January 21, 2026
Hot Desk Booking Software 2026: Top Providers at a Glance
Hot Desks are an integral part of modern, hybrid work models in 2026. With a powerful Hot Desk Booking Software, companies can book workspaces flexibly, optimize office space utilization, and simultaneously enhance collaboration among employees. Instead of fixed desks, Hot Desk solutions enable the demand-driven use of available workspaces.
In this guide, we show you which Hot Desk providers are among the best on the market in 2026, how the individual Hot Desk systems differ, and which features truly convince in practice. Additionally, we explain how a Hot Desk Booking Software supports workplace management and helps companies manage their office spaces efficiently and data-driven.
The essentials at a glance:
Hot Desk Booking Software enables flexible booking of workspaces, reduces unused areas, and assists companies in saving costs and better organizing hybrid teams.
Modern Hot Desk solutions offer real-time overviews of workspace availability, simple booking processes, and insightful evaluations for optimizing space utilization.
The various Hot Desk providers differ significantly in functionality, usability, and integrations – this is precisely where our comparison of the best Hot Desk Booking Software comes into play.
What is Hot Desk Booking?
Hot Desk Booking describes a modern workspace concept where employees no longer have a fixed desk but book an available hot desk as needed. The use of workstations is flexible – tailored to presence, teamwork, or individual work in the office.
The goal of hot desk models is to utilize office space more efficiently while enabling maximum flexibility in the workday. Especially in hybrid work models with home office or mobile working, hot desk booking software is a key success factor. It allows companies to digitally manage available workstations, make them available in real time, and book them easily – for employees as well as for workplace management.
How do I choose the right Hpt Desk Booking provider?
The choice of the right Hot Desk Booking Software largely depends on the individual goals, processes, and size of your company. Not every Hot Desk Provider suits every use case. To find the right solution, you should consider the following criteria:
Features of the Hot Desk Software
Check whether the solution covers only basic functions such as Hot Desk booking and meeting room reservations or whether it also offers advanced features. These might include visitor and guest management, event bookings, external workplace reservations, or integrated payment functions.
Customizability & Flexible Booking Rules
A good Hot Desk Booking Software should be adaptable to your internal processes. Make sure that individual workflows, custom forms, approval processes, or location-specific booking rules are configurable. Flexible systems grow with your company and support more complex requirements in the long term.
Integrations & Technical Compatibility
A crucial factor when choosing a Hot Desk Provider is integration into existing systems. This includes calendar solutions, single sign-on (SSO), HR tools, smart locks, or open APIs. The more seamless the integration, the higher the acceptance among employees and the lower the IT effort.
Support & Customer Service
Especially when introducing new Hot Desk Booking Software, reliable support is essential. Check whether the provider offers personalized support, short response times, and assistance in your language and time zone.
Data Privacy & GDPR Compliance
As hot desk systems process personal workplace and usage data, data protection and security are particularly important. Ensure that the Hot Desk Software is GDPR-compliant and meets your internal compliance and security requirements.
Comparison of Hot Desk Booking Providers
Brand and product names are owned by their respective companies. anny is a provider of SaaS solutions and presents comparisons for informational purposes. Please check the latest details directly with the provider.
*All information is carefully researched
Date
January 21, 2026
1.
anny
anny is a platform for flexible workspace management in a hybrid work environment. It assists companies in efficiently managing workspaces, rooms, parking spots, equipment, and other shared resources. Through an intuitive booking feature, employees can reserve exactly what they need for productive work, whether in the office or remotely. With anny, access rights can be precisely controlled through groups (Communities), while individually configurable booking rules offer maximum flexibility. Integration with MS Teams and Outlook ensures a seamless workflow in daily work.
Key features
Interactive 3D Map
Mobile app for booking workspaces from anywhere
Intuitive weekly planner
Visitor management including badge printing
Fully integrable with Microsoft Suite (MS Teams App and Outlook Add-In)
Diverse integration options from calendars to smart locks
External booking pages for events
Advantages
Very user-friendly and intuitive
Robust integrations (Google Calendar, Microsoft 365, etc.)
Very wide range of resources, including external ones, can be represented
Personal support that truly assists
Pricing
The pricing of anny is based on the number of bookable resources, regardless of the number of users. The Starter Plan is free and includes up to five resources. For more extensive needs, the paid plans start at €5 per resource. This usage-based model is particularly advantageous as companies only pay for what they actually use and can quickly adapt to changes.
Why should one compare hot desk booking software?
Why is it worthwhile to compare Hot Desk Booking Software? It's simple: Every business has different demands for its hot-desk concept and the digital management of workspaces. A structured comparison of various hot desk providers helps to find a solution that truly fits your company professionally, technically, and economically.
Advanced Requirements for Workplace Management
If you want to not only book hot desks but also centrally manage meeting rooms, events, or visitors, you should specifically look for hot desk solutions that go beyond mere workspace bookings and enable comprehensive space and workplace management.
Booking Logics & Custom Processes
Companies with specific workflows benefit from hot desk booking software that supports flexible booking rules, approval processes, custom forms, or public booking pages including payment functionalities. A comparison quickly reveals which systems truly cover these requirements.
Integrations & Technical Interfaces
Depending on the existing system landscape, a hot desk software with extensive integrations is crucial. Whether it's HR systems, identity management, calendar tools, or collaboration platforms – powerful APIs and pre-built interfaces ensure smooth processes and high user acceptance.
Value for Money & Support Quality
Not every hot desk booking software offers the same range of functions at the same price. A direct comparison helps you find the best balance of cost, usability, and support – and ensures that the solution remains scalable with growth and increasing demands.
Data Protection, Hosting & Security
Especially when managing workplace data, data protection and hosting play a central role. Companies with high compliance requirements should specifically examine which hot desk providers offer GDPR-compliant solutions, European server locations, and high security standards.
Find the hot desk booking software that fits you best
You now have a comprehensive overview of the best Hot Desk Booking Software providers and solutions on the market. Use this insight to strategically plan your next steps: Choose the Hot Desk Tools that best fit your company's technical and organizational needs, and then try them out in a demo or free trial.
This way, you can quickly assess which Hot Desk Software truly integrates seamlessly into your daily work routine – for both employees and workplace management.
If you are looking for flexible, intuitive, and GDPR-compliant Hot Desk Booking Software, it's worth taking a look at anny. The platform supports modern, hybrid work models and enables easy, efficient booking and management of hot desks – precisely matching the demands of modern businesses.
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