Use Cases

Product

Blog

Start for free

Contact

Select Language

Start for free

The workspace booking system for insurance companies

Manage desk sharing, rooms, and campus services via an EU cloud with audit-proof processes. anny connects headquarters, branches, and claims centers with clear policies, SSO, and 3D maps. Designed for hybrid teams, high utilization, and full compliance.

Schedule a demo

Start for free

See all reviews

Try 14 days for free. No credit card required.

Morning sunlight streams through the tall windows of a serene open-plan office at an insurance company. Discreet zone signs hang between the bright desks as a small group from Underwriting and Claims wave to each other. Jackets draped over chair backs, tidy desks, and soft conversations fill the space. The atmosphere exudes focus and orderliness.

In a glass-walled meeting room, two employees are flipping through neatly organized file folders. A simple whiteboard with clearly noted bullet points stands against the wall. A water carafe and glasses on the table emphasize the attentive, professional atmosphere.

A bright corridor with a view of several team zones, with clear signage on the wall directing to Sales and Claims Management. Employees pass each other in small groups, exchanging brief greetings. A calm and structured working atmosphere fills the air.

Turn complexity into clear rules

Without a central platform, bookings, policies, and transparency across locations can quickly become confusing.

Seamlessly meet compliance requirements

Unclear deletion concepts, scattered consents, and the lack of audit trails slow down examinations. Without EU-only operations, the effort and risk increase in audits and with the works council.

Orchestrate Location Diversity

Different quotas, team zones, and approvals are hardly manageable manually. This leads to conflicts in usage, no-shows, and decreased space efficiency.

Features for Insurance: Governance, 3D Maps, and Enterprise Integration

anny connects policies, spaces, and workstations in an EU cloud. This ensures high adoption, transparent usage, and reliable compliance.

Efficiently manage multi-location policies

Communities and quotas by role, location, or team
Advanced rules with fair use, automatic approvals, and limits
Smart availability for dependencies between zones, spaces, and equipment

Experience the booking page

A section with clearly marked team zones, subtle guiding systems on the ceiling. An insurance claims team occupies seats next to each other, while the neighboring zone sees the sales team focused on their work. Bright, calm lighting and organized desks convey structure and reliability.

In a quiet meeting room, neatly stacked file folders sit alongside a simple stamp set. A cleanly labeled shelf indicates organized storage. The scene exudes trustworthiness, control, and formal correctness.

Audit-proof compliance in the EU cloud

Custom retention periods, digital consents, and versioned documents
Granular role model and scheduled exports for audit trails
SSO/MFA with Entra ID for secure, fast access

Discover Admin Features

3D maps, colleague search, and check-in

Visual floor plans with live availability and wayfinding
QR or badge check-in reduces no-shows and increases fairness
Mobile apps and displays for spontaneous, on-site driven use

Discover 3D Maps

A view over an open office floor with clear zone markings and easily visible signposts. Two colleagues meet in a quiet corner, point at the signage, and set off together. The atmosphere is friendly, orderly, and efficient.

A bright project office with a pinboard where several neatly printed utilization charts are displayed. A small team points out peak times and discusses calmly. The scene conveys transparency, collaboration, and solid decision-making foundations.

Utilization, Outlook, and Integrations

Live dashboards for peaks, trends, and portfolio decisions
Booking directly in M365 via Teams app and Outlook add-in
APIs, webhooks, and smart lock for HR, FM, and ITSM workflows

Connect Microsoft Integration

Use Cases for Insurance Companies: Workstations, Shared Desks, and Rooms

Desk Sharing with 3D Maps and Team Zones
Employees book team-adjacent workspaces in Underwriting, Claims, or Sales. Live availability and colleague search simplify planning and collaboration. This keeps desk-sharing transparent, fair, and efficient.
Hybrid working with policies and check-in
Rules by role, location, and team ensure predictable office days. Quotas, automatic approvals, and no-show automation guarantee availability. Check-in via QR or badge reserves seats that are actually used.
Seamlessly reserve meeting rooms and equipment
Book rooms, video conferencing equipment, headsets, or catering in a single step. The Outlook plugin, visitor management, and security clearances for partners adapt to your processes. Everything is centralized, transparent, and traceable.

Desk Sharing with 3D Maps and Team Zones
Employees book team-adjacent workspaces in Underwriting, Claims, or Sales. Live availability and colleague search simplify planning and collaboration. This keeps desk-sharing transparent, fair, and efficient.
Hybrid working with policies and check-in
Rules by role, location, and team ensure predictable office days. Quotas, automatic approvals, and no-show automation guarantee availability. Check-in via QR or badge reserves seats that are actually used.
Seamlessly reserve meeting rooms and equipment
Book rooms, video conferencing equipment, headsets, or catering in a single step. The Outlook plugin, visitor management, and security clearances for partners adapt to your processes. Everything is centralized, transparent, and traceable.

Desk Sharing with 3D Maps and Team Zones
Employees book team-adjacent workspaces in Underwriting, Claims, or Sales. Live availability and colleague search simplify planning and collaboration. This keeps desk-sharing transparent, fair, and efficient.
Hybrid working with policies and check-in
Rules by role, location, and team ensure predictable office days. Quotas, automatic approvals, and no-show automation guarantee availability. Check-in via QR or badge reserves seats that are actually used.
Seamlessly reserve meeting rooms and equipment
Book rooms, video conferencing equipment, headsets, or catering in a single step. The Outlook plugin, visitor management, and security clearances for partners adapt to your processes. Everything is centralized, transparent, and traceable.

Industry Insights

How Digital Workplace Booking is Transforming Insurance

Insurance companies operate in regulated environments and distributed organizations. At the same time, employees expect hybrid models, clear transparency, and spontaneous availability. Digital workplace booking brings both together: planning for teams and reliable utilization data for decision-makers. Younger generations prefer self-service over phone lists, while compliance requires audit-proof documentation. 3D maps, colleague search, and check-in provide orientation and commitment, reduce no-shows, and enhance fairness. Data on peaks and trends help adjust spaces, consolidate zones, or manage services like parking and lockers in a demand-oriented manner. Those who use these signals early improve user experience, governance, and cost structure simultaneously.

Simplify your workday today

"Simply the best booking software" (OMR Reviews, Q3/2025) - Try it free for 14 days

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated

Anny ist im Sommer 2025 Grid Leader auf der Bewertungsplattform G2

Anny ist im Sommer 2025 europaweit High Performer auf der Bewertungsplattform G2

Anny ist im Sommer 2025 in der EMEA Region Regionaler Leader unter den Small Businesses auf der Bewertungsplattform G2

Anny ist auf der Bewertungsplattform G2 im Sommer 2025 europaweit High Performer unter den Small Businesses

Anny ist auf der Bewertungsplattform G2 im Sommer 2025 Grid Leader unter den Small Businesses

Anny ist offizieller Gewinner des German Customer Awards 2025

Start for free now

FAQ's

Everything you need to know

If you have any further questions, contact us.

When is anny the right workplace booking system for insurance companies?

If you're looking to manage multiple locations, teams, and roles with clear rules, simplify audits, and are using M365, anny offers EU cloud, SSO, 3D maps, and detailed policies for high adoption, low no-shows, and demonstrable compliance.

Does anny comply with GDPR and Schrems II without using US subprocessors?

Yes. anny operates within the EU, supports GDPR-compliant processing agreements, custom deletion periods, digital consents, audit-proof logs, and automatic exports. SSO/MFA, role-based access control, and multi-tenancy ensure governance across headquarters, branches, and partner access.

How does anny integrate with Microsoft 365 and Entra ID?

Users log in via SSO/MFA using Entra ID. Bookings are made directly in Outlook or Microsoft Teams through add-ins. Calendar sync ensures transparency, while APIs and webhooks enable integrations with HR, FM, or ITSM systems.

When is Workplace Booking and Desk Sharing worth it in the Insurance Industry?

When hybrid work, multiple locations, or space optimization become a priority, a platform with quotas, check-ins, and utilization data brings noticeable efficiency gains once you have about 100 employees. It reduces no-shows and supports robust portfolio decisions.

Why customers love anny

Dominik

cognitio Kommunikation & Planung

With anny, you can easily and seamlessly book your desired desk in the office.

Flo

Particularly helpful are the structured onboarding process and the clear FAQs - this made everything ready to go in no time.

Liron

euronova

anny is simply fantastic! The platform is incredibly user-friendly, and it's a real joy to use.

Stefan H.

The integration into our company after launch was quick and virtually effortless.

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.