Success with your room management - How to choose the right tool

6 min

Event spaces, conference rooms and properties

Introduction

anny ist die beste Software um Räume wie Eventräume, Tagungsräume und Immobilien buchbar zu machen und zu verwalten

Digitize your business space rental offering - whether it's event spaces, meeting rooms or real estate. Room management software provides a flexible booking solution, an occupancy schedule for internal management, and enables efficient sharing of your resources.

What is a room booking system?

A room booking system is used to clearly manage rooms that are to be made bookable for employees or for external parties. All your resources are listed in a system that can be managed intuitively. With the support of a room booking system, you can easily rent out your rooms online and manage occupancy plans. By organizing your rooms and additional bookable equipment in a targeted manner, you save costs and time due to the reduced administrative effort.

We show you what added value a room booking system brings and what you should look for when choosing the right tool.

What are the advantages of a room booking system?

Time saving due to omission of arrangements & e-mail traffic
Make offer available anywhere and anytime to not only keep your members happy but also reach new customers efficiently
Integrated payment processing & invoicing
Automatic creation of statistics & evaluations
Improved productivity through process automation
Increase in sales due to fewer missed appointments (thanks to automatic reminders)
Time savings due to less administrative work
Simple booking process in one click
Personnel savings through keyless access

How does a room booking system work?

A room booking system helps you to make your rooms available digitally. Thanks to such a tool, you can achieve optimal utilization and keep track of all available rooms with a digital dashboard. This saves you a lot of time and prevents booking chaos. In addition, you create more reach with the digital listing of your offers and become more attractive for your customers.

What function should the tool offer?

Maps & floor plans

The room booking system should offer the possibility to display your premises true to scale. This not only gives you a better overview, but also improves the booking experience and the orientation of your customers. In the best case, colors indicate whether they can still book this room or whether it is already occupied.

Online payment & invoicing

Why use multiple tools when it's easier? It is most efficient if you can also process online payments with a room booking system and invoices are created automatically. This saves you a lot of time and reduces the operational effort in accounting.

3. Mobile optimized booking page

Many customers want to book their rooms on the go using their smartphone. Accordingly, your selected tool should have an integrated booking page that is mobile optimized. A non-responsive booking page can lead to a booking cancellation in many cases.

Keyless access

Make it even easier for you and your customers and offer keyless entry. This way, they can quickly and easily open the room without having to ask you for the key or even have someone bring the key over first. The room booking system you choose should offer seamless integration to make the booking experience as efficient as possible for you and your customers.

Room management tools at a glance

Header 1	anny	envoy	locaboo	skedda	roomz
Integrated payment processing & invoicing	✅	✖️	✅	✅	✖️
External booking area	✅	✅	✖️	✅	✖️
Booking via SSO	✅	✅	✅	✅	✅
Dashboard with live statistics	✅	✅	✅	✅	✅
Mobile-optimised booking page	✅	✅	✅	✅	✅
Detailed configurability	✅	✅	✅	✅	✖️
Calendar real-time synchronization	✅	✅	✖️	✖️	✖️
Digital customer management (CRM)	✅	✖️	✅	✖️	✖️
Flexible availability	✅	✖️	✖️	✅	✖️
Web applications without installation	✅	✅	✅	✅	✅
Room & location planner	✅	✅	✅	✅	✅
Widget in your design	✅	✅	✅	✅	✅
Data protection compliant	✅	❓	✅	❓	✅
Smartlock integration	✅	✖️	✅	✅	✖️
Microsoft Office 365 integration	✅	✅	✖️	✅	✅
Community management	✅	✖️	✖️	✅	✖️
Conditional booking rules	✅	✖️	✖️	✖️	✖️
Free starter account	✅	✅	✅	✅	✖️
Unlimited users at no additional cost	✅	✖️	✖️	✖️	✖️