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The booking system for shareholder meetings

Combine registration, identity verification, check-in, and quorum tracking into one system. anny securely maps out roles, authorizations, and voting powers, seamlessly transferring data to notary or voting tools.

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A serene reception area of a conference hotel, where a staff member cheerfully hands a simple name badge to a partner. In the background, some attendees are conversing in small groups. Subtle lighting, elegant attire, and clear signage convey professionalism. The moment feels focused and organized.

A bright hall with neatly arranged rows of chairs where partners can take their seats. Prepared lanyards and seating instructions are laid out on a table. A moderator quietly coordinates with the organization team. The atmosphere is focused, and you can feel the anticipation for the impending commencement of the meeting.

A notary carefully flips through a protocol binder while two advisory board members quietly confer. Next to them stands a glass of water, and discreetly numbered voting cards rest on the table. The scene conveys a sense of commitment, calmness, and professional preparation.

From paper chaos to a legally compliant, seamless flow

Without a centralized system, verifying credentials, updating quorum, and coordinating access waste unnecessary time and energy.

Accurately represent records, roles, and record dates

Manual verification of authorizations and identities leads to delays and uncertainties. Without a clear role logic, access becomes inconsistent, which delays opening and increases inquiries.

Keep quorum and voting weights transparent at all times

When attendance, delegations, and shares do not align live, planning security is compromised. This complicates the handover to the notary and voting tool and increases the risk of duplicate entries.

Features that secure your shareholder meeting

Manage registration, entry, quorum, and compliance in an end-to-end process. anny adapts to your roles, deadlines, and governance rules.

Manage registration securely

Build a guided registration portal with roles, document uploads, and validations. This ensures that authorizations, IDs, and record date queries are properly verified.

Custom fields with mandatory elements and logic
Multilingual invitations for each role
Digital storage and signatures

Discover the Registration Portal

At the reception desk, a participant carefully places a signed authorization next to her ID. An employee confirms with a friendly nod. The desk is tidy, and documents are neatly organized. The scene conveys clarity and assurance.

Upon arrival, each participant receives a simple lanyard with a name tag and moves swiftly ahead. Nearby, a hostess welcomes the next person. The flow remains dynamic without any congestion. The scene demonstrates an efficient start with no visible technology.

Speed up check-ins with badge printing

Activate QR check-in for high throughput and immediate name badge printing. Roles control gate access, displays show live status for the team.

Offline-enabled check-in app
Gate and area access by role
Live attendance list at the entry

Discover Check-in

Quorum, Voting Rights, and Notary Exports Live

Link shares, delegations, and attendance for transparent quorums. Automatically transfer data to notary or voting systems without any media break.

Dashboard with role-specific drill-down
Automatic exports in defined schemas
API and webhooks for real-time transfer

Discover Admin & Reporting

In the conference room, a participant quietly raises their voting card while a notary watches attentively. On the sidelines, the organizer discreetly notes down details. The atmosphere is businesslike and focused. The process appears transparent and engaging.

A conference room with focused participants, with a camera on a tripod next to a microphone in the background. An organizer discreetly checks the room door, ensuring only authorized individuals are present. The scene conveys security and precise access control.

Ensure Compliance, Roles, and Hybrid Access

Set fine-grained permissions, secure logins, and privacy-compliant deadlines. Hybrid participation is seamless via calendar and video links.

SSO and audit-proof access
Custom retention and deletion
Microsoft 365 and Teams integration

Discover Microsoft Integration

Use Cases: Registration Portal, Check-in, and Voting Rights Management

Pre-registration with proof upload
Provide a personalized registration portal where partners can upload powers of attorney, IDs, and proof of voting rights. Automated verification and approval workflows reduce queries. Confirmed participants receive a QR code with their role and access rights.
Self-Service Check-in and On-Site Badge Printing
Participants scan their QR code at the entrance and instantly receive their name badge. The organizing team can see live who is present, monitor quorum and capacities, and keep the line short. Roles manage access to the auditorium, backstage, or breakout rooms.
Real-Time Voting Management and Quorum
Import the partner list, record shares and delegations, and link proxies. During check-in, the voting weight updates automatically. Exports provide the notary with everything necessary, and interfaces directly transfer data to voting systems.

Pre-registration with proof upload
Provide a personalized registration portal where partners can upload powers of attorney, IDs, and proof of voting rights. Automated verification and approval workflows reduce queries. Confirmed participants receive a QR code with their role and access rights.
Self-Service Check-in and On-Site Badge Printing
Participants scan their QR code at the entrance and instantly receive their name badge. The organizing team can see live who is present, monitor quorum and capacities, and keep the line short. Roles manage access to the auditorium, backstage, or breakout rooms.
Real-Time Voting Management and Quorum
Import the partner list, record shares and delegations, and link proxies. During check-in, the voting weight updates automatically. Exports provide the notary with everything necessary, and interfaces directly transfer data to voting systems.

Pre-registration with proof upload
Provide a personalized registration portal where partners can upload powers of attorney, IDs, and proof of voting rights. Automated verification and approval workflows reduce queries. Confirmed participants receive a QR code with their role and access rights.
Self-Service Check-in and On-Site Badge Printing
Participants scan their QR code at the entrance and instantly receive their name badge. The organizing team can see live who is present, monitor quorum and capacities, and keep the line short. Roles manage access to the auditorium, backstage, or breakout rooms.
Real-Time Voting Management and Quorum
Import the partner list, record shares and delegations, and link proxies. During check-in, the voting weight updates automatically. Exports provide the notary with everything necessary, and interfaces directly transfer data to voting systems.

Industry Insights

How Digital Participant Management is Transforming Shareholder Meetings

Shareholders today expect a clear, transparent, and legally secure organization. Digital Participant Management consolidates identity verification, proxy handling, and quorum transparency into a seamless process chain. The complexity increases, especially with hybrid formats: roles, access rights, and remote access must work together smoothly, without media discontinuity. Younger generations prefer clear, online-managed processes instead of phone lists. At the same time, governance and supervisory bodies require reliable evidence, such as protocol exports and audit trails. Real-time data provide planning security for openings and quorum, while delegations and voting weights remain traceable. Digitally mapping these requirements shortens check-in times, avoids discussions at the entrance, and enables focused content work in the assembly. This turns organizational burdens into a scalable, audit-proof standard.

Simplify your workday today

"Simply the best booking software" (OMR Reviews, Q3/2025) - Try it free for 14 days

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated

Anny ist im Sommer 2025 Grid Leader auf der Bewertungsplattform G2

Anny ist im Sommer 2025 europaweit High Performer auf der Bewertungsplattform G2

Anny ist im Sommer 2025 in der EMEA Region Regionaler Leader unter den Small Businesses auf der Bewertungsplattform G2

Anny ist auf der Bewertungsplattform G2 im Sommer 2025 europaweit High Performer unter den Small Businesses

Anny ist auf der Bewertungsplattform G2 im Sommer 2025 Grid Leader unter den Small Businesses

Anny ist offizieller Gewinner des German Customer Awards 2025

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FAQ's

Everything you need to know

If you have any further questions, contact us.

When is anny the best booking system for my shareholders' meeting?

If you need legally compliant pre-registration, robust role and verification logic, as well as a quick check-in with live quorum. anny is perfect when you need authorizations, delegations, record dates, and voting weights accurately represented and data seamlessly transferred to notary or voting tools.

How does anny represent proxies, record dates, and voting weights?

With Custom Fields, you define required information, uploads, and validations for IDs, authorizations, and voting rights proofs. Shares and delegations are recorded for each participant. The system tracks record dates, updates voting weights at check-in, and provides exports for notaries and minutes.

Does the check-in also work offline with instant badge printing?

Yes. The Check-in App is offline-capable and efficiently processes QR codes at high throughput. Name tag or badge printing begins immediately after scanning. Roles control access to plenary or backstage areas, and the team can see in real-time who is already present.

Is anny GDPR compliant and how do I maintain control over retention?

anny offers SSO, rights and role concepts, tamper-proof access, as well as custom retention and deletion policies. You can define how long personal data is retained before it is automatically anonymized or deleted. Exports and audit trails support compliance and logging.

Why customers love anny

Dominik

cognitio Kommunikation & Planung

With anny, you can easily and seamlessly book your desired desk in the office.

Flo

Particularly helpful are the structured onboarding process and the clear FAQs - this made everything ready to go in no time.

Liron

euronova

anny is simply fantastic! The platform is incredibly user-friendly, and it's a real joy to use.

Stefan H.

The integration into our company after launch was quick and virtually effortless.

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.