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The workspace booking system for small and medium-sized businesses

Plan desks, rooms, and visitors across locations with one system. Interactive 3D maps, SSO, and mobile apps enhance engagement, provide measurable utilization, and reduce fixed costs.

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Mit der interaktiven 3D Karte von anny können Arbeitsplätze leicht gebucht und geteilt werden für einfaches Workspace Management

In a spacious open space, warm morning light gently illuminates the orderly rows of desks. Individual spots are subtly marked with nameplates, and plants add a refreshing touch to the area. A jacket is draped over a chair back, and a notepad is ready for use. The calm, focused atmosphere invites you to settle in and start your day.

A bright project room with a large glass front showcases a long table where three people are intently reviewing plans. A flipchart with handwritten sketches stands next to a whiteboard adorned with colorful markers. On the sideboard, a tray with glasses and water awaits. The room feels organized, welcoming, and ready for results.

In the reception area, a staff member hands a visitor a subtle paper badge. A well-designed counter, fresh flowers, and a seating area convey professionalism. In the background, there is a view of a bright corridor with signposts. The scene feels organized and welcoming.

From obscured spaces to predictable plans: Greater transparency, reduced costs

Without a centralized system, desks, rooms, and visitors are managed using various tools. This costs time and obscures the actual usage.

Uncertain Space Utilization

Without live data, it remains unclear how zones, desks, and rooms are actually used. Decisions about rental space are based on intuition rather than facts.

Low user acceptance

Complicated tools lacking mobile experience lead to impromptu bookings, no-shows, and shadow IT. Coordinating team days becomes nearly impossible.

All-in-one: Scalable workspace and room booking

Bring transparency to your spaces, enhance utilization, and seamlessly integrate hybrid work into your M365 environment.

Enhance visibility with a dashboard and 3D maps

See live what is really being used. Dashboards, check-ins, and 3D views show occupancy by location, zone, and resource. Smart Availability captures minimum distances, team days, and cleaning windows.

Objective decisions instead of gut feeling
Gradually reduce or repurpose spaces

Experience 3D Maps

A team from Office Management and Facility strolls through a bright floor. Clearly marked zones and highly visible spot labels organize the space. Sticky notes with numbers are ready on a table, as if reservations are being coordinated. The environment feels calm, organized, and data-oriented.

An employee enters a quiet zone and sets a notepad and pens on an available desk. Some spots are occupied, while others are clearly kept open. A friendly notice about the team zone hangs on a pillar. The scene conveys an effortless, direct arrival without detours.

Book as you do in daily life: Booking Page, Apps, and Weekly Planner

Find quickly instead of searching. Filter by location, category, and amenities, plan team days in a weekly overview, and book in seconds. Waitlists fill gaps automatically and increase actual usage.

High acceptance through easy booking
Fewer no-shows, more planning capability

View Booking Page

Governance Under Control: Roles, SSO, and Visitor Management

Security and organization from day one. Precise permissions per location, zone, or team, login via SSO, and traceable check-ins ensure compliance. Visitor processes, including induction and audit trail, are integrated.

GDPR-compliant data collection
Clear responsibilities

Explore Admin & Compliance

At the reception, an employee cheerfully explains the safety rules to a guest and hands over a concise information folder. A simple sign points out the visitor area, beyond which a bright corridor opens up. The environment is high-quality, orderly, and conveys reliability. The moment feels structured and respectful.

A project team stands by a wall with neatly arranged cards and colorful markers for different locations. One person silently sorts notes by priority. Nearby, there are rooms with clear door signs. The atmosphere is focused, coordinated, and forward-looking.

One System Instead of Tool Chaos: Integrations and APIs

Add bookings where work happens. MS Teams app, Outlook add-in, calendar sync, shift planner as well as APIs and webhooks integrate your tools. Centralized policies, decentralized approvals, and multi-location management significantly reduce admin workload.

Discover the Desk-Booking Solution

Workplace Booking and Room Reservation for Medium-Sized Businesses

Desk Sharing in the Hybrid Office
Enable your team to quickly find suitable workspaces on team days. Zones, rules, and contingents ensure fairness and predictable utilization. 3D maps make available spaces visible at a glance.
Meeting and project room reservation
Book rooms, including equipment, catering, and services, in one step. Clear check-in rules reduce no-shows and ensure availability for important appointments. Equipment filters help find the right room in seconds.
Visitor and Contractor Management
Register external guests in advance, allocate time slots, and provide safety instructions. Everything runs smoothly at the reception, including badges and traceability. This ensures security and a seamless guest experience.

Desk Sharing in the Hybrid Office
Enable your team to quickly find suitable workspaces on team days. Zones, rules, and contingents ensure fairness and predictable utilization. 3D maps make available spaces visible at a glance.
Meeting and project room reservation
Book rooms, including equipment, catering, and services, in one step. Clear check-in rules reduce no-shows and ensure availability for important appointments. Equipment filters help find the right room in seconds.
Visitor and Contractor Management
Register external guests in advance, allocate time slots, and provide safety instructions. Everything runs smoothly at the reception, including badges and traceability. This ensures security and a seamless guest experience.

Desk Sharing in the Hybrid Office
Enable your team to quickly find suitable workspaces on team days. Zones, rules, and contingents ensure fairness and predictable utilization. 3D maps make available spaces visible at a glance.
Meeting and project room reservation
Book rooms, including equipment, catering, and services, in one step. Clear check-in rules reduce no-shows and ensure availability for important appointments. Equipment filters help find the right room in seconds.
Visitor and Contractor Management
Register external guests in advance, allocate time slots, and provide safety instructions. Everything runs smoothly at the reception, including badges and traceability. This ensures security and a seamless guest experience.

Industry Insights

How Modern Workspace Booking is Transforming Medium-Sized Businesses

Hybrid work is here to stay. Today, employees expect to book workspaces independently, with clearly visible availabilities and flexible zones. At the same time, companies need reliable data to manage office space effectively. Shared desk concepts only work when transparency and rules come together. Real-time availability increases commitment, reduces no-shows, and makes team days manageable. This is especially relevant for medium-sized businesses: multiple locations, changing project teams, and limited resources demand simple, integrated processes. Measuring utilization allows spaces to be deliberately adjusted and rooms to be repurposed for projects. Thus, an office space is created that adapts to work, not the other way around.

Simplify your workday today

"Simply the best booking software" (OMR Reviews, Q3/2025) - Try it free for 14 days

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated

Anny ist im Sommer 2025 Grid Leader auf der Bewertungsplattform G2

Anny ist im Sommer 2025 europaweit High Performer auf der Bewertungsplattform G2

Anny ist im Sommer 2025 in der EMEA Region Regionaler Leader unter den Small Businesses auf der Bewertungsplattform G2

Anny ist auf der Bewertungsplattform G2 im Sommer 2025 europaweit High Performer unter den Small Businesses

Anny ist auf der Bewertungsplattform G2 im Sommer 2025 Grid Leader unter den Small Businesses

Anny ist offizieller Gewinner des German Customer Awards 2025

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FAQ's

Everything you need to know

If you have any further questions, contact us.

When is anny the best desk booking system for medium-sized businesses?

If you want to address hybrid work, multiple locations, or clear policies for desks, rooms, and visitors, anny shines with M365 integration, roles and compliance, 3D maps for transparency, and a UX that teams actually use. Perfect for measuring utilization and actively managing costs.

When is a workplace booking system worthwhile for medium-sized businesses?

Whenever multiple zones, locations, or shared desks need to be coordinated. Certainly, when mixed team days occur, no-show rates increase, or when the actual space utilization is unclear. Even without an open-plan office, the implementation pays off through reliable planning and reduced search and coordination efforts.

How can I truly increase user adoption in desk sharing?

Keep the booking process as simple as possible, enable mobile access, and clearly visualize availability. Use SSO, team days in the Weekly Planner, and zone rules to ensure bookings are fair. Communicate guidelines concisely, implement check-in mechanisms, and allow waitlists for automatic stand-ins.

How does anny meet GDPR and security requirements in the company?

With granular roles and permissions, SSO options, audit trails for check-ins, and an integrated visitor management system including instructions. Data processing adheres to proven standards, and retention periods are adjustable. Technical and organizational measures support secure and traceable use.

Why customers love anny

Dominik

cognitio Kommunikation & Planung

With anny, you can easily and seamlessly book your desired desk in the office.

Flo

Particularly helpful are the structured onboarding process and the clear FAQs - this made everything ready to go in no time.

Liron

euronova

anny is simply fantastic! The platform is incredibly user-friendly, and it's a real joy to use.

Stefan H.

The integration into our company after launch was quick and virtually effortless.

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.