify and automate your processes instead of getting lost in booking chaos.
What is a booking management system for coworking spaces?
A booking management system for coworking spaces is used to clearly manage resources and services that are to be made bookable for members. These can be daily tickets, flex desks, meeting rooms, phone booths, lockers and equipment. With coworking space software, you can also manage drink flat bookings or the offered car sharing. All of your resources and bookings are brought together clearly in a system that can be managed intuitively. With the support of a coworking management system, you can take your coworking space to the next level by efficiently managing your resources and integrating a structure that provides more flexibility.
We show you what added value a booking system for coworking spaces offers and what you should look for when choosing the right tool.
What are the advantages of coworking space software?
- Time savings due to elimination of telephone arrangements & e-mail traffic
- Make offer available anywhere and anytime to not only keep your members happy but also reach new customers efficiently
- Integrated payment processing & invoicing
- Automatic creation of statistics & evaluations
- Improved productivity through process automation
- Increase in sales due to fewer missed appointments (thanks to automatic reminders)
- Time savings due to less administrative work
- Simple booking process in one click
- Personnel savings through keyless access
How does a booking system for coworking spaces work?
A booking system for coworking spaces helps you to make your workstations, rooms, equipment, services and all other offers available digitally. The coworking space organizes itself and its bookings virtually by itself. Thanks to such a coworking tool, you can achieve optimal utilization and keep track of all available offers with a digital dashboard. This way, your coworking space can be managed in an uncomplicated and intuitive way.
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What function should the coworking tool offer?
1. flex desk booking
Flex Desks offer your members and new customers the possibility to flexibly allocate their bookings. When booking Flex Desks, they have the freedom to choose whether they want to book their favorite space for an hour or for whole days. With the right tool for your coworking space, you can configure your own rules and offer your members the greatest possible flexibility while maintaining an overview of the utilization of individual workstations.
2. community area for members
With a private area for members, you can make selected resources available only to certain groups of people. This allows you to offer your members even more service and exclusivity. Communities are also ideal for internal management.
3. interactive site plan
An interactive map gives you and your members a better overview of your office space and increases the efficiency of your coworking space. Every member can book their favorite space quickly and easily. It is important that floor plans can be created to scale in the booking system for coworking spaces, so that a problem-free allocation of the spaces and rooms is possible.
4. payment processing & invoicing
With the integrated invoicing and payment processing of your coworking tool, you digitize the entire payment processing within your coworking space and save important time in your accounting. These functions should therefore already be integrated in your selected booking system for coworking spaces. This not only simplifies the booking of your offers for your members, but also gives you a precise overview of all bookings and sales.
Tools for coworking spaces at a glance
* All information according to the information on the website of the providers.
Conclusion
anny
Cost-effective and intuitive entry, wide range of applications
cobot
Booking tool for rooms & workstations, no booking of appointments, equipment, etc. possible
independesk
Coworking software with limited configurability, not designed for external bookings
optix
Platform for coworking spaces, suitable for internal management of resources without possibility for detailed customization
nexudus
Software for managing workstations & rooms with limited configurability & availability
