EXPERT WEBINAR
From Outlook Invites to Check-Out: How to Digitize Your Visitor Management with anny
From scheduling in Outlook to check-out at the terminal: Learn how to set up your entire visitor management process in anny in just 60 minutes. Complete with digital visitor passes, self-service check-in, and an AI visitor assistant that automatically notifies hosts.
1,500+ businesses are already thriving with anny
The Challenge
Paper sign-in sheets at the front desk and hosts left in the dark about their visitors?
A visit often starts with countless small tasks: the invitation is sent via email, the room is booked separately, there’s a sign-in sheet at reception, and an NDA or safety briefing adds another paper form to the mix. Once your guest arrives, someone still has to track down the host by phone. That takes up valuable time and definitely isn't the first impression you want to make.
How do I invite guests and book the right room without switching between tools?
How can visitors check in seamlessly on their own, complete with NDA and safety briefings?
How does the host find out instantly that their guest has arrived?
With anny, you can digitize your entire visitor management process—from sending the invitation in Outlook to terminal check-in and check-out.
In just 60 minutes, Lea and Rabea will show you step by step how to set up visitor management in anny and what a seamless visit looks like in action.
What you'll learn in the webinar
Set up visitor management: Create your company as a location, add buildings, rooms, and check-in kiosks, and configure the visitor journey with passes, safety briefings, NDAs, and notifications.
Prepare visits: Schedule appointments and external guests directly in Outlook, flag them as visitors, and book the perfect room from anny right in the same window—complete with visibility into availability, buildings, and amenities. Your guest automatically receives an email and a digital visitor pass for their mobile wallet.
Welcome guests: Visitors check themselves in on-site using their pass, QR code, or email. They can sign the NDA and complete safety video briefings right at the kiosk, all securely archived for compliance. The kiosk even prints the visitor badge on the spot!
Notify hosts and wrap up visits: The anny AI visitor assistant automatically calls the host upon check-in. When leaving, guests can easily check out on their own using the very same badge.
Live Demo: Experience a Seamless Visit from Invitation to Check-Out
We'll walk you through a complete visit live: Lea and Rabea set up visitor management in anny, schedule an appointment with an external guest in Outlook, and book the meeting room right along with it. Then, we'll switch perspectives to experience the check-in, NDA signing, safety briefing, and badge printing at the terminal as a guest. You'll see firsthand how the AI visitor assistant calls the host and how check-out works. Afterward, we'll have plenty of time for your questions!
Who is this webinar for?
For office, facility, and reception teams that still manage visitors today using paper lists, Excel, or multiple disconnected tools. This webinar is especially valuable if you oversee multiple buildings or locations, have guests who regularly need to complete NDAs or safety briefings, or want to take the pressure off your front desk. IT and security leads will also gain great insights into how smoothly the process runs in anny.
Your Webinar Hosts at anny
Lea Fendler
Lea brings a profound technical understanding and loves diving into specific customer cases. In the webinar, she combines product knowledge with practical application, tailored to your questions.
Rabea Holtwiesche-Hyseni
As Team Lead in Customer Success, Rabea has already guided hundreds of customers through onboarding. She knows the tips and best practices of the industry inside and out.
Ready to join the webinar?
Sign up for free now and we'll send the full recording straight to your inbox!
Frequently Asked Questions
How long is the webinar, and who will be hosting the demo?
The webinar lasts 60 minutes. Lea and Rabea will guide you through the setup and walk you through a complete visit live in anny. There will also be plenty of time for your questions at the end.
What happens with NDAs and safety briefings?
Guests confirm NDAs and safety briefings digitally right at the terminal. anny archives the records in full legal compliance, so you can easily track who signed what at any time!
How will the host be notified when their visitor arrives?
Upon check-in, the anny AI visitor assistant automatically calls the host—saving your front desk from tracking down the right contact person!
Do I need any prior knowledge to use anny?
Not at all! We'll guide you through the setup step by step. This webinar is perfect for existing customers and anyone looking to digitize their visitor management. Feel free to bring any specific questions from your day-to-day operations!
