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Discover desk sharing software for agencies with manageable capacities

Optimize workspaces, zones, and meeting rooms to suit each project. Seamlessly organize workshops, studios, and external guests in compliance with GDPR. Gain clear utilization data to make smart space and budget decisions.

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Try 14 days for free. No credit card required.

See all reviews

Try 14 days for free. No credit card required.

Mit der interaktiven 3D Karte von anny können Arbeitsplätze leicht gebucht und geteilt werden für einfaches Workspace Management
Mit der interaktiven 3D Karte von anny können Arbeitsplätze leicht gebucht und geteilt werden für einfaches Workspace Management
In a bright open space, a team is hanging colorful mood boards on a wall, while two designers exchange sketches at a long wooden table edge. A few desks with plants are ready, sunlight streaming through large windows. In the background, a quiet focus zone with acoustic panels awaits. The atmosphere feels energetic and focused.
In a bright open space, a team is hanging colorful mood boards on a wall, while two designers exchange sketches at a long wooden table edge. A few desks with plants are ready, sunlight streaming through large windows. In the background, a quiet focus zone with acoustic panels awaits. The atmosphere feels energetic and focused.
In a bright open space, a team is hanging colorful mood boards on a wall, while two designers exchange sketches at a long wooden table edge. A few desks with plants are ready, sunlight streaming through large windows. In the background, a quiet focus zone with acoustic panels awaits. The atmosphere feels energetic and focused.
In a bright open space, a team is hanging colorful mood boards on a wall, while two designers exchange sketches at a long wooden table edge. A few desks with plants are ready, sunlight streaming through large windows. In the background, a quiet focus zone with acoustic panels awaits. The atmosphere feels energetic and focused.
In a glass meeting room, a Creative Director is setting up the final slides for a pitch while colleagues arrange the table with prototypes and mockups. Water bottles and note cards are ready. Through the door, you can see the agency lobby, where a visitor is hanging up his coat. Everything appears orderly and professionally prepared.
In a glass meeting room, a Creative Director is setting up the final slides for a pitch while colleagues arrange the table with prototypes and mockups. Water bottles and note cards are ready. Through the door, you can see the agency lobby, where a visitor is hanging up his coat. Everything appears orderly and professionally prepared.
In a glass meeting room, a Creative Director is setting up the final slides for a pitch while colleagues arrange the table with prototypes and mockups. Water bottles and note cards are ready. Through the door, you can see the agency lobby, where a visitor is hanging up his coat. Everything appears orderly and professionally prepared.
In a glass meeting room, a Creative Director is setting up the final slides for a pitch while colleagues arrange the table with prototypes and mockups. Water bottles and note cards are ready. Through the door, you can see the agency lobby, where a visitor is hanging up his coat. Everything appears orderly and professionally prepared.
A photo studio with soft lighting showcases a set-up tripod, roll backgrounds, and neatly arranged light modifiers. A producer gently adjusts a reflector panel, while a colleague loops cables. In the adjacent room, a small podcast booth awaits with two microphones and acoustic absorbers. The scene conveys focus and creative flow.

Make hybrid spaces in the agency measurable

Without clear booking and rules, the workday tilts between empty rows and crowded corners. Spaces get blocked, and decisions rely on intuition rather than data.

Unclear Utilization and Rigid Seating Plans

Varying attendance days lead to bottlenecks or idle time. Rigid space allocations hinder project transitions. This costs focus, morale, and ultimately budget.

Opaque resources and external coordination

Meeting rooms, studios, and equipment are double-booked while guests arrive without information. This leads to delays, increased workload at reception, and poorer customer experiences.

Everything for workspace booking, rooms, and visitors in one platform

Manage workspaces, zones, rooms, studios, and external locations centrally. Set clear rules, visualize availability, and receive reliable KPIs for space and budget decisions.

Manage desks and zones flexibly according to projects

Week Scheduling shows who is in the office when, and allows bookings with a single click. Smart Availability links availabilities, ensuring fair-use with rules.

  • Communities and priorities for teams

  • Rules per person, time frame, and area

  • On-site displays for spontaneous bookings

Discover Desk Booking
In a vibrant open space, a team moves rolling containers to a designated project zone while a colleague pulls up a free desk chair. A small magnet board with team names hangs on the pillar. Sunlight illuminates the clearly structured area. The layout appears sensible and ready for focused sprints.
In a vibrant open space, a team moves rolling containers to a designated project zone while a colleague pulls up a free desk chair. A small magnet board with team names hangs on the pillar. Sunlight illuminates the clearly structured area. The layout appears sensible and ready for focused sprints.
A creative meeting space with movable partitions is precisely set up. Cables are neatly laid out, and a lighting stand awaits at the edge for a demo. Name cards and markers are on the table. Through the window, you can see additional free rooms, calmly and orderly ready for use.
A creative meeting space with movable partitions is precisely set up. Cables are neatly laid out, and a lighting stand awaits at the edge for a demo. Name cards and markers are on the table. Through the window, you can see additional free rooms, calmly and orderly ready for use.

Book rooms, workshops, and studios without double-booking

The filterable Booking Page and the 3D Room Planner make available slots visible immediately. Services, equipment, and optional payments can be combined per slot.

  • Categories and features per room

  • Multiple availabilities for lighting and technology

  • Authorizations by roles and responsibilities

Discover room & studio booking

Welcome clients and freelancers with a smart check-in

Guests receive invitations with all the information, check-in, and documents. Custom fields effortlessly capture compliance, catering, or accessibility.

  • QR tickets for speedy reception

  • NDA upload and digital signature

  • Calendar invitations via Microsoft integration

Discover Check-in
A welcoming lobby with a discreet reception desk greets visitors. An employee hands a guest a badge, while a barista prepares coffee in the background. Green plants and warm lighting create a pleasant atmosphere. The process is efficient and cordial.
A welcoming lobby with a discreet reception desk greets visitors. An employee hands a guest a badge, while a barista prepares coffee in the background. Green plants and warm lighting create a pleasant atmosphere. The process is efficient and cordial.
A team leader stands by a glass wall adorned with pinned-up charts, warming a marker between his hands. Two colleagues are comparing colorful graphs and nodding in agreement. Nearby, there are neatly arranged desks with a calm and organized appearance. The scene conveys a sense of clarity and well-informed decision-making.
A team leader stands by a glass wall adorned with pinned-up charts, warming a marker between his hands. Two colleagues are comparing colorful graphs and nodding in agreement. Nearby, there are neatly arranged desks with a calm and organized appearance. The scene conveys a sense of clarity and well-informed decision-making.

Make better decisions with data and governance

Dashboards show utilization, bookings, and check-ins in real-time. Automatic exports, API, and fine-grained permissions provide transparency and security.

  • KPIs for spaces, budget, and occupational safety

  • Scheduled reports for controlling and HR

  • Custom deletion periods for GDPR compliance

Discover Admin & Analytics

Use Cases for Desk Booking, Rooms, and Resources in Agencies

  • An area with desks arranged next to each other is marked as a project zone using colorful floor markings. A small sign displays the team name, with headsets and sketches nearby. Two colleagues take seats opposite each other and greet with a smile. In the background, a row remains free for a second team.
    Capacity and zone management for project teams

    Assign teams to dedicated desk areas and create flexible project zones. Set rules for days, allocations, and priorities to ensure important deadlines are always accommodated. Allow bookings only for eligible communities and keep hot desking fair and transparent.

  • A modern meeting room with a large wooden table is prepared for a pitch. Each seat has note cards and pens, and at the head of the table, there's a tray with water and cups. A subtle sign outside the door displays the room name. Two guests enter the room and take a seat with anticipation.
    Customer Meeting and Pitch Scheduling

    Share external booking links for meeting rooms and pitches. Add catering options and automatically send invitations. Generate access information effortlessly, ensuring guests arrive on time and meetings start smoothly.

  • A workshop room equipped with movable whiteboards, stacks of colorful sticky notes, and rollable stools is ready for a session. Folded display panels stand against the wall, while markers and timers are placed on the table. Warm light streams through a window onto a parked facilitation kit. The scene feels open and ready to start.
    Workshop and studio bookings

    Book creative spaces, photo studios, or podcast booths with time slots, equipment, and setup all in one go. Manage approvals through roles and set up optional payments for external use. This way, resources remain available and double bookings are avoided.

  • An area with desks arranged next to each other is marked as a project zone using colorful floor markings. A small sign displays the team name, with headsets and sketches nearby. Two colleagues take seats opposite each other and greet with a smile. In the background, a row remains free for a second team.
    Capacity and zone management for project teams

    Assign teams to dedicated desk areas and create flexible project zones. Set rules for days, allocations, and priorities to ensure important deadlines are always accommodated. Allow bookings only for eligible communities and keep hot desking fair and transparent.

  • A modern meeting room with a large wooden table is prepared for a pitch. Each seat has note cards and pens, and at the head of the table, there's a tray with water and cups. A subtle sign outside the door displays the room name. Two guests enter the room and take a seat with anticipation.
    Customer Meeting and Pitch Scheduling

    Share external booking links for meeting rooms and pitches. Add catering options and automatically send invitations. Generate access information effortlessly, ensuring guests arrive on time and meetings start smoothly.

  • A workshop room equipped with movable whiteboards, stacks of colorful sticky notes, and rollable stools is ready for a session. Folded display panels stand against the wall, while markers and timers are placed on the table. Warm light streams through a window onto a parked facilitation kit. The scene feels open and ready to start.
    Workshop and studio bookings

    Book creative spaces, photo studios, or podcast booths with time slots, equipment, and setup all in one go. Manage approvals through roles and set up optional payments for external use. This way, resources remain available and double bookings are avoided.

  • An area with desks arranged next to each other is marked as a project zone using colorful floor markings. A small sign displays the team name, with headsets and sketches nearby. Two colleagues take seats opposite each other and greet with a smile. In the background, a row remains free for a second team.
    Capacity and zone management for project teams

    Assign teams to dedicated desk areas and create flexible project zones. Set rules for days, allocations, and priorities to ensure important deadlines are always accommodated. Allow bookings only for eligible communities and keep hot desking fair and transparent.

  • A modern meeting room with a large wooden table is prepared for a pitch. Each seat has note cards and pens, and at the head of the table, there's a tray with water and cups. A subtle sign outside the door displays the room name. Two guests enter the room and take a seat with anticipation.
    Customer Meeting and Pitch Scheduling

    Share external booking links for meeting rooms and pitches. Add catering options and automatically send invitations. Generate access information effortlessly, ensuring guests arrive on time and meetings start smoothly.

  • A workshop room equipped with movable whiteboards, stacks of colorful sticky notes, and rollable stools is ready for a session. Folded display panels stand against the wall, while markers and timers are placed on the table. Warm light streams through a window onto a parked facilitation kit. The scene feels open and ready to start.
    Workshop and studio bookings

    Book creative spaces, photo studios, or podcast booths with time slots, equipment, and setup all in one go. Manage approvals through roles and set up optional payments for external use. This way, resources remain available and double bookings are avoided.

Industry Insights

How Desk Sharing and Transparent Availability are Transforming Agencies

Agencies work dynamically, project-based, and often hybrid. Clear availability of workspaces, shared desks, meeting rooms, and studios thus becomes a competitive factor. Employees expect to book independently and on the go, rather than coordinating by phone. Clients and freelancers want to start punctually, without reception bottlenecks. Transparent bookings increase reliability, improve punctuality, and ease focus times. At the same time, usage data provides reliable insights into how many workspaces are actually needed, where quiet zones are missing, or which rooms are overbooked. This way, spaces can be adjusted to real demand, budgets can be used strategically, and the experience for team and guests can be measurably improved. Companies that capture this development early secure productivity, employer branding, and customer satisfaction.

Simplify your workday today

"Simply the best booking software" (OMR Reviews, Q3/2025) - Try it free for 14 days

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
Anny ist im Sommer 2025 Grid Leader auf der Bewertungsplattform G2
Anny ist im Sommer 2025 europaweit High Performer auf der Bewertungsplattform G2
Anny ist im Sommer 2025 in der EMEA Region Regionaler Leader unter den Small Businesses auf der Bewertungsplattform G2
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 Grid Leader unter den Small Businesses
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 europaweit High Performer unter den Small Businesses

Simplify your workday today

"Simply the best booking software" (OMR Reviews, Q3/2025) - Try it free for 14 days

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
Anny ist im Sommer 2025 Grid Leader auf der Bewertungsplattform G2
Anny ist im Sommer 2025 europaweit High Performer auf der Bewertungsplattform G2
Anny ist im Sommer 2025 in der EMEA Region Regionaler Leader unter den Small Businesses auf der Bewertungsplattform G2
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 Grid Leader unter den Small Businesses
Anny ist auf der Bewertungsplattform G2 im Sommer 2025 europaweit High Performer unter den Small Businesses
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FAQ's

Everything you need to know

If you have any further questions, contact us.

When is anny the best desk sharing software for my agency?

Once hybrid work becomes everyday reality, multiple teams compete for spaces, or rooms/studios are often double-booked, anny showcases its strengths. Starting from around 20 employees, several zones, or external guests, the platform noticeably improves planning, optimizes utilization, and clarifies responsibilities.

When is anny the best desk sharing software for my agency?

Once hybrid work becomes everyday reality, multiple teams compete for spaces, or rooms/studios are often double-booked, anny showcases its strengths. Starting from around 20 employees, several zones, or external guests, the platform noticeably improves planning, optimizes utilization, and clarifies responsibilities.

How exactly does workspace booking and zone control work?

Team members plan their week, view team locations in the map view, and book available desks. Rules limit bookings per person or team, while communities prioritize access to project zones. Smart Availability ensures that only what is truly available can be booked. On-site displays allow for spontaneous bookings in the area.

How exactly does workspace booking and zone control work?

Team members plan their week, view team locations in the map view, and book available desks. Rules limit bookings per person or team, while communities prioritize access to project zones. Smart Availability ensures that only what is truly available can be booked. On-site displays allow for spontaneous bookings in the area.

How do I onboard externals, NDAs, and check-ins in compliance with GDPR?

You send booking links or invitations with all appointment details. Guests check in with QR tickets, NDAs are signed digitally and attached to the booking. Custom Fields capture compliance details, and automatic reminders ensure timely arrival. Everything is audit-proof and compliant with data protection regulations.

How do I onboard externals, NDAs, and check-ins in compliance with GDPR?

You send booking links or invitations with all appointment details. Guests check in with QR tickets, NDAs are signed digitally and attached to the booking. Custom Fields capture compliance details, and automatic reminders ensure timely arrival. Everything is audit-proof and compliant with data protection regulations.

What integrations and reports are available for agency teams?

Microsoft Outlook and Teams automatically send calendar invitations and video links. Dashboards display live KPIs, and scheduled exports deliver booking and usage data to controlling or HR. Through API and webhooks, you can connect booking events with BI, intranet, or automations in your toolstack.

What integrations and reports are available for agency teams?

Microsoft Outlook and Teams automatically send calendar invitations and video links. Dashboards display live KPIs, and scheduled exports deliver booking and usage data to controlling or HR. Through API and webhooks, you can connect booking events with BI, intranet, or automations in your toolstack.

Why customers love anny

Dominik

cognitio Kommunikation & Planung

With anny, you can easily and seamlessly book your desired desk in the office.

Flo

Particularly helpful are the structured onboarding process and the clear FAQs - this made everything ready to go in no time.

Liron

euronova

anny is simply fantastic! The platform is incredibly user-friendly, and it's a real joy to use.

Stefan H.

The integration into our company after launch was quick and virtually effortless.

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Why customers love anny

Regina

BIG direkt

What I like best is the collaboration and personal support at anny. The implementation went smoothly, and all questions could be resolved quickly.

Erik

Crowe Kleeberg

The implementation in Personio and Teams is perfect!

Bastian

Tyczka

The value for money is convincing: Anny offers a fair pricing structure with extensive features, making the investment absolutely worth it.

Petra

dogado

It is very helpful that the office occupancy is managed by a tool accessible to everyone. Employees from other locations can see if their team is on-site.

Ajay

N3EOS

Easy-to-use interface, simple navigation, and super fast.

Yannic

cityscaper LLC

anny is an exceptionally user-friendly and flexible booking platform that has significantly streamlined our scheduling processes.

Frederik

You can just tell that anny was developed with a genuine understanding of the challenges of hybrid work environments.

Alexander H.

anny's intuitive interface and versatile booking features make it a perfect tool for our booking management.

Get a live demo

Experience the magic behind anny in a personalized demo and discover how you can efficiently share resources with anny.

Schedule a Demo

Free Trial

Get a live demo

Experience the magic behind anny in a personalized demo and discover how you can efficiently share resources with anny.

Schedule a Demo

Free Trial

Empowering the world to share resources

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
anny ist Winter 2026 G2 Grid Leader
anny ist Fall 2025 Europa High Performer bei G2

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anny US Inc. 2025
App Store Download for Room Management
Download from Google Play for Room Management

Empowering the world to share resources

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
anny ist Winter 2026 G2 Grid Leader
anny ist Fall 2025 Europa High Performer bei G2

Corporations

About Us

Career

All Industries

Legal

Terms and Conditions

Data Privacy

Imprint

Social Media

LinkedIn

YouTube

Support

Help Center

Roadmap

Status Page

anny US Inc. 2025
App Store Download for Room Management
Download from Google Play for Room Management

Empowering the world to share resources

Anny ist auf der Bewertungsplattform OMR Reviews für das Q2 2025 in der Kategorie Workplace Management Top Rated
anny ist Winter 2026 G2 Grid Leader
anny ist Fall 2025 Europa High Performer bei G2

Corporations

About Us

Career

All Industries

Legal

Terms and Conditions

Data Privacy

Imprint

Social Media

LinkedIn

YouTube

Support

Help Center

Roadmap

Status Page

anny US Inc. 2025
App Store Download for Room Management
Download from Google Play for Room Management