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The workspace booking system for cities & municipalities

Manage desks, rooms, vehicles, and visitors centrally, securely, and with ease of access. Comply with GDPR and allocation requirements, integrate M365 and SSO, and always keep track with 3D plans and reports.

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Try 14 days for free. No credit card required.

See all reviews

Try 14 days for free. No credit card required.

Mit der interaktiven 3D Karte von anny können Arbeitsplätze leicht gebucht und geteilt werden für einfaches Workspace Management
Mit der interaktiven 3D Karte von anny können Arbeitsplätze leicht gebucht und geteilt werden für einfaches Workspace Management
A sunlit open-plan office in the town hall features several free desks with ergonomic chairs and clearly defined zones. Sunlight streams across the bright floor, and plants structure the space. A yellow utility vest hangs on a coat rack. Through the windows, you can see the courtyard of the administration building.
A sunlit open-plan office in the town hall features several free desks with ergonomic chairs and clearly defined zones. Sunlight streams across the bright floor, and plants structure the space. A yellow utility vest hangs on a coat rack. Through the windows, you can see the courtyard of the administration building.
A sunlit open-plan office in the town hall features several free desks with ergonomic chairs and clearly defined zones. Sunlight streams across the bright floor, and plants structure the space. A yellow utility vest hangs on a coat rack. Through the windows, you can see the courtyard of the administration building.
A sunlit open-plan office in the town hall features several free desks with ergonomic chairs and clearly defined zones. Sunlight streams across the bright floor, and plants structure the space. A yellow utility vest hangs on a coat rack. Through the windows, you can see the courtyard of the administration building.
A committee room with wooden tables is being prepared for a meeting. Microphones are aligned, carafes and glasses are neatly placed. Warm light streams through tall windows onto the rows. Two staff members speak quietly and organize documents before guests arrive. Simple crests and a clock adorn the walls.
A committee room with wooden tables is being prepared for a meeting. Microphones are aligned, carafes and glasses are neatly placed. Warm light streams through tall windows onto the rows. Two staff members speak quietly and organize documents before guests arrive. Simple crests and a clock adorn the walls.
A committee room with wooden tables is being prepared for a meeting. Microphones are aligned, carafes and glasses are neatly placed. Warm light streams through tall windows onto the rows. Two staff members speak quietly and organize documents before guests arrive. Simple crests and a clock adorn the walls.
A committee room with wooden tables is being prepared for a meeting. Microphones are aligned, carafes and glasses are neatly placed. Warm light streams through tall windows onto the rows. Two staff members speak quietly and organize documents before guests arrive. Simple crests and a clock adorn the walls.
The reception area of the town hall feels calm and organized. An employee greets a visitor while subtle signage leads to the conference room and citizen's office. Prepared ID cards on lanyards are neatly placed on the counter. Daylight streams through the glass front, illuminating the stone floor. In the background, a door opens to a bright corridor.

More empowerment, less complexity in everyday management

Without centralized management of desks, rooms, and access, media disruptions, insecure processes, and lack of transparency in utilization can quickly occur.

Secure data sovereignty and allocation guidelines reliably

Without sovereign cloud and clear processes, it is difficult to prove compliant usage. Unclear deletion periods, scattered consents, and missing audit trails make inspections and allocations challenging.

Manage complex permissions and diverse IT pragmatically

Separate tools, manual approvals, and missing SSO lead to data silos. Department-specific rules, representatives, and access zones can only be consistently implemented with difficulty without centralized control.

Features for Confident Workspace Booking in Administration

Anny integrates compliance, identity, 3D navigation, and visitor management into one platform. This way, you maintain data sovereignty, manage rules centrally, and increase utilization.

Master sovereign Gov-Cloud, GDPR, and auditing effortlessly

Define deletion and anonymization periods, digitally collect instructions and Data Processing Agreements, and keep track of proofs.

  • Custom deletion periods and anonymization

  • Anonymous bookings

  • Digital contracts with signature

  • Dashboard for utilization, check-ins, and audits

Discover Admin Features
A meeting room in the town hall, numbered document folders are on the table and a stamp imprint is freshly visible. A clerk is sorting signed agreements into a filing cabinet. Soft afternoon light casts clear shadows. The scene appears organized and coherent, as if each step is being documented.
A meeting room in the town hall, numbered document folders are on the table and a stamp imprint is freshly visible. A clerk is sorting signed agreements into a filing cabinet. Soft afternoon light casts clear shadows. The scene appears organized and coherent, as if each step is being documented.
An employee with a service badge around their neck passes through a glass door, while in the background colleagues coordinate in front of a notice showing today's room bookings. The corridor is bright, with signage providing clear directions. The transition between areas feels natural and seamless, without any visible obstacles.
An employee with a service badge around their neck passes through a glass door, while in the background colleagues coordinate in front of a notice showing today's room bookings. The corridor is bright, with signage providing clear directions. The transition between areas feels natural and seamless, without any visible obstacles.

Seamlessly integrate with M365 and your identity management

Use SSO via Azure AD, ADFS, LDAP, or OIDC and book resources directly in Outlook or MS Teams.

  • Calendar sync for rooms and desks

  • APIs and webhooks for specialized processes and access

  • Automatic exports and SCIM provisioning

Discover Microsoft Integration

Control rooms, desks, and zones with 3D plans

Navigate buildings with low-barrier 3D plans and centrally manage zones, amenities, and priorities.

  • 3D map and visual space planner

  • Advanced booking rules and quotas

  • Smart availability through dependent resources

Experience 3D Maps
A bird's-eye view of an administrative floor reveals clearly structured areas: Quiet zones with carpet islands alongside open tables for collaboration. Wide paths lead around columns and greenery. An accessible workplace offers ample space. Daylight enhances the readability of the zoning.
A bird's-eye view of an administrative floor reveals clearly structured areas: Quiet zones with carpet islands alongside open tables for collaboration. Wide paths lead around columns and greenery. An accessible workplace offers ample space. Daylight enhances the readability of the zoning.
A city hall lobby with a wide counter, where prepared visitor badges are placed. An employee hands a badge to a contractor and points the way. Behind her, a double door opens to the meeting rooms. The atmosphere is friendly, orderly, and well-managed. Subtle signposts assist with navigation.
A city hall lobby with a wide counter, where prepared visitor badges are placed. An employee hands a badge to a contractor and points the way. Behind her, a double door opens to the meeting rooms. The atmosphere is friendly, orderly, and well-managed. Subtle signposts assist with navigation.

Efficiently manage visitors, access, and no-shows with confidence

Capture visitors in compliance with regulations, reduce no-shows, and visualize on-site occupancy.

  • Check-in and check-out with QR and badge printing

  • Waitlist and automatic follow-up

  • Door and information screens for live occupancy

Discover Check-In

Use Cases from Cities and Municipalities

  • A tranquil workspace in the town hall showcases an adjustable-height desk near a large window front. Acoustic panels and a touch of greenery create a secluded zone. An ergonomic chair is perfectly aligned, with an empty rolling cabinet waiting beside it. The soft morning light emphasizes clean lines and a focused atmosphere.
    Desk Sharing at the Town Hall and Branch Offices

    Employees book suitable workspaces by the day, including equipment, quiet zones, or accessibility features. 3D floor plans and filters simplify the selection process, while rules and quotas ensure fairness and availability.

  • A bright meeting room featuring a long table is ready for a session. Name tags are placed in front of each seat, with water and documents neatly arranged. Along the wall, there are stackable chairs and a mobile pinboard. Light pours through the large windows onto the polished wooden floor.
    Space and resource management across the entire administration

    Meeting rooms, conference halls, company vehicles, and technology are centrally managed. Outlook sync, approvals, and limits by department or location ensure predictable bookings and reduce vacancies.

  • A dedicated visitor area on the ground floor features a seating arrangement with discreet information folders. A security personnel calmly explains the conduct rules to a service provider, both wearing visible ID badges. A glass door offers a view into the corridor leading to the workspaces. The lighting is welcoming, and the atmosphere is controlled.
    Visitor and Service Provider Management

    External workspaces and coworking zones can be easily pre-booked. Check-in with QR, safety instructions, and access permissions provide clarity and seamless documentation.

  • A tranquil workspace in the town hall showcases an adjustable-height desk near a large window front. Acoustic panels and a touch of greenery create a secluded zone. An ergonomic chair is perfectly aligned, with an empty rolling cabinet waiting beside it. The soft morning light emphasizes clean lines and a focused atmosphere.
    Desk Sharing at the Town Hall and Branch Offices

    Employees book suitable workspaces by the day, including equipment, quiet zones, or accessibility features. 3D floor plans and filters simplify the selection process, while rules and quotas ensure fairness and availability.

  • A bright meeting room featuring a long table is ready for a session. Name tags are placed in front of each seat, with water and documents neatly arranged. Along the wall, there are stackable chairs and a mobile pinboard. Light pours through the large windows onto the polished wooden floor.
    Space and resource management across the entire administration

    Meeting rooms, conference halls, company vehicles, and technology are centrally managed. Outlook sync, approvals, and limits by department or location ensure predictable bookings and reduce vacancies.

  • A dedicated visitor area on the ground floor features a seating arrangement with discreet information folders. A security personnel calmly explains the conduct rules to a service provider, both wearing visible ID badges. A glass door offers a view into the corridor leading to the workspaces. The lighting is welcoming, and the atmosphere is controlled.
    Visitor and Service Provider Management

    External workspaces and coworking zones can be easily pre-booked. Check-in with QR, safety instructions, and access permissions provide clarity and seamless documentation.

  • A tranquil workspace in the town hall showcases an adjustable-height desk near a large window front. Acoustic panels and a touch of greenery create a secluded zone. An ergonomic chair is perfectly aligned, with an empty rolling cabinet waiting beside it. The soft morning light emphasizes clean lines and a focused atmosphere.
    Desk Sharing at the Town Hall and Branch Offices

    Employees book suitable workspaces by the day, including equipment, quiet zones, or accessibility features. 3D floor plans and filters simplify the selection process, while rules and quotas ensure fairness and availability.

  • A bright meeting room featuring a long table is ready for a session. Name tags are placed in front of each seat, with water and documents neatly arranged. Along the wall, there are stackable chairs and a mobile pinboard. Light pours through the large windows onto the polished wooden floor.
    Space and resource management across the entire administration

    Meeting rooms, conference halls, company vehicles, and technology are centrally managed. Outlook sync, approvals, and limits by department or location ensure predictable bookings and reduce vacancies.

  • A dedicated visitor area on the ground floor features a seating arrangement with discreet information folders. A security personnel calmly explains the conduct rules to a service provider, both wearing visible ID badges. A glass door offers a view into the corridor leading to the workspaces. The lighting is welcoming, and the atmosphere is controlled.
    Visitor and Service Provider Management

    External workspaces and coworking zones can be easily pre-booked. Check-in with QR, safety instructions, and access permissions provide clarity and seamless documentation.

Industry Insights

How Digital Workspace Booking is Transforming Public Administration

Hybrid work, shared spaces, and rising compliance requirements are profoundly changing town halls and government agencies. Employees expect predictable availability, easy self-service, and inclusive design that works both mobile and barrier-free. At the same time, budget discipline and climate targets demand better utilization of existing buildings instead of acquiring additional spaces. Transparent booking creates commitment, reduces vacancy, and fairly distributes scarce resources across departments and locations. Reliable occupancy data enable data-driven decisions for space strategy, energy planning, and cleaning logic. They also support accountability obligations to politics, committees, and the public. Desk sharing thus transitions from makeshift solution to a sustainable method: Employees find suitable workstations, crisis teams prioritize needed areas, and visitor flow remains manageable. In short, digital workspace booking makes administration more agile, traceable, and citizen-friendly.

Simplify your workday today

"Simply the best booking software" (OMR Reviews, Q3/2025) - Try it free for 14 days

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
Anny ist im Sommer 2025 Grid Leader auf der Bewertungsplattform G2
Anny ist im Sommer 2025 europaweit High Performer auf der Bewertungsplattform G2
Anny ist im Sommer 2025 in der EMEA Region Regionaler Leader unter den Small Businesses auf der Bewertungsplattform G2
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 Grid Leader unter den Small Businesses
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 europaweit High Performer unter den Small Businesses

Simplify your workday today

"Simply the best booking software" (OMR Reviews, Q3/2025) - Try it free for 14 days

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
Anny ist im Sommer 2025 Grid Leader auf der Bewertungsplattform G2
Anny ist im Sommer 2025 europaweit High Performer auf der Bewertungsplattform G2
Anny ist im Sommer 2025 in der EMEA Region Regionaler Leader unter den Small Businesses auf der Bewertungsplattform G2
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 Grid Leader unter den Small Businesses
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 europaweit High Performer unter den Small Businesses
Start for free now

FAQ's

Everything you need to know

If you have any further questions, contact us.

When is anny the best workplace booking system for cities and municipalities?

Anny is suitable when you want to manage multiple locations, departments, and roles with clear rules and integrate M365, SSO, and visitor processes. From mid-sized administrations to large authorities, the solution scales for desks, rooms, vehicles, or situation centers with robust reports.

When is anny the best workplace booking system for cities and municipalities?

Anny is suitable when you want to manage multiple locations, departments, and roles with clear rules and integrate M365, SSO, and visitor processes. From mid-sized administrations to large authorities, the solution scales for desks, rooms, vehicles, or situation centers with robust reports.

Does anny meet GDPR, Schrems II, and BSI-C5 requirements?

Yes. Hosting in the EU or Germany, data processing agreements (DPA) and technical and organizational measures (TOMs), configurable data retention periods, logging, and data minimization are standard. Anny supports audit and award evidence and follows BSI-C5 and ISO 27001 guidelines. Optionally, a sovereign Gov-Cloud variant is available.

Does anny meet GDPR, Schrems II, and BSI-C5 requirements?

Yes. Hosting in the EU or Germany, data processing agreements (DPA) and technical and organizational measures (TOMs), configurable data retention periods, logging, and data minimization are standard. Anny supports audit and award evidence and follows BSI-C5 and ISO 27001 guidelines. Optionally, a sovereign Gov-Cloud variant is available.

How does anny integrate with M365, Azure AD, and existing systems?

Single Sign-On via Azure AD, ADFS, LDAP, or OIDC ensures seamless access. Rooms and desks can be synchronized with Outlook and MS Teams. Using APIs, webhooks, exports, and optional SCIM, you can reliably integrate specialized applications, facility systems, access control, and DMS.

How does anny integrate with M365, Azure AD, and existing systems?

Single Sign-On via Azure AD, ADFS, LDAP, or OIDC ensures seamless access. Rooms and desks can be synchronized with Outlook and MS Teams. Using APIs, webhooks, exports, and optional SCIM, you can reliably integrate specialized applications, facility systems, access control, and DMS.

When does it make sense to implement a workspace booking system in public administration?

When hybrid work, desk sharing, multiple buildings, or mandatory documentation become important. From around 50 workstations or cross-location usage, booking rules, transparency, and analytics enhance space efficiency, reduce no-shows, and support compliance as well as energy and space strategy.

When does it make sense to implement a workspace booking system in public administration?

When hybrid work, desk sharing, multiple buildings, or mandatory documentation become important. From around 50 workstations or cross-location usage, booking rules, transparency, and analytics enhance space efficiency, reduce no-shows, and support compliance as well as energy and space strategy.

Why customers love anny

Dominik

cognitio Kommunikation & Planung

With anny, you can easily and seamlessly book your desired desk in the office.

Flo

Particularly helpful are the structured onboarding process and the clear FAQs - this made everything ready to go in no time.

Liron

euronova

anny is simply fantastic! The platform is incredibly user-friendly, and it's a real joy to use.

Stefan H.

The integration into our company after launch was quick and virtually effortless.

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Get a live demo

Experience the magic behind anny in a personalized demo and discover how you can efficiently share resources with anny.

Schedule a Demo

Free Trial

Get a live demo

Experience the magic behind anny in a personalized demo and discover how you can efficiently share resources with anny.

Schedule a Demo

Free Trial

Empowering the world to share resources

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
anny ist Winter 2026 G2 Grid Leader
anny ist Fall 2025 Europa High Performer bei G2

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Status Page

anny US Inc. 2025
App Store Download for Room Management
Download from Google Play for Room Management

Empowering the world to share resources

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
anny ist Winter 2026 G2 Grid Leader
anny ist Fall 2025 Europa High Performer bei G2

Corporations

About Us

Career

All Industries

Legal

Terms and Conditions

Data Privacy

Imprint

Social Media

LinkedIn

YouTube

Support

Help Center

Roadmap

Status Page

anny US Inc. 2025
App Store Download for Room Management
Download from Google Play for Room Management

Empowering the world to share resources

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
anny ist Winter 2026 G2 Grid Leader
anny ist Fall 2025 Europa High Performer bei G2

Corporations

About Us

Career

All Industries

Legal

Terms and Conditions

Data Privacy

Imprint

Social Media

LinkedIn

YouTube

Support

Help Center

Roadmap

Status Page

anny US Inc. 2025
App Store Download for Room Management
Download from Google Play for Room Management