(September 2025)
The 5 Best Alternatives to Ginco Systems
Gingco Systems offers a solution with Gingco Share for managing workspaces, rooms, parking spaces, and other resources. Additional features like visitor management, digital displays, and Outlook integrations are available, making the platform particularly strong in the area of classic resource and room management. Depending on specific requirements for functionality, integrations, user-friendliness, and pricing, it may be wise to also consider other providers.
In this post, we introduce you to the 5 best Gingco Systems alternatives and show in which scenarios they excel.
How do I choose the best alternative to Ginco Systems?
Check the functionality: In addition to workspace and room booking, do you also need event or course bookings, anonymous bookings, or custom forms in the booking process?
Consider integrations: Are the existing connections sufficient, or do you also need video meeting integrations, a broader range of smart lock solutions, or an MS Teams app?
Question workflow requirements: Is an approval process or flexible adjustment of booking rules and forms important for your company?
Think about communication & collaboration: Do you value notifications, broadcast messages, or the ability to make roles and skills visible?
Plan for external use: Do you also want a public booking page for guests or partners, or is internal use with visitor management sufficient for you?
Comparison
Brand and product names are owned by their respective companies. anny is a provider of SaaS solutions and presents comparisons for informational purposes. Please check the latest details directly with the provider.
*All information is carefully researched
Date
(September 2025)
1.
anny
anny is a platform for flexible workspace management in a hybrid work environment. It assists companies in efficiently managing workspaces, rooms, parking spots, equipment, and other shared resources. Through an intuitive booking feature, employees can reserve exactly what they need for productive work, whether in the office or remotely. With anny, access rights can be precisely controlled through groups (Communities), while individually configurable booking rules offer maximum flexibility. Integration with MS Teams and Outlook ensures a seamless workflow in daily work.
Key features
Interactive 3D Map
Mobile app for booking workspaces from anywhere
Intuitive weekly planner
Visitor management including badge printing
Fully integrable with Microsoft Suite (MS Teams App and Outlook Add-In)
Diverse integration options from calendars to smart locks
External booking pages for events
Advantages
Very user-friendly and intuitive
Robust integrations (Google Calendar, Microsoft 365, etc.)
Very wide range of resources, including external ones, can be represented
Personal support that truly assists
Pricing
The pricing of anny is based on the number of bookable resources, regardless of the number of users. The Starter Plan is free and includes up to five resources. For more extensive needs, the paid plans start at €5 per resource. This usage-based model is particularly advantageous as companies only pay for what they actually use and can quickly adapt to changes.
2.
Envoy
Envoy is a workplace management platform that helps companies manage desk and room reservations, visitor registrations, deliveries, and access control through a single interface. Thanks to the combination of booking tools, visitor flows, and integrations with calendars, SSO providers, and access systems, Envoy is a popular choice for companies looking to streamline their workflows and enhance the on-site experience.
Key features
Desk, parking, and meeting room booking
Visitor management with pre-registration and check-in processes
Interactive workspace maps
Integrations with calendar systems, SSO, and access control
Mobile app for bookings and check-in
Workspace analytics and usage insights
Pros
Comprehensive features for workplace management on a central platform
Powerful features for access control and visitor security
Extensive library with integrations for enterprise tools
User-friendly mobile app
Pricing
Envoy Workplace offers three paid plans that are billed per active user per month, based on annual payment terms. Prices range from 3, 5, or 7 USD per active user, depending on the plan. Due to user-based billing, this model can lead to higher total costs for larger teams or fluctuating usage.
3.
LIZ
LIZ Smart Office is a software solution for hybrid working that helps companies organize their workspaces and resources. Employees can easily book and manage workstations, meeting rooms, and parking spaces via 2D floor plans. The system integrates with popular tools like Outlook, Google Calendar, Microsoft Teams, as well as Zoom or Webex to seamlessly connect bookings and meetings. Additionally, LIZ offers features such as role and rights management, visitor management, and utilization analytics. Mobile apps and digital displays further simplify usage in daily office life.
Key features
Table and Meeting Room Booking
Parking Space Booking with Real-time Overview
Integration with Calendar and Collaboration Tools
Mobile App for Booking & Check-in
Visitor Management including Check-in Notifications
Pros
2D floor plan view for workspaces, rooms, and parking spaces
Direct integrations into calendar and collaboration tools
Granular rights and role management for departments and user groups
Mobile app and digital displays for bookings, check-in, and availability display
Pricing
LIZ offers four different pricing plans: Starter starting at approximately €1.99 per user/month, Basic starting at €2.89, Premium starting at €3.29, and Enterprise as a customized solution upon request. A free trial is available for 30 days.
4.
Robin
Robin is a platform for Workplace Experience that helps companies optimize the use of office spaces by employees. This is achieved through desk reservations, room scheduling, interactive maps, and workplace analytics. Robin is designed for hybrid work environments and enables employees to easily find and reserve workspaces. At the same time, administrators receive data that allows them to make informed decisions about space planning.
Key features
Table and Meeting Room Reservations
Interactive 2D Floor Plans
Visitor Registration and Management
Calendar Integration with Google Workspace and Microsoft 365
Mobile App for Reservations on the Go
Workspace Analytics and Utilization Reports
Pros
Clear, intuitive user interface
Detailed occupancy data
Visitor management including badge printing
Seamless calendar integrations
Pricing
No public information available.
5.
Seatti
Seatti is a software solution for hybrid work environments that assists companies in managing their office spaces and resources. With the platform, workplaces, meeting rooms, and parking spaces can be easily booked via 2D floor plan maps. Additionally, Seatti offers features such as catering and visitor management. Through integrations with Microsoft 365, Google Workspace, HRIS systems, and MS Teams, calendars, video calls, and user permissions are seamlessly integrated.
Key features
Desk, meeting room, and parking space reservation
Effective visitor management
2D floor maps
Seamless Microsoft and HRIS integrations
Utilization analytics & role-based access management
Pros
Wide range of booking options
Strong integration with Microsoft environments
Booking management through interactive maps
Detailed permission and approval processes
Detailed occupancy analyses
Pricing
Seatti offers three paid packages: Hybrid Lite, Hybrid Specialist, and Hybrid Enterprise (seatti.co). Prices start at approximately €1.90 per user per month and increase based on the features included. There is no permanently free version available.
Why should you compare alternatives to Ginco Systems?
Every organization has different requirements for booking processes and workspace management. Comparing alternatives helps find a solution that is a perfect fit for the following points:
Individual Functionality Needs: Features may be required that Ginco Systems does not currently cover.
Advanced Integrations: In certain scenarios, additional interfaces are needed.
Flexible Workflows: Companies with more complex processes may require approval workflows or even more tailored booking rules.
Communication Features: For smooth collaboration, notifications, broadcast messages, or the visibility of roles and skills can be crucial.
External Usage: If booking processes are to be made accessible to guests or partners, an external booking page plays an important role.
What makes anny stand out as a Ginco Systems alternative?
anny is ideal for companies that are looking for a customized booking solution with modern design.
All-in-one system: Workspaces, meeting rooms, visitors, events, and other resources in one solution.
Public booking page & payments: Perfect for when external guests or partners need to book and pay directly.
Flexible workflows: Approval processes, custom forms, and detailed booking rules can be tailored individually.
Wide integrations: Seamlessly connected from video meetings to smart locks, calendars, HRIS, and SSO systems.
Communication included: Notifications, broadcast messages, and visibility of roles and skills for better collaboration.
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