The workspace booking system for cities and municipalities, compliant with GDPR and employee co-determination.
Bookings for workspaces, rooms, and parking spaces in a single system. Hosting in Germany, SSO with AD or Azure AD, and clear policies for employee representation and governance. This way, you reduce manual handoffs, increase utilization, and maintain compliance.
Reliably comply with data protection and co-determination
Without clear rules and protocols, it is unclear who is allowed to see which data and how long it should be stored. This complicates coordination with the workers' council and compliance, delaying the implementation of modern work models.
Efficiently manage diverse properties
City Hall, Citizen's Office, Public Works Department, and branch offices operate differently. Without central rules and consistent availability, there is a negative impact on utilization, fairness, and planning security across teams and locations.
Features
Features for Administrations: secure, fair, and integrated
anny integrates privacy, policies, and operational bookings into one system. This ensures compliance, boosts utilization, and eliminates manual handoffs.
Privacy, Roles, and Auditing Under Control
Single Sign-On with AD or Azure AD, granular roles, and custom deletion periods ensure operations and data security. Optional anonymization and opt-in tracking respect participation rights.
Tamper-proof history and exports
Data minimization according to GDPR
Transparent evaluations for committees
AI-generated
AI-generated
Centrally book workspaces, rooms, and parking spots
An accessible booking page displays locations, categories, and features. Week Scheduling and floor plans make desk sharing and navigation easier.
3D planner and zone selection
Smart availability for technology and electric charging points
Real-time displays on-site
Manage participation, rules, and fair usage
Define quotas, limits, and deadlines per zone or location. Communities, contingents, and waiting lists ensure fair distribution without additional effort.
Policies for team days and attendance quotas
Contingents for citizen offices and visitors
Custom fields only for necessary information
AI-generated
AI-generated
Smooth integration, access, and operation without interruptions
Bookings automatically appear in Outlook calendar and MS Teams. Check-in via QR, smart-lock access, and API integration with DMS and reporting complete the process chain.
Bi-directional calendar sync
Visitor management and badge printing
Mobile apps for remote offices
Use cases
Use Cases: Desk Sharing, Room Booking, Parking Management
AI-generated
Desk sharing at the city hall with zones and team days
Organize mobile work with zones, team areas, and presence quotas. Employees book their shared desk precisely for the day, including features like an ergonomic chair or quiet zone. Policies ensure fairness and clear guidelines.
AI-generated
Meeting and room management for administration and committees
Book meeting and committee rooms including technology, catering, and visitor lists. Link access rights and ensure that microphones, projectors, and interpretation technology are available. This way, appointments run on time and without double bookings.
AI-generated
Parking management for employees, company cars, and visitors
Distribute parking spaces fairly with license plate whitelist, e-license plate priority, and charging points. Reserve slots for company vehicles and allocate visitor spaces. Location-specific rules ensure clarity and acceptance.
Industry Insights
How Hybrid Work is Transforming Municipal Administration Sustainably
Hybrid work has reached administrations. Employees expect flexible workspaces, transparent availability, and smooth processes instead of phone lists. Meanwhile, committees demand reliable data on occupancy and no-shows to effectively manage spaces and budgets. A digital workspace booking system consolidates these requirements and provides planning certainty.
Particularly important are cross-location resources and clear rules: Teams coordinate presence, citizen offices secure fixed quotas, and parking spaces are distributed fairly. Younger generations prefer quick, mobile bookings and clear confirmations instead of email ping-pong. Accessibility according to BITV 2.0, data protection, and tamper-proof protocols are also standard expectations.
Those who create transparency and reliability today reduce vacancies, avoid ad-hoc decisions, and increase acceptance within staff councils and workforce. This way, a modern, citizen-friendly administration emerges.
Get started
Make your workday easier, starting today
Start free on the Starter plan, or see anny in a personal demo.
Free. No credit card required.
Rated 4.5 out of 5 on G2
Pricing
Fair for every size.
You pay per resource
(e.g. desks, meeting rooms, or pool cars)
– not per user.
Starter
free forever
Up to 5 resources
(e.g. desks, meeting rooms, or pool cars)
Up to 100 bookings a month
2 services
No credit card required
Essential
per resource
(e.g. desks, meeting rooms, or pool cars)
per month
Subscriptions and memberships
Communities
Calendar sync
Custom emails and reminders
Professional
per resource
(e.g. desks, meeting rooms, or pool cars)
per month
3D map
Waitlist
Booking rules and quotas
Smart locks
Unlimited users and admins on every paid plan · Plus applicable taxes · 20% less when paid yearly
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