On Tuesday morning, a financing specialist attends a meeting at another branch. Between two appointments, she needs a workstation; in the afternoon, she works with her team at headquarters. A vacant desk alone is not enough: location, equipment, and access rights for the respective area must align. For her client meeting, she also requires a suitable consultation room.

This is exactly where desk booking for banks and savings banks comes in. Employees should be able to plan their workday reliably without having to call around to find free desks. At the same time, the organization needs clear rules on which areas are shared and which remain reserved for specific tasks.

This guide compares anny, Eptura Engage, raum]für[raum, Robin, Tactic, and Zapfloor. The providers are listed in alphabetical order; this does not represent a ranking. The focus is on multi-location booking, data protection, operating models, and transparent costs.

What is desk booking software for banks and savings banks?

Desk Booking Software for banks is a digital system for reserving internal workspaces. Employees can select a location and time frame, check for suitable desks, and book within their permissions. Depending on the solution, you can also manage meeting rooms, parking spaces, and other resources.

Desk Sharing describes the workspace concept behind it: multiple employees share a common pool of desks. Desk Booking makes their allocation easy to plan. This can be combined with fixed assignments, for example, if certain tasks require special equipment or restricted areas.

Why should you compare desk booking software for banks? Let's find out!

Booking a desk at headquarters is a completely different use case than a spontaneous visit to a small local branch. A thorough comparison will show whether your chosen solution can smoothly handle both scenarios, without forcing individual branches to keep managing separate, manual lists.

Permissions determine the actual usability. A system might display plenty of available spaces, but still fall short if restricted areas can't be mapped exactly as needed. Be sure to test the platform from the perspective of a regular user, a local admin, and a central operations team.

The setup must align with your IT strategy. Cloud-based solutions and on-premise hosting bring different responsibilities. When comparing options, look beyond the core features—evaluate the onboarding process, ongoing maintenance, customer support, and the required security documentation.

The total price depends on your branch network. User licenses, resource-based pricing, and package deals can only be effectively compared with a clear overview of your actual volume. Additional locations, integrations, and premium support can also influence your calculation.

A successful rollout depends on team acceptance. Employees should be able to find and book a suitable space much faster than through their previous coordination channels. Testing the platform with real-world branch visits and last-minute changes is far more telling than just watching a pre-configured product demo!

Which requirements are particularly important for banks?

GDPR Compliance, German Hosting, and ISO 27001

Booking data can show when and where employees are working. Therefore, it is important to involve data protection officers, information security teams, and the relevant works council at an early stage. Clearly define the purpose of data usage, the visibility of reservations, and the intended retention periods.

When evaluating providers, pay close attention to hosting locations, subcontractors, data processing agreements (DPA), and technical protective measures. When checking certificates, look closely at their scope: a data center's certification is not the same as the software provider's certification.

anny, for example, is developed and hosted in Germany and is ISO 27001 certified at the enterprise level. These features simplify your security assessment, though your internal audits and proper configuration remain key to a secure deployment.

Separate Confidential Consultations and Internal Workspaces

A consultation room and a back-office desk should be distinguishable as different resources. Track equipment and usage possibilities without putting confidential customer information in publicly visible booking titles.

A great question for a demo is: Can an employee find the perfect room while others only see that it is occupied? Make sure to verify this visibility in synchronized calendars and notifications as well.

Manage Location Changes and Local Ownership

Your central organization should be able to maintain consistent rules, while a local branch can quickly block a broken workstation. Test which permissions are required for this and how changes affect the system.

When switching between branches and headquarters, clear location names, up-to-date office plans, and details about equipment are key. Note that booking a space does not replace access authorization; both processes must be organizationally aligned.

Analyze Space Utilization Without Monitoring Attendance

To make smart decisions about office space, utilization rates by location and time period are incredibly helpful. However, a reservation doesn't always equal actual use: no-shows can distort your data. Check what usage data the system provides, how check-ins are handled, and whether aggregated data is sufficient for your analysis.

Integrate Existing Work Tools and Special Equipment

Make sure to test sign-ins and bookings directly within your actual approved work environment. This may include Single Sign-on, Microsoft Teams, or Outlook. The key factor is how well the supported workflow fits into your configuration.

For specialized workspaces, make sure the available equipment is clearly visible. A desk with dual monitors, a quiet booth for video calls, and a permanently assigned specialty terminal are not interchangeable.

The Top 6 Desk Booking Providers for Banks and Savings Banks Compared

Provider	Key Focus for Banks	Pricing Overview
anny	Combine resources, location rules, and data protection	From $2 per resource per month
Eptura Engage	Different workstation types and booking periods	Custom quote
raum]für[raum	Choice between Cloud and on-premises data center	SaaS Promotion: 75 Named Users for €415/month plus €4,950 service package
Robin	Workplace booking and office space management	Custom quote, billed annually
Tactic	Proxy reservations and modular expansion	Calculated by resources and products
Zapfloor	Bookings for shared office locations	Custom quote based on modules and organization size

Prices refer to different service scopes. Promotional terms, contract duration, taxes, implementation, and additional services must be confirmed in the specific quote.

1. anny: Workplace Booking with German Hosting and Centralized Rules

anny for Banks connects workplace booking with the organization of other resources. For an institution with multiple locations, it is particularly valuable that seat selection and booking rules come together in one single system.

Key Features

Interactive 3D plans for easy orientation and seat selection.
Configurable rules, roles, and quotas.
Bookable rooms, parking spaces, and other resources.
Integrations with Microsoft Teams and Outlook.
AI Assistant for bookings.
Development and hosting in Germany, plus ISO 27001 certification.
Settings for deletion periods and anonymization.

Pros

A unified booking process for branch visits and workdays at the headquarters.
Resource management and data protection features combined in one solution.
Documented corporate certification as a solid foundation for security audits.
AI chat lowers barriers to entry with simple, conversational bookings.
Smooth integration with calendars, smart locks, HRIS systems, and room displays.

Pricing

anny starts at $2 per resource per month. You only pay for bookable resources instead of user headcount. For your bank, the quote should clearly outline the required features and additional services. The anny pricing overview is a great place to start!

Best suited for

Banks and savings banks that want to organize workplaces and other resources across multiple locations while relying on German hosting and certified information security.

2. Eptura Engage: Differentiate Fixed and Flexible Workstations

Eptura Engage supports different workstation types and flexible reservation periods. This is interesting for bank locations where permanently assigned desks need to coexist with temporarily available ones.

Key Features

Fixed, flexible, and freely bookable workstation types.
Booking by the hour or predefined time slots.
Floor plans featuring workplace characteristics.
Access permissions for specific desks and zones.
Mobile booking, check-in, and release of unused reservations.

Pros

Hourly reservations for short stays between external meetings.
Combining different workplace types with specific access permissions.
Automated check-ins and desk releases via smart integrations.

Pricing

There is no fixed list price for Eptura Engage published on the reviewed pricing page. We recommend requesting a custom quote that includes your package, integrations, and setup services; additional Eptura products should be listed separately.

Best suited for

Institutions with diverse workplace models that need to manage booking durations and access rights with high precision.

3. raum]für[raum: Tailoring the Deployment Model to Your IT

raum]für[raum is a modular solution for workplace, room, and resource booking. In addition to cloud options, hosting in your own data center is also supported. This choice is highly interesting for banks that want to define their deployment model before selecting features.

Key Features

Modules for workplaces, rooms, and other resources.
On-premises hosting or cloud offering with data centers in Germany.
Configurable booking workflows for different user groups.
Mobile app featuring floor plans and check-in options.
Purchase and rental models alongside various user license types.

Pros

Choose the hosting model that perfectly fits your internal IT guidelines, including self-hosting.
Customizable booking processes for different user segments.
Manage workplaces, rooms, and other resources in one central place.

Pricing

The published SaaS promotion for the "Connected" package lists €415 monthly for 75 Named Users or €579 for 125 Named Users. In addition, there is a service package fee of €4,950. Please note that this is a promotional offer; other license tiers and deployment models should be requested individually.

Best suited for

Banks looking to carefully compare cloud vs. on-premises solutions who require a modular, highly configurable booking system.

4. Robin: Supporting Office Management Through Spatial Changes

Robin combines desk reservations with space management. This is exceptionally helpful for banks reorganizing a headquarters or merging office locations.

Key Features

Interactive maps and workplace permission settings.
Shared, assigned desks and multi-day reservations.
Booking via mobile app, Teams, and Outlook.
Various check-in options.
Tools for space and relocation planning.

Pros

Bridges the gap between daily desk booking and long-term space planning.
Provides great support for office moves and reorganizing desk layouts.
Combines assigned and flexibly bookable workspaces smoothly.

Pricing

Robin does not publish a fixed starting price on its reviewed pricing page. Billing is handled annually, and hardware is purchased separately. We recommend requesting a custom quote that includes your required planning features and any add-on modules.

Best suited for

Larger institutions that want to manage daily workspace bookings while planning physical changes to their office layout.

5. Tactic: Booking and Preparing Visits on Behalf of Others

Tactic excels at helping users find the right seats and booking them on behalf of others. This is perfect for workflows where assistants or team leads organize attendance for their colleagues.

Key Features

Workplace search filtered by location, floor, and equipment.
Proxy bookings and designated team zones.
Booking windows and prioritization rules.
Check-in and automatic release of unused desks.
Expandable modules for rooms and other resources.

Pros

Proxy reservations handled by assistants, perfect for internal training days.
Self-service desk booking for regular branch visits.
Step-by-step expansion with additional products and resources.

Pricing

Tactic calculates pricing based on resources, selected products, and project scope. For an example with one location and 100 desks, the online calculator shows a rough estimate of $3,600 to $4,800 annually. This estimation is not a standard starting price; integrations and onboarding will affect your actual quote.

Best suited for

Banks with a regular need for proxy bookings that want the flexibility to scale their system's feature set step-by-step.

6. Zapfloor: Organizing Shared Office Locations

Zapfloor offers desk booking inside a modular platform. The solution easily accommodates different user groups and recurring reservations. This is highly recommended for banks managing shared office or service spaces.

Key Features

Real-time availability shown on interactive floor plans.
Booking via web and mobile app.
Recurring reservations.
Specific rules for teams and different user groups.
QR code check-ins and automatic reminders.

Pros

Map out different user segments in shared office spaces effortlessly.
Recurring bookings for teams with fixed, regular office days.
Web and mobile booking for employees working across alternating branches.

Pricing

Zapfloor does not list a fixed price on its reviewed pricing page. Pricing is custom-tailored based on modules and organization size. The packages displayed there are billed annually; your actual terms should be clarified individually.

Best suited for

Institutions with shared office environments and diverse user groups looking for planning tools that go far beyond simple desk booking.

How do I choose the right booking platform for my bank?

1. Create a clear requirement profile

First, map out your resources: Which spaces are available for open booking, which are permanently assigned, and which are reserved for specific groups? Next, define who will manage locations, user permissions, and booking rules.

Add requirements from IT and data protection. This includes the operating model, identity integration, required documentation, visibility, and data deletion. Evaluate certifications based on their scope—a generic claim of "banking compliance" is no substitute for a thorough review.

2. Request quotes using a shared branch scenario

Use a concrete example as a baseline for comparison, such as a headquarters, five branches, 300 employees, 120 bookable workspaces, and 15 rooms. Note that this is a calculation model, not a recommended workplace ratio.

Request the total cost for the agreed term. Be sure to include setup, data migration, floor plans, integrations, training, and support. For self-hosted solutions, include internal resource costs. Future expansions to additional branches should also be easily predictable.

3. Test three workflows with real-world roles

Branch switching: A specialist books a workspace at another branch. She can view suitable equipment but is restricted from reserving locked areas.
Confidential meeting: An assistant reserves a consultation room. Other employees can see that the room is occupied without viewing any confidential meeting details.
Short-notice unavailability: A workstation is blocked due to a technical issue. The local team handles the situation and verifies how the booked user is notified.

Also test daily use on work computers and the support process when an issue arises. Note which workflows run smoothly without requiring additional modules.

4. Use insights from fellow banking environments

The case study on Volksbank im Münsterland by anny shows how workspace and resource booking can be organized across multiple locations. Real-world stories like this are great for shaping your own pilot program. However, they don't replace hands-on testing with your own permissions, devices, and processes.

Summary: Reliable desk booking made easy across your entire branch network

For banks and savings banks, what matters is that employees find a suitable workspace at the right location, while the organization maintains full control over permissions, data protection, and operations. That is why a robust selection process combines a functional comparison, security audits, and a pilot phase that reflects realistic branch workflows.

anny is particularly interesting if you want to organize workspaces, rooms, and other resources in one single, unified solution. With development and hosting in Germany, ISO 27001 certification, and pricing starting at $2 per resource per month, these are compelling key points for your comparison.

Discover anny for banks and join us in a demo to see how easily your headquarters and branches can be mapped.

FAQ: Desk Booking Software for Banks and Savings Banks

Can permanent workstations coexist with desk sharing?

Yes, a shared workstation pool doesn't need to include all desks. Define which permanent assignments make sense based on tasks. Check with the provider on how these spots are displayed and distinguished from freely bookable resources.

Can customer consultation rooms be booked as well?

Many solutions support room booking in addition to desk booking. The key factors are suitable equipment, permissions, and the visibility of meeting details. Keep in mind that internal room reservation is a different process than scheduling appointments with customers.

How much does anny cost for banks?

Pricing starts at $2 per resource per month. The total price depends on the number of resources needed, the chosen plan, and any additional services. Simply compare a customized offer using the same quantity structure as other providers.

Is German hosting combined with ISO 27001 sufficient for the selection?

These are important criteria, but they do not represent a complete evaluation of the actual application. In addition, review the contract documents, data flows, access controls, deletion processes, and planned integrations. Your relevant internal departments will assess whether the offer aligns with your institution's requirements.

How do you recognize a successful pilot project?

Employees find suitable workspaces without extra search or coordination efforts. Local administrators can reliably manage changes, and the designated permissions work smoothly. To measure success, track booking issues, inquiries, and unused reservations rather than just counting the number of registered users.

Note

This page was created by anny to provide an overview of various booking solutions (including anny). Brand and product names belong to their respective companies.

The rating is based on publicly available information (e.g., the provider's website, user reviews on Capterra and G2, price lists, and feature overviews). The selection of providers took into account the range of functions, pricing, user-friendliness, integration, support, and mobile usage. The providers are listed alphabetically.

Status: September 2026

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