Discover desk sharing software for agencies with manageable capacities
Optimize workspaces, zones, and meeting rooms to suit each project. Smoothly organize workshops, studios, and external guests in compliance with GDPR. Gain clear utilization data to make smart space and budget decisions.
Unclear Utilization and Rigid Seating Plans
Varying attendance days lead to bottlenecks or idle time. Rigid space allocations hinder project transitions. This costs focus, morale, and ultimately budget.
Opaque resources and external coordination
Meeting rooms, studios, and equipment are double-booked while guests arrive without information. This leads to delays, increased workload at reception, and poorer customer experiences.
Features
Everything for workspace booking, rooms, and visitors in one platform
Manage workspaces, zones, rooms, studios, and external locations centrally. Set clear rules, visualize availability, and receive reliable KPIs for space and budget decisions.
Manage desks and zones flexibly according to projects
Week Scheduling shows who is in the office when, and allows bookings with a single click. Smart Availability links availabilities, ensuring fair-use with rules.
Communities and priorities for teams
Rules per person, time frame, and area
On-site displays for spontaneous bookings
AI-generated
AI-generated
Book rooms, workshops, and studios without double-booking
The filterable Booking Page and the 3D Room Planner make available slots visible immediately. Services, equipment, and optional payments can be combined per slot.
Categories and features per room
Multiple availabilities for lighting and technology
Authorizations by roles and responsibilities
Welcome clients and freelancers with a smart check-in
Guests receive invitations with all the information, check-in, and documents. Custom fields effortlessly capture compliance, catering, or accessibility.
QR tickets for speedy reception
NDA upload and digital signature
Calendar invitations via Microsoft integration
AI-generated
AI-generated
Make better decisions with data and governance
Dashboards show utilization, bookings, and check-ins in real-time. Automatic exports, API, and fine-grained permissions provide transparency and security.
KPIs for spaces, budget, and occupational safety
Scheduled reports for controlling and HR
Custom deletion periods for GDPR compliance
Use cases
Use Cases for Desk Booking, Rooms, and Resources in Agencies
AI-generated
Capacity and zone management for project teams
Assign teams to dedicated desk areas and create flexible project zones. Set rules for days, allocations, and priorities to ensure important deadlines are always accommodated. Allow bookings only for eligible communities and keep hot desking fair and transparent.
AI-generated
Customer Meeting and Pitch Scheduling
Share external booking links for meeting rooms and pitches. Add catering options and automatically send invitations. Generate access information effortlessly, ensuring guests arrive on time and meetings start smoothly.
AI-generated
Workshop and studio bookings
Book creative spaces, photo studios, or podcast booths with time slots, equipment, and setup all in one go. Manage approvals through roles and set up optional payments for external use. This way, resources remain available and double bookings are avoided.
Industry Insights
How Desk Sharing and Transparent Availability are Transforming Agencies
Agencies work dynamically, project-based, and often hybrid. Clear availability of workspaces, shared desks, meeting rooms, and studios thus becomes a competitive factor. Employees expect to book independently and on the go, rather than coordinating by phone. Clients and freelancers want to start punctually, without reception bottlenecks. Transparent bookings increase reliability, improve punctuality, and ease focus times. At the same time, usage data provides reliable insights into how many workspaces are actually needed, where quiet zones are missing, or which rooms are overbooked. This way, spaces can be adjusted to real demand, budgets can be used strategically, and the experience for team and guests can be measurably improved. Companies that capture this development early secure productivity, employer branding, and customer satisfaction.
Get started
Make your workday easier, starting today
Start free on the Starter plan, or see anny in a personal demo.
Free. No credit card required.
Rated 4.5 out of 5 on G2
Pricing
Fair for every size.
You pay per resource
(e.g. desks, meeting rooms, or studios)
– not per user.
Starter
free forever
Up to 5 resources
(e.g. desks, meeting rooms, or studios)
Up to 100 bookings a month
2 services
No credit card required
Essential
per resource
(e.g. desks, meeting rooms, or studios)
per month
Subscriptions and memberships
Communities
Calendar sync
Custom emails and reminders
Professional
per resource
(e.g. desks, meeting rooms, or studios)
per month
3D map
Waitlist
Booking rules and quotas
Smart locks
Unlimited users and admins on every paid plan · Plus applicable taxes · 20% less when paid yearly
