Digitize your business space rental offering - whether it's event spaces, meeting rooms or real estate. Room management software provides a flexible booking solution, an occupancy schedule for internal management, and enables efficient sharing of your resources.
What is a room booking system?
A room booking system is used to clearly manage rooms that are to be made bookable for employees or for external parties. All your resources are listed in a system that can be managed intuitively. With the support of a room booking system, you can easily rent out your rooms online and manage occupancy plans. By organizing your rooms and additional bookable equipment in a targeted manner, you save costs and time due to the reduced administrative effort.
We show you what added value a room booking system brings and what you should look for when choosing the right tool.
What are the advantages of a room booking system?
- Time saving due to omission of arrangements & e-mail traffic
- Make offer available anywhere and anytime to not only keep your members happy but also reach new customers efficiently
- Integrated payment processing & invoicing
- Automatic creation of statistics & evaluations
- Improved productivity through process automation
- Increase in sales due to fewer missed appointments (thanks to automatic reminders)
- Time savings due to less administrative work
- Simple booking process in one click
- Personnel savings through keyless access
How does a room booking system work?
A room booking system helps you to make your rooms available digitally. Thanks to such a tool, you can achieve optimal utilization and keep track of all available rooms with a digital dashboard. This saves you a lot of time and prevents booking chaos. In addition, you create more reach with the digital listing of your offers and become more attractive for your customers.
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What function should the tool offer?
1. maps & floor plans
The room booking system should offer the possibility to display your premises true to scale. This not only gives you a better overview, but also improves the booking experience and the orientation of your customers. In the best case, colors indicate whether they can still book this room or whether it is already occupied.
2. online payment & invoicing
Why use multiple tools when it's easier? It is most efficient if you can also process online payments with a room booking system and invoices are created automatically. This saves you a lot of time and reduces the operational effort in accounting.
3. mobile optimized booking page
Many customers want to book their rooms on the go using their smartphone. Accordingly, your selected tool should have an integrated booking page that is mobile optimized. A non-responsive booking page can lead to a booking cancellation in many cases.
4. keyless access
Make it even easier for you and your customers and offer keyless entry. This way, they can quickly and easily open the room without having to ask you for the key or even have someone bring the key over first. The room booking system you choose should offer seamless integration to make the booking experience as efficient as possible for you and your customers.
Room management tools at a glance
* All information according to the information on the website of the providers.
Conclusion
anny
Cost-effective and simple entry, wide range of applications
envoy
Complicated solution for room management & workstation bookings with missing payment function
locaboo
Toolfor room management & workspace management with limited functionality
skedda
Comprehensiveroom booking system with missing calendar sync & CRM
roomz
Room management tool with missing functionality & focus on room displays
