Workplace Management Software 2025: An Overview of the Best Providers

Archie is a software platform for managing modern hybrid offices and coworking spaces. It consolidates functions for desk, room, and office bookings, interactive floor plans, visitor check-ins, and door access through integrations. For operators, Archie offers billing with automated invoices and payments, contract management with electronic signatures, community and member management, as well as reports and analytics. Calendar integration, single sign-on, mobile apps, and multi-location administration support daily operations. Open interfaces and numerous integrations with access systems, WiFi, printers, and accounting tools enhance workflows.

awaio is a software platform for managing coworking spaces and flexible office spaces. It offers online bookings for desks and meeting rooms, member and contract management, invoicing, and payment processing. Additionally, it supports access management with smart locks, a community app with news and events, and reporting for utilization analysis. Integrations with common payment and access systems and mobile usage complete the offering.

Clearooms is software for workspace management that allows companies to centrally plan and book meeting rooms and flexible desks. The platform provides interactive floor plans, web and mobile apps, calendar integrations, and check-in with automatic release of unused rooms. Additionally, Clearooms includes visitor management, room displays, and usage analytics for transparent space planning. Features like single sign-on, approval and booking rules, branding, and notifications support a smooth hybrid workday.

deskly is a desk-sharing and room booking platform for hybrid work environments. With just a few clicks, you can reserve workspaces, meeting rooms, or parking spots via a 2D map, mobile app, or the MS Teams integration. Features like colleague search, anonymous bookings, and automatic suggestions make planning your office days easier. For administrators, deskly offers flexible booking rules and utilization analyses, so they can design office spaces according to needs.

Envoy is a workplace management platform that helps companies manage desk and room reservations, visitor registrations, deliveries, and access control through a single interface. Thanks to the combination of booking tools, visitor flows, and integrations with calendars, SSO providers, and access systems, Envoy is a popular choice for companies looking to streamline their workflows and enhance the on-site experience.

Gingco Systems is a German provider of software solutions in the area of space and resource management. With the platform Gingco Share, the company offers a system for reserving workspaces, meeting rooms, parking spaces, and other resources. Additionally, catering, technology, or fleet services can be integrated into the booking process. Digital door displays, visitor management, and mobile apps support flexible use in the office environment. Furthermore, the system enables utilization analysis and offers interfaces to calendars, access, and HR systems.

Kadence is a workplace operations platform for businesses, designed to integrate people, spaces, and strategies in hybrid work environments. The solution includes booking desks and meeting rooms, visitor management, work schedules, team coordination, and event management. Additionally, Kadence offers space management and analytics with data on occupancy and usage for scenario and capacity planning. Integrations with calendar and collaboration tools, as well as mobile apps and AI-powered assistance, complete the offering.

LIZ Smart Office is a software solution for hybrid working that helps companies organize their workspaces and resources. Employees can easily book and manage workstations, meeting rooms, and parking spaces via 2D floor plans. The system integrates with popular tools like Outlook, Google Calendar, Microsoft Teams, as well as Zoom or Webex to seamlessly connect bookings and meetings. Additionally, LIZ offers features such as role and rights management, visitor management, and utilization analytics. Mobile apps and digital displays further simplify usage in daily office life.

Office RnD is a software platform for managing flexible workspaces and coworking spaces. With Office RnD Flex and Hybrid, members, contracts, plans, and invoices can be managed, while bookings for desks, offices, and meeting rooms can be handled. The solution offers apps for web and mobile devices, self-service portals, integrations with payment services, door access and calendars, as well as booking pages and widgets. Additionally, the system provides utilization and usage analytics, reporting, and tools for community communication and visitor management. In this way, Office RnD supports operators and companies in efficiently managing spaces and enhancing the user experience.

OfficeSpace is a workplace management software designed for modern offices and hybrid working models. It offers features for space and occupancy management, desk sharing, and room reservations with interactive floor plans. Additionally, the solution supports visitor management, move planning, service requests, and utilization analytics. Mobile apps and integrations such as calendars and SSO streamline implementation and usage within the company.