A coworking space thrives by sharing rooms, workspaces, and equipment, which is why choosing the right booking management system is crucial for smooth operations. With the right software for your coworking space, you can manage your areas effectively, not only boosting revenue through optimal utilization of your space but also creating added value for your members through intuitive management. Your members and new customers could reserve their favorite spot online as soon as tomorrow. This way, you simplify and automate your processes instead of getting lost in booking chaos.

What is a booking management system for coworking spaces?

A booking management system for coworking spaces is used to clearly manage resources and services that are to be made bookable for members. These can be daily tickets, flex desks, meeting rooms, phone booths, lockers and equipment. With coworking space software, you can also manage drink flat bookings or the offered car sharing. All of your resources and bookings are brought together clearly in a system that can be managed intuitively. With the support of a coworking management system, you can take your coworking space to the next level by efficiently managing your resources and integrating a structure that provides more flexibility.

We show you what added value a booking system for coworking spaces offers and what you should look for when choosing the right tool.

What are the advantages of coworking space software?

Time savings due to elimination of telephone arrangements & e-mail traffic
Make offer available anywhere and anytime to not only keep your members happy but also reach new customers efficiently
Integrated payment processing & invoicing
Automatic creation of statistics & evaluations
Improved productivity through process automation
Increase in sales due to fewer missed appointments (thanks to automatic reminders)
Time savings due to less administrative work
Simple booking process in one click
Personnel savings through keyless access

How does a booking system for coworking spaces work?

A booking system for coworking spaces helps you to make your workstations, rooms, equipment, services and all other offers available digitally. The coworking space organizes itself and its bookings virtually by itself. Thanks to such a coworking tool, you can achieve optimal utilization and keep track of all available offers with a digital dashboard. This way, your coworking space can be managed in an uncomplicated and intuitive way.

What function should the coworking tool offer?

1. Flex Desk Booking

Flex Desks offer your members and new clients the opportunity to schedule their bookings flexibly. When booking Flex Desks, they can choose freely whether they want to reserve their favorite spot for an hour or for entire days. With the right tool for your coworking space, you can configure your own rules, offering your members maximum flexibility while you maintain an overview of individual workspace occupancy.

2. Community Area for Members

With a protected area for members, you can make selected resources available only to certain groups of people. This provides your members with even more service and exclusivity. Communities are also suitable for internal management.

3. Interactive Floor Plan

An interactive floor plan allows your members and you to get a better overview of your office spaces and increases the efficiency of your coworking space. Each member can quickly and easily book their favorite spot. It is important that in the booking system for coworking spaces, floor plans can be created to scale, allowing seamless assignment of spaces and rooms.

4. Payment Processing & Invoicing

With the integrated invoicing and payment processing of your coworking tool, you digitize the entire payment process within your coworking space, saving you valuable time in your accounting. Therefore, these features should already be integrated into your chosen booking system for coworking spaces. This not only simplifies the booking process for your members but also allows you to maintain precise oversight of all bookings and sales.

Tools for coworking spaces at a glance

	anny	cobot	independesk	optix	nexudus
Integrated Payment Processing & Invoicing	✅	✅	✖️	✅	✅
Booking via SSO	✅	✅	✅	✅	✅
Dashboard with Live Statistics	✅	✅	✅	✅	✅
Mobile-Optimized Booking Page	✅	✅	✖️	✖️	✅
Detailed Configurability	✅	✅	✖️	✅	✖️
External Booking Area	✅	✖️	✖️	✖️	✅
Calendar Real-Time Synchronization	✅	✅	✖️	✅	✅
Digital Customer Management (CRM)	✅	✖️	✖️	✅	✅
Flexible Availabilities	✅	✖️	✖️	✖️	✖️
Web Applications Without Installation	✅	✅	✅	✅	✅
Room and Location Plan	✅	✖️	✖️	✖️	✖️
Widget in Your Design	✅	✖️	✖️	✅	✅
Data Protection Compliant	✅	✅	✅	❓	❓
Smartlock Integration	✅	✅	✖️	✅	✅
Microsoft Office 365 Integration	✅	✖️	✖️	✅	✅
Community Management	✅	✅	✅	✅	✅
Conditional Booking Rules	✅	✖️	✖️	✖️	✖️
Free Starter Account	✅	✖️	✖️	✖️	✖️
Unlimited Users Without Additional Costs	✅	✖️	✖️	✖️	✖️
External Booking Areas	✅	✖️	✖️	✅	✖️