The world of work is constantly changing and the role of the office is also in flux. Offices are sometimes empty and workplaces are not being used efficiently, also due to the increasing appeal of new work concepts.
Innovative workspace tools promise paperless organization and easy management of resources to make the new working methods of New Work possible. If you're looking at implementing a hybrid work concept in your company, you're surely aware of the importance of a booking system for workstations, meeting rooms and the like.
We'll show you what to look for when choosing the right workplace booking tool.
What is a Hybrid Work management system?
A booking management system is used to clearly manage resources and services that are to be made available to employees or external parties. The entire process is listed in a system that can be intuitively managed and evaluated. With the help of such a tool, you can easily integrate Hybrid Work into your company by efficiently managing your resources and thus providing the needed, but structured, flexibility.
No matter whether workstations, meeting rooms, vehicle fleet, equipment or appointments.
What are the advantages of a booking system?
- Reduction of office space
- Energy cost savings
- Elimination of time-consuming telephone arrangements & e-mail traffic
- Time savings due to less administrative work
- Make offer transparently available to the entire organization
- Appointment independent of opening hours
- Office space evaluation thanks to automatic creation of statistics
- Improved productivity through process automation
- Less proneness to errors and no double bookings
How does a booking system work?
A booking system helps you to make your workstations and rooms available digitally, so that you are available to your employees 24/7 without any additional operational effort. The office virtually organizes itself and its workstations.
Thanks to such a tool, you can achieve optimal utilization and keep track of all available workstations, rooms and resources with a digital dashboard. This makes it easy and intuitive to integrate a hybrid work model into your company.
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What function should the tool offer?
1. private area for employees
Your internal booking platform should only be visible to your employees and accessible on mobile, desktop and directly from Microsoft Teams and Outlook.
Some equipment can only be booked after instruction or some rooms are only accessible to certain team members? Then the selected tool for workspace bookings should offer the possibility of communities, so that you can decide which people have access to what.
2. interactive floor plan
With the help of interactive maps, you can clearly display your workspace so that your employees can quickly find their way to the right place after booking. A true-to-scale floor plan visualization also ensures that the new tool can be used quickly and promotes employee acceptance, as they quickly find their way around the optimized working environment.
3. technical requirements
On a technical level, the selected booking system should also be forward-looking. Accordingly, it is important that it is data protection compliant and offers the possibility to assign roles and rights accordingly. A single sign-on enables employees to register quickly and ensures greater security in your company.
4. clear statistics
With the help of clear statistics, you maintain an overview and control of the utilization and capacities of your shared desks, rooms, parking spaces, and so on. This helps you to analyze your figures and plan precisely. The tool should also give you the option of displaying your personal view so that you can see all the evaluations that are relevant to your company and make the right decisions based on them.
Tools for workstation booking at a glance
* All information according to the information on the website of the providers.
Conclusion
anny
Cost-effective and simple entry, wide range of applications
deskbird
Workplace management app with limited booking functionality
flexopus
Good start, limited options for management and connectivity
Seatti
Basic functions available, lack of customizability
desk.ly
Workplace management tool with limited functionality
