On Mondays, the project team works at the client's site, on Wednesdays from their home offices, and on Fridays together in the office. Just before the workshop, two colleagues from another branch join in. Now you need six workstations in the same zone, a meeting room, and the right equipment.

This is exactly the kind of flexibility a desk booking software for management consultancies should support. The key is whether project teams can easily coordinate their office days, find suitable workspaces, and effortlessly adjust reservations when client meetings change.

This comparison introduces six providers: anny, Archie, Clearooms, Envoy, LIZ, and Robin. The order is alphabetical and does not represent a ranking.

What is desk booking software?

Desk booking software is a digital reservation system for shared workspaces. Employees can easily see which desks are available and reserve the perfect spot for a specific day or time frame. Depending on the solution, meeting rooms, parking spaces, and equipment can also be booked.

Desk booking refers to the digital reservation of a workspace. This is distinct from desk sharing as a workplace concept, where multiple team members share a pool of desks instead of each having a permanently assigned workstation. The software smoothly supports this setup with live availability, booking rules, and—depending on the features—office floor plans, check-ins, and insightful analytics.

This is especially valuable for consulting firms where employees split their time between client sites, working from home, and the office. A project team can quickly check where suitable desks are free and which workshop rooms are available before their collaborative day in the office. When comparing providers, it’s highly recommended to test how smoothly group bookings and last-minute changes work.

What Management Consultancies Should Look For in Desk Booking Software

Project Teams Instead of Just Fixed Departments

Consultants often work in ever-changing project dynamics. Therefore, it is important to check whether you can assign team zones flexibly and how access rights can be adjusted during a project transition. Booking for multiple people should be part of the demo, as not every solution defines team planning in the same way.

Reservations in Case of Changed Customer Appointments

An additional customer day can disrupt an entire office plan. Test how quickly employees can cancel or reschedule bookings via mobile. Also, make sure to see what happens to reserved spaces if no one checks in. If needed, recurring bookings should be easily modifiable individually.

Workspaces, Workshop Rooms, and Equipment

A vacant desk is often not enough for a collaborative project day. Be sure to check availability for customer workshop rooms, quiet areas for video conferences, and bookable equipment. It's crucial to understand which resources are actually included in the offered package and whether employees would need multiple booking methods for them.

Integration and Confidential Projects

Test the login and booking process within your existing workflow, such as Microsoft Teams or Outlook. Clarify with your internal teams which individuals are permitted to see booking details. Customer names or confidential project titles should not appear unchecked in publicly visible reservations.

Costs with Fluctuating Office Attendance

For a consultancy with many traveling employees, pricing per user might turn out quite differently than pricing per resource. Calculate both models based on your actual needs. For example: 300 employees, 120 desks, ten rooms, and three locations. These figures serve solely for comparing offers and do not represent a recommended sharing ratio.

The 6 Best Desk Booking Software Solutions for Management Consultants Compared

The Providers at a Glance

Provider	Particularly interesting for	Pricing model and entry point
anny	Shared management of workstations, workshop rooms, and equipment	Free for up to 5 resources, then from $2 per resource per month
Archie	Team zones and coordinated office days	Starter from 159 USD/month, Pro from 249 USD/month
Clearooms	Flexible team rules and resource-based billing	1–19 Desks: €75/month annually or €83/month monthly
Envoy	Resource booking with optional visitor management	Reservations: 5 USD/resource/month with annual billing, plus platform fee
LIZ	Workspace booking, team features, and room management	Starter from €1.75/resource/month with annual billing
Robin	Resource booking and office space planning	Custom quote; annual billing

The entry-level prices refer to different service packages. Contract duration, minimum scope, add-on modules, setup, and taxes can change the total price. Therefore, make sure to compare offers for the same locations, resources, and user numbers.

1. anny: For workspaces, workshop rooms, and more

anny connects desk booking with the reservation of rooms, parking spaces, equipment, and other resources. For consulting firms, this is highly interesting when a joint project day requires multiple bookings and office management wants to organize them centrally.

Key Features

Interactive 3D maps for selecting workspaces.
Weekly planning and overview of booked resources.
Communities, quotas, and configurable booking rules.
Booking via Microsoft Teams and Outlook as well as calendar integrations.
Mobile apps and check-in.

Pros

The shared management of different resources is a perfect fit for consulting firms that need workshop rooms and equipment in addition to desks. Configurable rules help to easily map different teams and terms of use. Using the office plan, employees can choose matching spots close to their colleagues.

Pricing

With anny, a bookable resource starts at $2 per month. Billing is based on the number of resources instead of the number of users. For consulting firms with a large team and a smaller number of bookable workstations, this model is particularly attractive. The exact costs depend on the chosen package and the required range of functions. You can find more details in the pricing overview.

Best suited for

Consultancies that want to organize workspaces, rooms, and additional resources via a shared platform – for example, for regular project days and client workshops.

2. Archie: For team zones and coordinated office days

Archie combines workspace booking with office plans and team calendars. Employees can see when colleagues are on-site and easily choose a spot nearby.

Key Features

Visual floor plans and filters by equipment.
Team zones and recurring reservations.
Check-in via app or QR code.
Automatic release in case of a missed check-in.
Multiple locations, teams, Outlook, SSO, and SCIM in the Pro package.

Pros

Connecting team overviews with seat selection helps project groups coordinate their office days smoothly. Booking rules and team zones allow for a more targeted allocation of work areas. Mobile reservations are super helpful when plans change on the go.

Pricing

Desk booking starts with Starter from 159 USD per month and Pro from 249 USD per month. Enterprise options are available upon request. Starter includes one location; multiple locations and the mentioned Microsoft integrations are listed in the Pro package. You should have the scope for your desk count and additional products confirmed in your custom quote.

Best suited for

Consultancies that want to coordinate joint presence days and project zones and value booking directly from Microsoft Teams or Outlook.

3. Clearooms: For workspace booking with flexible team rules

Clearooms combines desk booking with room and parking space booking. The solution supports mobile reservations and rules for different teams, roles, and locations.

Key Features

Workspace selection via office floor plans and mobile apps.
Recurring bookings and allocation of desks to specific teams.
Booking rules by role, team, or location.
QR code check-in and release on missed check-in.
Booking via Microsoft Teams and Outlook.

Pros

Resource-based billing is highly attractive for organizations where many employees share a smaller number of workspaces. Rules for teams and locations support diverse utilization concepts within the same organization.

Pricing

For 1 to 19 desks, Clearooms quotes €75 per month with annual billing or €83 with monthly billing. Further price tiers are based on the desk count. Meeting rooms and parking spaces are billed separately. A 30-day trial is available.

Best suited for

Consultancies that organize workspaces for changing project groups and prefer to calculate costs based on the number of bookable desks.

4. Envoy: For workspace booking and complementary office processes

Envoy offers a central workplace platform with add-on modules. Envoy Reservations covers desks, rooms, and parking spaces. Visitor management is available as a separate product.

Key Features

Workspace, room, and parking space booking.
Mobile booking and maps showing real-time availability.
Hourly and multi-day reservations.
Release of unused seats and rooms after a missed check-in.
Expandable visitor management.

Pros

The modular structure is very interesting if internal project days are regularly accompanied by external client meetings. Booking different resources can be easily combined with other office processes. You can configure the scope perfectly to match your locations and workflows.

Pricing

Envoy Reservations costs 5 USD per bookable resource per month with annual billing. In addition, there is a required platform fee. Visitor management is calculated separately. The simple resource fee is therefore not the final total price.

Best suited for

Consultancies with regular client visits that want to map workspace booking and reception processes through products from the same provider.

5. LIZ: For workspace booking and organizing project teams

LIZ Smart Office offers workspace booking via interactive floor plans and mobile apps. The tier levels expand the solution to include room management, team features, and additional resources.

Key Features

Workspace booking, live floor plans, and employee search.
Mobile apps and single sign-on.
Team and room booking as well as group management from the Business tier upward.
Microsoft Teams and calendar integrations from Business upward, according to the feature matrix.
Parking space booking, advanced permissions, and API access in Premium.

Pros

The step-by-step setup allows you to start with desk booking and expand later. Group management and team booking are highly useful for changing project setups. Resource-based billing makes comparison easy for companies with many employees and fewer bookable workspaces.

Pricing

With annual billing, LIZ quotes Starter from €1.75, Business from €3.09, and Premium from €4.45 per resource per month. For monthly billing, the rates are €1.95, €3.45, and €4.95, respectively. Optional hardware is billed separately. For a project team pilot, the required feature set should be confirmed in your quote.

Best suited for

Consultancies that want to combine workspace and room booking with great team features and gradually add other resources.

6. Robin: For resource booking and space planning

Robin bundles resource booking, office organization, and analytics into one robust workplace platform. For consulting firms, this is highly relevant when not only the occupancy but also the allocation of spaces changes regularly.

Key Features

Booking of desks, rooms, parking spaces, and lockers.
Shared and permanently assigned workspaces.
Team zones and booking policies.
Space, scenario, and move planning.
Calendar integration with Microsoft and Google.

Pricing

Robin offers custom pricing with annual billing. The provider targets companies with around 500 or more employees, of which at least a third use the office regularly. Hardware and optional extensions must be considered separately.

Best suited for

Larger consultancies that want to combine resource booking with the strategic planning and adaptation of their office spaces.

Discover and Stay Informed

Research status: September 18, 2026.

This page was created by anny to provide a comprehensive overview of various booking solutions (including anny). Brand and product names belong to their respective companies.

The evaluation is based on publicly available information (e.g., the provider's website, user reviews on Capterra and G2, price lists, and feature overviews). The selection of providers took into account functional scope, pricing, user-friendliness, integrations, support, and mobile usability. Providers are listed in alphabetical order.

The bottom line: The right desk booking software effortlessly supports your team's daily project routine

For management consultancies, the specific booking process is key: Can changing project teams collaborate, update reservations on short notice, and find suitable workspaces across multiple locations? Along with desk booking, be sure to evaluate the required integrations, administrative effort, and total costs.

The featured providers focus on different priorities. Archie supports team zones and coordinating joint office days. Clearooms offers flexible team rules and resource-based pricing. Envoy can be expanded with visitor management. LIZ combines workspace booking with team and room features. Robin offers additional features for office space planning. anny combines workspace booking with the management of rooms, parking spots, equipment, and other resources.

If your project days require more than just an empty desk, it's well worth taking a look at anny. Test with a real project team how workspaces, workshop rooms, and equipment can be easily organized in your daily consulting routine.

Book a demo with anny and plan your workspace booking – discuss your locations, team zones, and resources in a live demo and test the solution based on your own workflows.

FAQ: Frequently Asked Questions About Desk Booking Software for Consulting Firms

Does a management consultancy need specialized desk booking software?

The right workflows are much more important than an industry label. Your solution should easily support rotating project teams, short-term changes, and cross-location bookings. We recommend testing these scenarios with an actual project team before planning your full roll-out.

Can multiple people book a project area together?

That depends on the features and rules of each specific solution. Ask for a live demo of a booking for six people: Can everyone be reserved at once? Who is authorized to change the booking? What happens if one person cancels later on? A simple team overview alone won't answer these important questions.

How should you compare providers during a demo?

Use the exact same scenario with every provider: A project team needs six desks, a workshop room, and equipment. Two team members are traveling in from another branch. The day before, a client appointment gets rescheduled, meaning three reservations need to be canceled.

Evaluate the effort required for both employees and administrators. Then, take a close look at mobile usability, integrations, support channels, and the total annual price.

How do you know if the rollout is a success?

Compare the booking effort, unused reservations, availability on peak days, and overall feedback from your project teams. Make sure to distinguish between reserved desks and actually utilized workspaces. Any decisions regarding your office footprint should always be based on solid usage data.

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