September 25, 2026
The 5 Best Desk Booking Providers for Software Companies Compared (2026)
8 min.
Office planning made easy—from sprint planning to deep-work development
On Tuesday, the product team gathers for sprint planning and pair programming. Two developers need adjacent workstations, the designer needs a large monitor, and the new colleague needs a spot near their buddy. The next day, many are working remotely again. A vacant desk alone doesn't solve this puzzle: what truly matters are the equipment, the environment, and having the right people on-site.
Desk booking software for software companies makes these office days so much easier to plan. In this comparison, we take a look at five providers in alphabetical order: anny, LIZ, Robin, Seatti, and Yoffix. You'll find out which features they offer, how their pricing models differ, and which requirements we think they fit best.
What is desk booking software for software companies?
Desk booking software is a digital reservation system that lets employees book workspaces for specific times. For software companies, this means, for instance, a backend developer can book a quiet desk while a product team coordinates spaces for a collaborative office day. Depending on the solution, you can also manage meeting rooms, parking spaces, or other equipment.
Desk sharing describes the work model where multiple people use the same workspaces at different times. Desk booking organizes the reservation of these spaces. Hot desking often refers to the flexible choice of a workspace without a permanently assigned desk. In the market, however, desk booking software and desk sharing software are often used to describe very similar solutions.
For development teams, this becomes a practical advantage when the booking reflects actual needs: availability, technical equipment, and location in the office must be clearly visible. A more comprehensive workplace management software complements this workspace booking with additional resources and information on office space utilization.
Why compare desk booking software for software companies? Let’s find your perfect match with anny!
Software teams have different ways of working. One company might develop entirely remotely and use the office only for workshops. Another might work with hardware, requiring testing equipment, or keep specific workstations reserved for support and operations. Therefore, a generic category says very little about which booking solution actually fits the daily routine.
Integrations also differ. A link from Slack to the web app is quite different from booking directly within the chat. An Outlook integration might only affect meeting rooms or include additional features. If you use Microsoft 365, Google Workspace, or your own identity management, you should carefully review the specific workflow.
This comparison also helps with budget planning. For 200 employees and 80 bookable workstations, it makes a big difference whether the billing is based on users or resources. Meeting rooms, add-on modules, and contract terms should also be factored into the calculation.
In-house development or ready-made desk sharing tool?
An internal booking prototype may initially seem manageable for a software company. Over time, however, tasks accumulate around permissions, mobile access, calendar updates, support, and maintenance. This work constantly competes with your own product development.
A great example from the IT sector is MaibornWolff: the IT consulting firm replaced their self-developed solution with the desk sharing provider anny. According to the customer success story, up to 90 percent of employees at individual locations use anny for booking. This refers to the active adoption of the solution, not a 90 percent utilization rate of all desks.
Which requirements are particularly important for developer teams?
Make equipment and workspaces visible
A workspace might be free and still not be the right fit. Therefore, document the equipment your teams actually need: such as the number of monitors, docking stations, connections, or special test hardware. During your test run, check whether this information can be easily maintained and used effectively during searches.
Also, separate quiet focus zones from collaborative areas. Pair programming and spontaneous architecture discussions require different environments than deep-focus implementation. The software supports the choice of workspace; the rules for noise levels and usage must be defined by the company.
Collaborative office days without the reservation chaos
Sprint reviews, onboarding, and product workshops bring multiple roles together. Team overviews, recurring bookings, or suitable group features can make coordination a breeze. The key is whether a team can find adjacent desks and quickly rebook if plans change.
A check-in feature can help distinguish between reserved and actually used workspaces. Test reminders and release rules for everyday practicality: anyone arriving later after a morning video conference shouldn't unexpectedly lose their spot.
Integrations and administration
Have the entire journey from registration to cancellation demonstrated to you. For IT teams, SSO, roles, and user account management are just as important as an enjoyable booking interface.
An existing API doesn't automatically mean that every desired process can be automated. Clarify endpoints, access rights, limits, and plan availability. When integrating with HR software, make sure you know which data is actually needed. Also, test mobile usage on the devices typically used in your company.
Data privacy and information security
Booking data can reveal who works where and when. Therefore, check visibility, retention periods, administrative access, and the planned analytics. For office planning, aggregated information is often much more helpful than individual attendance histories.
A GDPR compliance check includes, among other things, data processing agreements, subcontractors, and potential data transfers. An ISO 27001 certification is a relevant proof of information security management; however, the concrete configuration and actual usage remain equally important.
The Top 5 Desk Booking Platforms for Software Companies Compared
The following selection is sorted alphabetically. This classification is based on documented features and typical use-cases, not on a practical comparative test.
Provider | Focus of our classification | Pricing: Starting price according to provider |
|---|---|---|
1. anny | Flexibly organize workstations and other resources together for hybrid teams | From €2 per resource per month |
2. LIZ | Resource-based desk booking with tiered functionality | Starter from €1.75 per resource per month with annual billing |
3. Robin | Flexible and assigned desks as well as adaptable office structures | Custom quote |
4. Seatti | Workstation booking tailored for Microsoft environments | Workspace Essentials from €1.90 per user per month |
5. Yoffix | Booking across multiple digital workspace channels | Business from €1.50 per user per month |
The starting prices reflect different scopes of service. Be sure to request a quote for the same number of users, workstations, and rooms, and keep additional modules and contract terms in mind.
1. anny
anny connects desk booking with the booking of rooms and other resources. This is super exciting for software companies where product teams need to coordinate their office attendance, and office management wants to streamline multiple booking processes in one place.
Key Features
Interactive 3D maps for easy orientation and seat selection.
Weekly planner for office and remote days.
Booking of workstations and meeting rooms.
Integrations with Microsoft 365 and Google Workspace, plus mobile access.
Further integrations with smart locks, HRIS systems, room displays, and more.
AI Chat: Employees can simply text their booking request; anny AI finds a matching workstation and books it instantly.
Integration with a comprehensive visitor management solution is readily available.
Pros
A single, unified platform for workstations, rooms, parking spaces, and more.
Easy planning of shared office days thanks to 3D maps and a weekly planner.
Booking via existing work tools or the AI Chat makes daily use an absolute breeze.
Detailed analytics to help you make smart, data-driven decisions.
Developed and hosted in Germany, complete with ISO 27001 certification.
Pricing
anny starts from €2 per resource per month. Billing is based on bookable resources—such as workstations—rather than a flat rate per employee. You should factor your required features and the number of additional resources into your quote. For all the details, check out the anny pricing.
Best suited for
Software companies that want to centrally organize workstations, rooms, and other resources while prioritizing German development, German hosting, and first-class information security.
2. LIZ
LIZ offers workstation booking on interactive office floor plans. For software companies with clearly defined office spaces, the combination of resource-based billing and tiered pricing is highly attractive. The specific complementary features depend on the package you choose.
Key Features
Interactive floor plans for desk booking.
Mobile use via a Progressive Web App.
SAML Single Sign-On and customizable privacy settings.
Room booking and advanced features in higher-tier plans.
Pros
Resource-based pricing model aligns directly with the number of bookable spaces.
Mobile access via a convenient web app.
From entry-level needs to advanced requirements, everything is mapped out in distinct packages.
Pricing
The Starter plan begins at €1.75 per resource per month billed annually (€1.95 billed monthly). Business starts from €3.09 annually, and Premium from €4.45. To get Teams integration and room booking, the detailed feature matrix points to the Business plan; be sure to confirm your desired scope in your custom quote.
Best suited for
Software teams looking to digitalize their workstation booking first and add extra features step-by-step using a tiered package model.
3. Robin
Robin combines desk booking with tools for space planning. This is highly relevant for growing software companies where team sizes and seating zones change regularly. Both flexible and permanently assigned desks can be easily managed in the software.
Key Features
Interactive maps and a variety of workstation types.
Booking permissions and prioritized allocations.
Mobile booking as well as integrations with Microsoft Teams, Outlook, and Slack.
Tools for office zoning and relocation planning.
Pros
Supports offices with a mix of flexible hot desks and assigned seats.
Combines daily reservations with long-term office space planning.
Offers multiple ways to access booking in daily work routines.
Pricing
Robin does not publish a standard starting price on their pricing page. Costs are calculated individually, and according to the provider, billing is done annually. Hardware must be budgeted separately. Make sure to get a clear list of all included features for your specific locations.
Best suited for
Growing software companies that need to manage desk booking while also planning reorganizations of team areas or larger office transformations.
4. Seatti
Seatti focuses its desk booking solution heavily on the Microsoft ecosystem. For software companies where Teams and Outlook shape daily office routines, this makes onboarding remarkably easy. Booking features and in-depth office analytics are listed separately on their pricing page.
Key Features
Booking of workstations and parking spaces.
Microsoft Teams integration included in the entry-level Workspace package.
Rooms, advanced booking rules, and Outlook integration starting with Workspace Pro.
A separate Office Intelligence offer for advanced analytics.
Pros
Perfect integration focus for teams highly aligned with Microsoft tools.
Scalable booking features for more complex office requirements.
Analytics needs can be evaluated independently from pure booking requirements.
Pricing
Workspace Essentials starts from €1.90 per user per month, while Workspace Pro starts from €2.90. Enterprise pricing is customized. Office Intelligence is a separate module; its starting price should therefore not be equated with the full desk-booking solution.
Best suited for
Software companies using Microsoft-based collaboration tools that want to align workstation booking and optional office analytics seamlessly.
5. Yoffix
Yoffix offers desk booking across various digital workspace channels. For software teams, this is fantastic if you want to integrate workstation booking directly into your daily communication. The actual feature set varies between the Business, Pro, and Enterprise packages.
Key Features
Access via web, mobile, Microsoft Teams, and Slack.
Interactive maps and check-in rules.
SSO and an anonymous mode in the Business package.
QR code booking, additional user roles, and priority rules in the Pro package.
Pros
Multiple access channels perfectly fit different team habits.
Check-in rules help manage reserved desks and reduce no-shows.
Advanced permissions and priorities are available in higher-tier packages.
Pricing
The Business plan is offered from €1.50 per user per month, and Pro from €2. Enterprise comes with a custom quote. Contract terms, user tiers, and included room and parking allotments should be confirmed during calculation.
Best suited for
Software companies that want to enable booking directly via Teams or Slack while taking advantage of check-ins and structured booking rules.
How do I choose the right provider for my needs? Let's find your perfect match on anny!
A structured selection process ensures you find the desk booking software that perfectly fits your teams. Start by creating a requirements catalog, and then compare two providers in pilot projects under identical conditions.
Create a requirements catalog: Collaboratively define with your development, IT, office management, and HR teams what the solution needs to deliver. This includes features like equipment filters, booking adjacent desks, SSO, calendar integration, mobile usage, and data privacy. Separate the absolute must-haves from optional nice-to-haves and determine how you will weight each criterion. Additionally, define your budget, support needs, and the number of users and resources.
Select two providers for the pilot phase: Use initial consultations and demos to filter out which solutions meet your core requirements. Then, arrange a pilot run with two different providers. Apply the same requirements catalog, comparable office zones, and identical booking scenarios to both. For instance, run the tests consecutively to avoid competing reservations for the same workstations.
Let two to three teams test in their daily routine: Choose teams with diverse working styles — such as a development team focused on deep work, a product team with collaborative sprint days, and a support team with regular office attendance. If possible, have the same teams test both solutions over a comparable period that covers several typical office and team days. The test should include not only desk booking but also rescheduling, cancellations, room booking, and mobile booking.
Gather feedback systematically: Survey the participants after each pilot project using the same short questions. How easy was the booking process? Were the equipment and availability clear? How easily could a collaborative team day be organized? Supplement this feedback with observations on booking effort, failed desk searches, and support requests. IT and office management should evaluate setup, user management, maintenance effort, and the cooperation with the provider.
Compare results and plan the rollout: Consolidate user feedback, technical evaluation, and total cost of ownership into a single evaluation matrix. Compare offers with identical numbers of users, resources, and required features. Select the solution that best met your prioritized requirements during the pilot run, and then plan a step-by-step rollout with clear contact persons and a quick introduction for employees.
This approach ensures your decision is backed by real-world experiences from your actual workflows. Remember, physical attendance alone is not a metric for developer productivity; instead, evaluate how well the software supports collaboration, focused work, and smooth office organization.
Discover and Stay Informed
Research status: September 25, 2026.
This page was created by anny to provide a comprehensive overview of various booking solutions (including anny). All brand and product names belong to their respective companies.
Our evaluation is based on publicly available information (such as the provider's website, user reviews on Capterra and G2, price lists, and feature summaries). To select the featured providers, we carefully considered their range of features, pricing structure, user-friendliness, integration options, customer support, and mobile experience. The providers are listed in alphabetical order.
For this article, we drew specifically from official product and pricing pages. Please note that this is not an independent product test. The recommendations regarding suitability represent our editorial assessment of the documented features. Prices and package components are subject to change.
Bottom line: Desk booking has to fit the way your software team works
The right desk booking software makes collaboration days in the office a breeze without getting in the way of focused work. To achieve this, desk selection, equipment, integrations, and booking rules must fit together perfectly. Compare providers based on your actual workflows and a unified pricing structure.
anny is the perfect choice if you want to organize workspaces and other resources together, and if development and hosting in Germany are among your selection criteria. Getting started begins at just €2 per resource per month.
Plan your next sprint day with less back-and-forth: Discover desk booking with anny and book your demo today. Bring your office layout and two typical booking scenarios so you can test the solution against your daily routine.
FAQ: Desk Booking for Software Companies
Is desk booking worth it for a small development team?
That depends more on your coordination needs than on the number of team members. If it's regularly unclear which desks are available or who is coming in for team days, a booking solution can be a real lifesaver! If you have only a few permanently assigned workstations, the benefits might be slightly lower.
Can desk booking support pair programming?
Absolutely! Especially when teams can easily find and reserve adjacent or dedicated desks. Be sure to check the map view, equipment details, and smooth booking workflows for this. Just make sure a shared screen and suitable acoustics are available on-site.
Do software companies need to build their own desk booking solution?
Not necessarily. Developing your own tool can cover very specific requirements, but it also demands long-term maintenance and support. We recommend comparing the total cost of ownership with a ready-to-use solution and checking first if configuration options or integrations can already do the trick!
How much does desk booking software cost for software companies?
Pricing models vary: anny starts at just €2 per resource per month. Other providers charge per user or offer custom quotes. It's best to compare the costs based on your actual number of workstations, users, and any additional modules you might need.
What role does data privacy play in desk booking?
Bookings often contain personal data regarding work location and attendance. That's why it is important to define who can see which information, how long it is stored, and what analytics are used for. Data privacy and information security should always be key parts of your selection and setup process.
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