(October 2025)
The Top 5 Desk Sharing Systems of 2025
Anyone looking for a desk-sharing system typically has clear goals in mind: flexible workspace booking, efficient space utilization, and seamless integration into the existing office setup. However, the market is vast and the differences lie in the details.
We have taken a closer look at the 5 best desk-sharing systems of 2025. You'll learn who is behind the tools, what features they offer, what benefits they provide, and what pricing to expect. This way, you can quickly compare and find the solution that best fits your company.
How do I select the right provider?
The choice of the best desk sharing system heavily depends on your priorities. We've compiled the most important criteria:
Evaluate Feature Set: Does the solution cover only traditional workspace functions like desk and meeting room booking, or does it also cater to advanced use cases such as events, courses, external bookings, and payments?
Workflow Flexibility: Are there options for custom forms, approval processes, and personalized booking rules, or are the processes rigidly predefined?
Integrations & IT Compatibility: Does the software support your existing IT landscape (calendars, SSO, HRIS, smart locks, APIs) and can it be easily connected?
Support & Local Presence: Do you receive personal, prompt support in your language and time zone?
Data Privacy: Are GDPR and your internal compliance requirements met?
Comparison of Desk Sharing Systems
Brand and product names are owned by their respective companies. anny is a provider of SaaS solutions and presents comparisons for informational purposes. Please check the latest details directly with the provider.
*All information is carefully researched
Date
(October 2025)
1.
anny
anny is a platform for flexible workspace management in a hybrid work environment. It assists companies in efficiently managing workspaces, rooms, parking spots, equipment, and other shared resources. Through an intuitive booking feature, employees can reserve exactly what they need for productive work, whether in the office or remotely. With anny, access rights can be precisely controlled through groups (Communities), while individually configurable booking rules offer maximum flexibility. Integration with MS Teams and Outlook ensures a seamless workflow in daily work.
Key features
Interactive 3D Map
Mobile app for booking workspaces from anywhere
Intuitive weekly planner
Visitor management including badge printing
Fully integrable with Microsoft Suite (MS Teams App and Outlook Add-In)
Diverse integration options from calendars to smart locks
External booking pages for events
Advantages
Very user-friendly and intuitive
Robust integrations (Google Calendar, Microsoft 365, etc.)
Very wide range of resources, including external ones, can be represented
Personal support that truly assists
Pricing
The pricing of anny is based on the number of bookable resources, regardless of the number of users. The Starter Plan is free and includes up to five resources. For more extensive needs, the paid plans start at €5 per resource. This usage-based model is particularly advantageous as companies only pay for what they actually use and can quickly adapt to changes.
2.
Envoy
Envoy is a workplace management platform that helps companies manage desk and room reservations, visitor registrations, deliveries, and access control through a single interface. Thanks to the combination of booking tools, visitor flows, and integrations with calendars, SSO providers, and access systems, Envoy is a popular choice for companies looking to streamline their workflows and enhance the on-site experience.
Key features
Desk, parking, and meeting room booking
Visitor management with pre-registration and check-in processes
Interactive workspace maps
Integrations with calendar systems, SSO, and access control
Mobile app for bookings and check-in
Workspace analytics and usage insights
Pros
Comprehensive features for workplace management on a central platform
Powerful features for access control and visitor security
Extensive library with integrations for enterprise tools
User-friendly mobile app
Pricing
Envoy Workplace offers three paid plans that are billed per active user per month, based on annual payment terms. Prices range from 3, 5, or 7 USD per active user, depending on the plan. Due to user-based billing, this model can lead to higher total costs for larger teams or fluctuating usage.
3.
PULT
PULT is a platform for workplace management that enables digital management of workspaces, meeting rooms, parking spaces, and visitors. Bookings can be easily managed using 2D floor plans, rules, and approvals. The solution integrates with Outlook, Google Calendar, MS Teams, Slack, and HR systems, and supports SSO as well as APIs in higher plans. Additionally, there are features for visitor management, digital signage, occupancy analytics, and GDPR-compliant usage.
Key features
Table and Meeting Room Reservations
Parking Space Booking with Interactive Map
Visitor Management
Integration with Outlook, Google Calendar, MS Teams & Slack
Access and Booking Rules Including Approval Processes
Utilization and Usage Analytics
Pros
Comprehensive platform for hybrid work: Desks, rooms, visitors, and parking spaces in one tool
Real-time utilization and automatic check-ins
High integration variety
Intuitive and interactive office floor plans
Pricing
The pricing structure of PULT is divided into several plans. The Starter Plan starts at €1.90 per user per month and is primarily aimed at smaller teams. Additionally, there are the Growth, Business, and Enterprise plans, each of which is individually priced, and prices are available upon request. A permanently free version is not offered, but companies can try out PULT during a limited free trial period before deciding on a paid plan.
4.
Robin
Robin is a platform for Workplace Experience that helps companies optimize the use of office spaces by employees. This is achieved through desk reservations, room scheduling, interactive maps, and workplace analytics. Robin is designed for hybrid work environments and enables employees to easily find and reserve workspaces. At the same time, administrators receive data that allows them to make informed decisions about space planning.
Key features
Table and Meeting Room Reservations
Interactive 2D Floor Plans
Visitor Registration and Management
Calendar Integration with Google Workspace and Microsoft 365
Mobile App for Reservations on the Go
Workspace Analytics and Utilization Reports
Pros
Clear, intuitive user interface
Detailed occupancy data
Visitor management including badge printing
Seamless calendar integrations
Pricing
No public information available.
Why should you compare desk sharing software?
Every organization has different requirements for booking processes and workplace management. Comparing alternatives helps to find a solution that fits optimally in the following areas:
Advanced feature requirements: Companies that wish to manage not only workspace bookings but also rooms, events, or guests benefit from solutions that go beyond traditional desk sharing.
Booking logic & processes: If approval workflows, custom forms, or public booking pages with payment options are relevant, it is worthwhile to look at systems with more flexible booking mechanisms.
Integration landscape: Depending on which HR, identity, or collaboration tools are already in use, a solution with broader API and integration support may be more suitable.
Optimized cost-performance ratio: A comparison helps to get the greatest range of features and best support for your budget.
Data protection & hosting: GDPR compliance, data sovereignty, and hosting locations are key selection criteria. Companies that value European servers and clear data protection policies should check which providers meet these standards.
The next step: Discover your perfect desk sharing system
You now have an overview of the best desk sharing systems for 2025, use it to plan your next steps. Make an initial decision on which tools best fit your company, and then book a trial or demo of your favorites.
This way, you'll quickly find out which solution truly integrates seamlessly into your workday. If you're looking for a flexible, user-friendly, and GDPR-compliant solution, it's worth trying anny, modern, intuitive, and perfect for hybrid workplaces.
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