(November 2025)
The Top 5 Desk Booking Systems
Those looking to implement a Desk Booking System generally have a clear goal: flexible reservation of workspaces, better room utilization, and a seamless user experience for employees. The selection of solutions is vast, and the differences often lie in the details.
We have closely analyzed the 5 best Desk Booking Systems of 2025. In our overview, you'll discover which providers are behind the tools, which features are particularly impressive, what advantages they offer in daily work life, and what costs you should expect. This way, you can easily compare and find the Desk Booking Tool that perfectly fits your company's requirements.
What is Desk Booking?
With desk booking, office workspaces are booked digitally. Employees choose in advance which desk they would like to work at and reserve it using software or an app like anny. This allows for precise management of who uses which space and when. These systems not only provide clarity and planning security but also help companies organize their office spaces efficiently and flexibly manage the hybrid workday.
How do I select the right provider?
Choosing the Right Desk Booking System greatly depends on the requirements and processes of your company. To help you find the suitable solution, we have summarized the most important selection criteria for you:
Evaluate the Range of Features: Does the software offer only basic booking functions for workspaces and meeting rooms, or does it also support advanced scenarios such as reserving parking spaces, events, training sessions, or even external areas with payment processing?
Adaptability of Workflows: Does the desk booking system allow for custom booking rules, approval processes, or custom form fields? Or are you restricted to rigid processes?
Integration & IT Compatibility: Can the tool seamlessly integrate into your existing IT infrastructure (e.g., calendars, SSO, HR systems, access control, or APIs)? Smooth integration saves a lot of effort in the long run.
Support & Service Quality: Can you reach a personal contact in your language and time zone for questions? Competent, quick support is often crucial for successful implementation.
Data Protection & Security: Does the desk booking system comply with the GDPR and your internal compliance guidelines? This is a key point, especially when dealing with sensitive employee data.
Comparison of Desk Booking Systems
Brand and product names are owned by their respective companies. anny is a provider of SaaS solutions and presents comparisons for informational purposes. Please check the latest details directly with the provider.
*All information is carefully researched
Date
(November 2025)
1.
anny
anny is a platform for flexible workspace management in a hybrid work environment. It assists companies in efficiently managing workspaces, rooms, parking spots, equipment, and other shared resources. Through an intuitive booking feature, employees can reserve exactly what they need for productive work, whether in the office or remotely. With anny, access rights can be precisely controlled through groups (Communities), while individually configurable booking rules offer maximum flexibility. Integration with MS Teams and Outlook ensures a seamless workflow in daily work.
Key features
Interactive 3D Map
Mobile app for booking workspaces from anywhere
Intuitive weekly planner
Visitor management including badge printing
Fully integrable with Microsoft Suite (MS Teams App and Outlook Add-In)
Diverse integration options from calendars to smart locks
External booking pages for events
Advantages
Very user-friendly and intuitive
Robust integrations (Google Calendar, Microsoft 365, etc.)
Very wide range of resources, including external ones, can be represented
Personal support that truly assists
Pricing
The pricing of anny is based on the number of bookable resources, regardless of the number of users. The Starter Plan is free and includes up to five resources. For more extensive needs, the paid plans start at €5 per resource. This usage-based model is particularly advantageous as companies only pay for what they actually use and can quickly adapt to changes.
2.
Envoy
Envoy is a workplace management platform that helps companies manage desk and room reservations, visitor registrations, deliveries, and access control through a single interface. Thanks to the combination of booking tools, visitor flows, and integrations with calendars, SSO providers, and access systems, Envoy is a popular choice for companies looking to streamline their workflows and enhance the on-site experience.
Key features
Desk, parking, and meeting room booking
Visitor management with pre-registration and check-in processes
Interactive workspace maps
Integrations with calendar systems, SSO, and access control
Mobile app for bookings and check-in
Workspace analytics and usage insights
Pros
Comprehensive features for workplace management on a central platform
Powerful features for access control and visitor security
Extensive library with integrations for enterprise tools
User-friendly mobile app
Pricing
Envoy Workplace offers three paid plans that are billed per active user per month, based on annual payment terms. Prices range from 3, 5, or 7 USD per active user, depending on the plan. Due to user-based billing, this model can lead to higher total costs for larger teams or fluctuating usage.
3.
PULT
PULT is a platform for workplace management that enables digital management of workspaces, meeting rooms, parking spaces, and visitors. Bookings can be easily managed using 2D floor plans, rules, and approvals. The solution integrates with Outlook, Google Calendar, MS Teams, Slack, and HR systems, and supports SSO as well as APIs in higher plans. Additionally, there are features for visitor management, digital signage, occupancy analytics, and GDPR-compliant usage.
Key features
Table and Meeting Room Reservations
Parking Space Booking with Interactive Map
Visitor Management
Integration with Outlook, Google Calendar, MS Teams & Slack
Access and Booking Rules Including Approval Processes
Utilization and Usage Analytics
Pros
Comprehensive platform for hybrid work: Desks, rooms, visitors, and parking spaces in one tool
Real-time utilization and automatic check-ins
High integration variety
Intuitive and interactive office floor plans
Pricing
The pricing structure of PULT is divided into several plans. The Starter Plan starts at €1.90 per user per month and is primarily aimed at smaller teams. Additionally, there are the Growth, Business, and Enterprise plans, each of which is individually priced, and prices are available upon request. A permanently free version is not offered, but companies can try out PULT during a limited free trial period before deciding on a paid plan.
4.
Robin
Robin is a platform for Workplace Experience that helps companies optimize the use of office spaces by employees. This is achieved through desk reservations, room scheduling, interactive maps, and workplace analytics. Robin is designed for hybrid work environments and enables employees to easily find and reserve workspaces. At the same time, administrators receive data that allows them to make informed decisions about space planning.
Key features
Table and Meeting Room Reservations
Interactive 2D Floor Plans
Visitor Registration and Management
Calendar Integration with Google Workspace and Microsoft 365
Mobile App for Reservations on the Go
Workspace Analytics and Utilization Reports
Pros
Clear, intuitive user interface
Detailed occupancy data
Visitor management including badge printing
Seamless calendar integrations
Pricing
No public information available.
5.
Skedda
Skedda is a cloud-based solution for space and area management that allows companies to centrally manage rooms, workspaces, and other resources. Users independently book online, view real-time availability, and select the appropriate space through interactive layouts. Administrators control booking rules, opening hours, quotas, and approvals, set prices, and manage roles and permissions. Integrations with calendar and identity systems, as well as reports, notifications, and optional online payments, complete the range of features.
Key features
Desk and meeting room reservation
Floor plans with live availability
Two-way calendar synchronization (Microsoft 365 and Google Workspace)
Visitor management
Occupancy and usage analysis
Pros
Interactive floor plans with live availability and direct booking on the map
Granular rules and roles
Built-in visitor management for smooth check-in to check-out
Workplace analytics with dashboards on occupancy, usage behavior, and trends
Pricing
Skedda offers package-based pricing, tiered according to feature set and organization size. You can choose between monthly and annual billing with discounts for annual payments. Higher tiers include advanced management features, integrations, and priority support, while enterprise conditions are agreed upon individually. A non-binding trial period makes getting started easy.
Why should you compare desk booking software?
Every organization has individual requirements for their desk booking and workplace management. Comparing different providers helps find a solution that excels in the critical areas:
Advanced Features: Companies wanting to manage more than just desk bookings, such as meeting rooms, events, visitors, or parking spaces, benefit from desk booking systems that go beyond classic functions and cover complex usage scenarios.
Booking Logic & Automation: If you value approval processes, custom forms, or public booking pages with payment options, you should look for flexible and scalable desk booking workflows.
Integrations & Interfaces: Depending on which HR, identity, or collaboration tools you already use, a solution with extensive API and integration support is ideal for seamlessly connecting systems.
Value for Money & Scalability: A targeted comparison shows which providers offer the best range of features, support, and long-term scalability relative to the costs.
Data Protection & Hosting: GDPR compliance, data sovereignty, and transparent hosting locations remain essential. Companies focusing on European data protection standards should carefully examine which desk booking providers meet these criteria.
The next step: Find your perfect desk booking system
You now have an overview of the best desk-sharing systems for 2025. Use it to plan your next steps. Consider which desk-sharing software aligns with your company's hybrid work requirements and supports flexible working models. Many solutions offer integrations with Microsoft Teams and other tools to improve collaboration and transparency in your office.
Ensure that the product you choose supports the efficient management of office spaces, desks, and meeting rooms, while also providing a clear booking and check-in function. This enhances collaboration among employees and makes workplace management easier. Use demos and trial versions to assess the availability and user-friendliness of each system in your work environments. This way, you ensure that your team benefits from flexible space and resource management, enjoying the flexibility that a modern desk-sharing model offers. For systems for 2025, use it to plan your next steps. Make an initial decision on which tools best suit your company, then book a trial version or demo of your favorites. This way, you'll quickly discover which solution truly integrates seamlessly into your daily work routine.
If you're looking for a flexible, user-friendly, and GDPR-compliant solution, it's worth trying out anny, which is modern, intuitive, and perfect for hybrid workplaces.
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