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The booking system for shareholder meetings

Combine registration, identity verification, check-in, and quorum tracking into one system. anny securely maps out roles, authorizations, and voting powers, seamlessly transferring data to notary or voting tools.

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Try 14 days for free. No credit card required.

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Try 14 days for free. No credit card required.

A serene reception area of a conference hotel, where a staff member cheerfully hands a simple name badge to a partner. In the background, some attendees are conversing in small groups. Subtle lighting, elegant attire, and clear signage convey professionalism. The moment feels focused and organized.
A serene reception area of a conference hotel, where a staff member cheerfully hands a simple name badge to a partner. In the background, some attendees are conversing in small groups. Subtle lighting, elegant attire, and clear signage convey professionalism. The moment feels focused and organized.
A serene reception area of a conference hotel, where a staff member cheerfully hands a simple name badge to a partner. In the background, some attendees are conversing in small groups. Subtle lighting, elegant attire, and clear signage convey professionalism. The moment feels focused and organized.
A serene reception area of a conference hotel, where a staff member cheerfully hands a simple name badge to a partner. In the background, some attendees are conversing in small groups. Subtle lighting, elegant attire, and clear signage convey professionalism. The moment feels focused and organized.
A bright hall with neatly arranged rows of chairs where partners can take their seats. Prepared lanyards and seating instructions are laid out on a table. A moderator quietly coordinates with the organization team. The atmosphere is focused, and you can feel the anticipation for the impending commencement of the meeting.
A bright hall with neatly arranged rows of chairs where partners can take their seats. Prepared lanyards and seating instructions are laid out on a table. A moderator quietly coordinates with the organization team. The atmosphere is focused, and you can feel the anticipation for the impending commencement of the meeting.
A bright hall with neatly arranged rows of chairs where partners can take their seats. Prepared lanyards and seating instructions are laid out on a table. A moderator quietly coordinates with the organization team. The atmosphere is focused, and you can feel the anticipation for the impending commencement of the meeting.
A bright hall with neatly arranged rows of chairs where partners can take their seats. Prepared lanyards and seating instructions are laid out on a table. A moderator quietly coordinates with the organization team. The atmosphere is focused, and you can feel the anticipation for the impending commencement of the meeting.
A notary carefully flips through a protocol binder while two advisory board members quietly confer. Next to them stands a glass of water, and discreetly numbered voting cards rest on the table. The scene conveys a sense of commitment, calmness, and professional preparation.

From paper chaos to a legally compliant, seamless flow

Without a centralized system, verifying credentials, updating quorum, and coordinating access waste unnecessary time and energy.

Accurately represent records, roles, and record dates

Manual verification of authorizations and identities leads to delays and uncertainties. Without a clear role logic, access becomes inconsistent, which delays opening and increases inquiries.

Keep quorum and voting weights transparent at all times

When attendance, delegations, and shares do not align live, planning security is compromised. This complicates the handover to the notary and voting tool and increases the risk of duplicate entries.

Features that secure your shareholder meeting

Manage registration, entry, quorum, and compliance in an end-to-end process. anny adapts to your roles, deadlines, and governance rules.

Manage registration securely

Build a guided registration portal with roles, document uploads, and validations. This ensures that authorizations, IDs, and record date queries are properly verified.

  • Custom fields with mandatory elements and logic

  • Multilingual invitations for each role

  • Digital storage and signatures

Discover the Registration Portal
At the reception desk, a participant carefully places a signed authorization next to her ID. An employee confirms with a friendly nod. The desk is tidy, and documents are neatly organized. The scene conveys clarity and assurance.
At the reception desk, a participant carefully places a signed authorization next to her ID. An employee confirms with a friendly nod. The desk is tidy, and documents are neatly organized. The scene conveys clarity and assurance.
Upon arrival, each participant receives a simple lanyard with a name tag and moves swiftly ahead. Nearby, a hostess welcomes the next person. The flow remains dynamic without any congestion. The scene demonstrates an efficient start with no visible technology.
Upon arrival, each participant receives a simple lanyard with a name tag and moves swiftly ahead. Nearby, a hostess welcomes the next person. The flow remains dynamic without any congestion. The scene demonstrates an efficient start with no visible technology.

Speed up check-ins with badge printing

Activate QR check-in for high throughput and immediate name badge printing. Roles control gate access, displays show live status for the team.

  • Offline-enabled check-in app

  • Gate and area access by role

  • Live attendance list at the entry

Discover Check-in

Quorum, Voting Rights, and Notary Exports Live

Link shares, delegations, and attendance for transparent quorums. Automatically transfer data to notary or voting systems without any media break.

  • Dashboard with role-specific drill-down

  • Automatic exports in defined schemas

  • API and webhooks for real-time transfer

Discover Admin & Reporting
In the conference room, a participant quietly raises their voting card while a notary watches attentively. On the sidelines, the organizer discreetly notes down details. The atmosphere is businesslike and focused. The process appears transparent and engaging.
In the conference room, a participant quietly raises their voting card while a notary watches attentively. On the sidelines, the organizer discreetly notes down details. The atmosphere is businesslike and focused. The process appears transparent and engaging.
A conference room with focused participants, with a camera on a tripod next to a microphone in the background. An organizer discreetly checks the room door, ensuring only authorized individuals are present. The scene conveys security and precise access control.
A conference room with focused participants, with a camera on a tripod next to a microphone in the background. An organizer discreetly checks the room door, ensuring only authorized individuals are present. The scene conveys security and precise access control.

Ensure Compliance, Roles, and Hybrid Access

Set fine-grained permissions, secure logins, and privacy-compliant deadlines. Hybrid participation is seamless via calendar and video links.

  • SSO and audit-proof access

  • Custom retention and deletion

  • Microsoft 365 and Teams integration

Discover Microsoft Integration

Use Cases: Registration Portal, Check-in, and Voting Rights Management

  • A partner hands over a neatly folded envelope with documents to an employee at the reception desk. Beside them lies a stack of prepared lanyards. They both nod briefly, giving the process a structured and reliable feel. The scene depicts a clear, verifiable moment.
    Pre-registration with proof upload

    Provide a personalized registration portal where partners can upload powers of attorney, IDs, and proof of voting rights. Automated verification and approval workflows reduce queries. Confirmed participants receive a QR code with their role and access rights.

  • A hostess hands an arriving guest a freshly printed name badge on a simple lanyard. In the background, participants are swiftly moving through the entrance. The handover is seamless, without any rush. The throughput is visibly high and orderly.
    Self-Service Check-in and On-Site Badge Printing

    Participants scan their QR code at the entrance and instantly receive their name badge. The organizing team can see live who is present, monitor quorum and capacities, and keep the line short. Roles manage access to the auditorium, backstage, or breakout rooms.

  • A round conference table with neatly arranged name cards, with numbered voting cards next to them. An organizer discreetly checks a list and quietly talks to a colleague. You can feel that voting weights are structured and organized. The atmosphere is calm and precise.
    Real-Time Voting Management and Quorum

    Import the partner list, record shares and delegations, and link proxies. During check-in, the voting weight updates automatically. Exports provide the notary with everything necessary, and interfaces directly transfer data to voting systems.

  • A partner hands over a neatly folded envelope with documents to an employee at the reception desk. Beside them lies a stack of prepared lanyards. They both nod briefly, giving the process a structured and reliable feel. The scene depicts a clear, verifiable moment.
    Pre-registration with proof upload

    Provide a personalized registration portal where partners can upload powers of attorney, IDs, and proof of voting rights. Automated verification and approval workflows reduce queries. Confirmed participants receive a QR code with their role and access rights.

  • A hostess hands an arriving guest a freshly printed name badge on a simple lanyard. In the background, participants are swiftly moving through the entrance. The handover is seamless, without any rush. The throughput is visibly high and orderly.
    Self-Service Check-in and On-Site Badge Printing

    Participants scan their QR code at the entrance and instantly receive their name badge. The organizing team can see live who is present, monitor quorum and capacities, and keep the line short. Roles manage access to the auditorium, backstage, or breakout rooms.

  • A round conference table with neatly arranged name cards, with numbered voting cards next to them. An organizer discreetly checks a list and quietly talks to a colleague. You can feel that voting weights are structured and organized. The atmosphere is calm and precise.
    Real-Time Voting Management and Quorum

    Import the partner list, record shares and delegations, and link proxies. During check-in, the voting weight updates automatically. Exports provide the notary with everything necessary, and interfaces directly transfer data to voting systems.

  • A partner hands over a neatly folded envelope with documents to an employee at the reception desk. Beside them lies a stack of prepared lanyards. They both nod briefly, giving the process a structured and reliable feel. The scene depicts a clear, verifiable moment.
    Pre-registration with proof upload

    Provide a personalized registration portal where partners can upload powers of attorney, IDs, and proof of voting rights. Automated verification and approval workflows reduce queries. Confirmed participants receive a QR code with their role and access rights.

  • A hostess hands an arriving guest a freshly printed name badge on a simple lanyard. In the background, participants are swiftly moving through the entrance. The handover is seamless, without any rush. The throughput is visibly high and orderly.
    Self-Service Check-in and On-Site Badge Printing

    Participants scan their QR code at the entrance and instantly receive their name badge. The organizing team can see live who is present, monitor quorum and capacities, and keep the line short. Roles manage access to the auditorium, backstage, or breakout rooms.

  • A round conference table with neatly arranged name cards, with numbered voting cards next to them. An organizer discreetly checks a list and quietly talks to a colleague. You can feel that voting weights are structured and organized. The atmosphere is calm and precise.
    Real-Time Voting Management and Quorum

    Import the partner list, record shares and delegations, and link proxies. During check-in, the voting weight updates automatically. Exports provide the notary with everything necessary, and interfaces directly transfer data to voting systems.

Industry Insights

How Digital Participant Management is Transforming Shareholder Meetings

Shareholders today expect a clear, transparent, and legally secure organization. Digital Participant Management consolidates identity verification, proxy handling, and quorum transparency into a seamless process chain. The complexity increases, especially with hybrid formats: roles, access rights, and remote access must work together smoothly, without media discontinuity. Younger generations prefer clear, online-managed processes instead of phone lists. At the same time, governance and supervisory bodies require reliable evidence, such as protocol exports and audit trails. Real-time data provide planning security for openings and quorum, while delegations and voting weights remain traceable. Digitally mapping these requirements shortens check-in times, avoids discussions at the entrance, and enables focused content work in the assembly. This turns organizational burdens into a scalable, audit-proof standard.

Simplify your workday today

"Simply the best booking software" (OMR Reviews, Q3/2025) - Try it free for 14 days

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
Anny ist im Sommer 2025 Grid Leader auf der Bewertungsplattform G2
Anny ist im Sommer 2025 europaweit High Performer auf der Bewertungsplattform G2
Anny ist im Sommer 2025 in der EMEA Region Regionaler Leader unter den Small Businesses auf der Bewertungsplattform G2
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 Grid Leader unter den Small Businesses
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 europaweit High Performer unter den Small Businesses

Simplify your workday today

"Simply the best booking software" (OMR Reviews, Q3/2025) - Try it free for 14 days

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
Anny ist im Sommer 2025 Grid Leader auf der Bewertungsplattform G2
Anny ist im Sommer 2025 europaweit High Performer auf der Bewertungsplattform G2
Anny ist im Sommer 2025 in der EMEA Region Regionaler Leader unter den Small Businesses auf der Bewertungsplattform G2
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 Grid Leader unter den Small Businesses
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 europaweit High Performer unter den Small Businesses
Start for free now

FAQ's

Everything you need to know

If you have any further questions, contact us.

When is anny the best booking system for my shareholders' meeting?

If you need legally compliant pre-registration, robust role and proof logic, and a fast check-in with live quorum. anny is ideal when proxies, delegations, record date, and voting weights need to be accurately represented and data seamlessly transferred to notary or voting tools.

When is anny the best booking system for my shareholders' meeting?

If you need legally compliant pre-registration, robust role and proof logic, and a fast check-in with live quorum. anny is ideal when proxies, delegations, record date, and voting weights need to be accurately represented and data seamlessly transferred to notary or voting tools.

How does anny represent proxies, record dates, and voting weights?

Using custom fields, you define mandatory information, uploads, and validations for IDs, authorizations, and voting rights certificates. Shares and delegations are stored for each participant. The system takes into account record dates, updates voting weights at check-in, and provides exports for the notary and minutes.

How does anny represent proxies, record dates, and voting weights?

Using custom fields, you define mandatory information, uploads, and validations for IDs, authorizations, and voting rights certificates. Shares and delegations are stored for each participant. The system takes into account record dates, updates voting weights at check-in, and provides exports for the notary and minutes.

Does the check-in also work offline with instant badge printing?

Yes. The Check-in app works offline and processes QR codes with high throughput. The name tag or badge printing starts immediately after scanning. Roles control access to the plenary or backstage areas, and the team can see live who is already present.

Does the check-in also work offline with instant badge printing?

Yes. The Check-in app works offline and processes QR codes with high throughput. The name tag or badge printing starts immediately after scanning. Roles control access to the plenary or backstage areas, and the team can see live who is already present.

Is anny GDPR compliant and how do I maintain control over retention?

anny offers SSO, rights and role concepts, audit-proof access, and its own retention and deletion periods. You define how long personal data is retained, after which it is automatically anonymized or deleted. Exports and audit trails support compliance and logging.

Is anny GDPR compliant and how do I maintain control over retention?

anny offers SSO, rights and role concepts, audit-proof access, and its own retention and deletion periods. You define how long personal data is retained, after which it is automatically anonymized or deleted. Exports and audit trails support compliance and logging.

Why customers love anny

Dominik

cognitio Kommunikation & Planung

With anny, you can easily and seamlessly book your desired desk in the office.

Flo

Particularly helpful are the structured onboarding process and the clear FAQs - this made everything ready to go in no time.

Liron

euronova

anny is simply fantastic! The platform is incredibly user-friendly, and it's a real joy to use.

Stefan H.

The integration into our company after launch was quick and virtually effortless.

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Get a live demo

Experience the magic behind anny in a personalized demo and discover how you can efficiently share resources with anny.

Schedule a Demo

Free Trial

Get a live demo

Experience the magic behind anny in a personalized demo and discover how you can efficiently share resources with anny.

Schedule a Demo

Free Trial

Empowering the world to share resources

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
anny ist Winter 2026 G2 Grid Leader
anny ist Fall 2025 Europa High Performer bei G2

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anny US Inc. 2025
App Store Download for Room Management
Download from Google Play for Room Management

Empowering the world to share resources

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
anny ist Winter 2026 G2 Grid Leader
anny ist Fall 2025 Europa High Performer bei G2

Corporations

About Us

Career

All Industries

Legal

Terms and Conditions

Data Privacy

Imprint

Social Media

LinkedIn

YouTube

Support

Help Center

Roadmap

Status Page

anny US Inc. 2025
App Store Download for Room Management
Download from Google Play for Room Management

Empowering the world to share resources

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
anny ist Winter 2026 G2 Grid Leader
anny ist Fall 2025 Europa High Performer bei G2

Corporations

About Us

Career

All Industries

Legal

Terms and Conditions

Data Privacy

Imprint

Social Media

LinkedIn

YouTube

Support

Help Center

Roadmap

Status Page

anny US Inc. 2025
App Store Download for Room Management
Download from Google Play for Room Management