Costs for a Room Booking System: What to Expect

2 mins.

5 Personen sind zusammen in einem Meetingraum für die Büroplanung. Karten liegen vor ihnen.

Introduction

The costs for a room booking system vary significantly between different providers, particularly due to different pricing models. Basically, there are two main types of pricing: user-based pricing and resource-based pricing. Both models have their advantages and disadvantages and are suitable for different business situations.

User-Based Pricing

Under user-based pricing, companies pay per active user, that is, per employee who uses the room booking system. This model is particularly sensible when a fixed number of few employees regularly reserve rooms and workspaces.

Advantages of User-Based Pricing

Clear calculation of costs based on the number of users
Simple billing model that is well-suited for companies with fixed teams
Good expenditure planning with stable employee numbers

Disadvantages of User-Based Pricing

Costs increase proportionally with the number of users, even if they make few bookings
For companies with many occasional users, the model can become expensive
Less flexible with fluctuating user numbers or seasonal changes

Resource-Based Pricing

Resource-based pricing is oriented towards the number of bookable resources, such as the number of available meeting rooms or workstations. Companies pay for the rooms they actually manage, regardless of the number of users.

Advantages of Resource-Based Pricing

Costs are transparent and predictable, as they are based on the available resources
Particularly suitable for companies with variable or many users who manage a limited number of meeting rooms or desks
Promotes efficient space use, as costs are fixed relative to resources
Flexible during growth or restructurings, as new resources can be easily added

Disadvantages of Resource-Based Pricing

For companies with very many resources and few users, it may be less cost-efficient
Billing is tied to the number of resources, regardless of actual usage

anny: Resource-based pricing as a clear strength

anny consistently focuses on resource-based pricing, offering companies with flexible user numbers and a clearly defined number of meeting rooms or workstations an especially economical solution. With a transparent price of only 4€ per room and month, anny enables easy cost control without hidden fees.

Thanks to the resource-based model, companies benefit from:

Cost Efficiency: No additional costs due to changing or multiple users
Scalability: Easy expansion with new facilities or rooms
Flexibility: Ideal for modern workplaces with changing needs
Transparency: Clear overview of expenses, as costs are tied to available resources

This model makes anny the preferred solution for companies wishing to manage their meeting rooms and workstations efficiently, without having to worry about the number of users. This way, room management becomes not only simpler but also more cost-effective.

Cost Overview for a Room Booking System

The prices of anny start from €4 per room per month, with up to 5 rooms that can be created and managed for free.

Number of Meeting Rooms	Price per Room/Month	Total Cost per Month	Total Cost per Year	Note
5	€0	€0	€0	Free for up to 5 rooms
10	€4	€40	€480	Charges apply from 6 rooms
20	€4	€80	€960
50	€4	€200	€2,400
100	€4	€400	€4,800

Depending on the additional features desired and the choice between a monthly and an annual subscription, prices may vary. Click here for an overview of all prices or schedule a here demo with anny's sales team to receive a quote.

Conclusion on Cost and Performance Planning

Anny's resource-based pricing offers a transparent and fair pricing structure, which is ideal for companies with dynamic room planning and fluctuating user numbers. The simple management of meeting rooms and the prevention of double bookings significantly simplify the organization of meetings and room reservations.

The integration into existing IT systems and the user-friendly interface round off the powerful offering. In this way, companies benefit from efficient room utilization and optimized room occupancy, which are reflected in improved performance and reduced costs.

See for yourself and try anny for free: Simply register. Or schedule a demo with the sales team to obtain a tailored offer: Schedule a demo.

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