(November 2025)
The Top 5 Meeting Room Booking Systems at a Glance
Room booking systems are an essential component of modern, hybrid work environments in 2025. They enable companies to efficiently manage meeting rooms, project spaces, and other areas, transparently coordinate bookings, and strategically promote collaboration in the office.
In this guide, you'll learn which room booking systems will be among the leading solutions in 2025, how they differ, and which features are particularly convincing. We also show how modern room booking software can be integrated into comprehensive workplace management for maximum efficiency and better utilization of office resources.
The essentials at a glance:
Room booking systems support the flexible planning and use of meeting and workspaces, helping companies make the most of their space.
Modern room booking software offers real-time information on room availability, intelligent calendar integrations, automated check-ins, and detailed analyses of office space usage.
The various systems differ significantly in terms of functionality, user-friendliness, and integration options, which is exactly where this comparison comes in.
What is a room booking system?
A room booking system is a digital solution that allows companies, educational institutions, or organizations to efficiently manage and make their rooms bookable. It enables users to view available rooms in real-time and make reservations. Modern room booking systems often integrate seamlessly with calendar and management tools, offer intelligent features for optimizing occupancy, and help to make the best use of resources and simplify workplace organization.
How do I choose the right provider?
Choosing the Right Room Booking System largely depends on the individual requirements and priorities of your company. To help you find the ideal solution, we've compiled the key criteria for selection:
Check the Feature Set: Does the room booking software cover only basic functions like reserving meeting rooms, or does it also support advanced use cases such as booking resources like technology or catering, and integrating external guests?
Flexibility of Workflows: Does the room booking system offer the ability to configure custom approval processes, form fields, or booking rules?
Integrations & IT Compatibility: Can the software seamlessly integrate into your existing IT infrastructure (e.g., calendars, SSO, HR systems, smart locks, or APIs)? Good connectivity facilitates usage and enhances acceptance throughout the company.
Support & Assistance: Do you receive quick, personal support in your language and time zone? An experienced provider with good service is crucial for successfully implementing and operating your room booking system in the long term.
Data Protection & Compliance: Is the solution GDPR-compliant and does it meet your internal security standards? Especially with sensitive data regarding room usage and presence, a high level of data protection is essential.
The Best Room Booking Providers 2025 in Comparison
Brand and product names are owned by their respective companies. anny is a provider of SaaS solutions and presents comparisons for informational purposes. Please check the latest details directly with the provider.
*All information is carefully researched
Date
(November 2025)
1.
anny
anny is a platform for flexible workspace management in a hybrid work environment. It assists companies in efficiently managing workspaces, rooms, parking spots, equipment, and other shared resources. Through an intuitive booking feature, employees can reserve exactly what they need for productive work, whether in the office or remotely. With anny, access rights can be precisely controlled through groups (Communities), while individually configurable booking rules offer maximum flexibility. Integration with MS Teams and Outlook ensures a seamless workflow in daily work.
Key features
Interactive 3D Map
Mobile app for booking workspaces from anywhere
Intuitive weekly planner
Visitor management including badge printing
Fully integrable with Microsoft Suite (MS Teams App and Outlook Add-In)
Diverse integration options from calendars to smart locks
External booking pages for events
Advantages
Very user-friendly and intuitive
Robust integrations (Google Calendar, Microsoft 365, etc.)
Very wide range of resources, including external ones, can be represented
Personal support that truly assists
Pricing
The pricing of anny is based on the number of bookable resources, regardless of the number of users. The Starter Plan is free and includes up to five resources. For more extensive needs, the paid plans start at €5 per resource. This usage-based model is particularly advantageous as companies only pay for what they actually use and can quickly adapt to changes.
2.
Eptura Engage
Eptura Engage is a Workplace Experience Platform for hybrid companies, offering employees and facility teams centralized access to the office. It includes a mobile app for planning office visits with room and desk booking, check-ins, interactive floor plans, and wayfinding. Services like visitor registration, catering, and technical support can be added to bookings, while administrators manage locations, rules, permissions, and hybrid work schedules in a single portal. Integrated calendar connections and occupancy analytics provide transparency on usage, no-shows, and peak times to optimize space and collaboration.
Key features
AI-powered workplace and meeting room reservations
Employee app with colleague visibility and team days
Wayfinding and floor plans
Visitor management, catering, and AV services
Central office management and booking rules
Workplace analytics with occupancy, no-shows, and dashboards
Microsoft 365, calendar, and access control integrations
Pros
Deep Microsoft 365 and Microsoft Teams integration with Outlook add-in and Teams app, including Copilot for natural language commands in bookings
Comprehensive workplace features in one app: book desks and rooms, plan team days, interactive maps and wayfinding, check-in, visitors, catering and AV services
Powerful analytics on occupancy, no-shows, and peak days with integrated dashboards and Power BI for data-driven space planning
Enterprise administration and scalability: central portal, cross-location rules and permissions, numerous integrations with existing IT
Strong user experience on mobile and desktop: office presence overview, quick search, and easy reservations
Pricing
Eptura Engage is offered in tiered packages and is billed as an annual, user-based subscription. Optional features can be added as add-ons.
3.
Locaboo
Locaboo is a cloud-based booking platform for rooms, sports areas, and events, focusing on public facilities and organisations. The software consolidates resource management and customer management, occupancy planning and calendars, online bookings with optional payment, billing, and reporting into a single system. Furthermore, Locaboo offers automations, custom booking rules, check-in functions, as well as integrations and an open API for connecting existing systems.
Key features
Resource and Space Management
Online Payments and Cancellation Management
Billing and Accounting Interfaces
Conflict Management and Double Booking Check
Customer and User Management (Roles, SSO)
Analytics and Reporting
Pros
Focus on public administrations (sports, culture, community centers) with tailored processes
OZG and GDPR compliant; Hosting on ISO-27001 certified servers in Germany
End-to-end: occupancy planning, online bookings (including payment), communication, billing, and reporting
AI assistant for quick evaluations and up-to-date reports
Marketplace integrations and complete data migration for a seamless transition
Pricing
Locaboo offers package-based pricing with a base fee that depends on the range of features and the number of locations. Optional add-ons such as online payments, automation, and interfaces can be added, allowing the overall price to be adjusted flexibly. Tailored offers with enhanced service and support are available for larger organizations.
4.
raum]for[raum
raum]für[raum is a software for booking and managing workspaces, rooms, and resources. It supports the reservation of workstations, meeting rooms, parking spaces, and vehicles, as well as additional services like catering. Bookings can be easily conducted via floor plans, mobile apps, and integrations with Outlook, Teams, or video conferencing systems. This is complemented by check-in functions, role and rights management, and visitor management.
Key features
Table and Meeting Room Reservations
Parking and Vehicle Booking
2D Floor Plans for Navigation and Booking
Mobile App, Outlook Add-in, and MS Teams Integration
Variety of Check-in Options
Granular Rights and Role Management
Pros
Wide range of booking options from workspaces and meeting rooms to parking spaces and vehicles
Diverse integrations including Outlook, Microsoft Teams, video conferencing systems, and Active Directory
Flexible access and check-in options such as via QR code or digital door displays
Comprehensive roles and permissions concept including automatic synchronization with existing corporate structures
Pricing
No additional public information available.
5.
Skedda
Skedda is a cloud-based solution for space and area management that allows companies to centrally manage rooms, workspaces, and other resources. Users independently book online, view real-time availability, and select the appropriate space through interactive layouts. Administrators control booking rules, opening hours, quotas, and approvals, set prices, and manage roles and permissions. Integrations with calendar and identity systems, as well as reports, notifications, and optional online payments, complete the range of features.
Key features
Desk and meeting room reservation
Floor plans with live availability
Two-way calendar synchronization (Microsoft 365 and Google Workspace)
Visitor management
Occupancy and usage analysis
Pros
Interactive floor plans with live availability and direct booking on the map
Granular rules and roles
Built-in visitor management for smooth check-in to check-out
Workplace analytics with dashboards on occupancy, usage behavior, and trends
Pricing
Skedda offers package-based pricing, tiered according to feature set and organization size. You can choose between monthly and annual billing with discounts for annual payments. Higher tiers include advanced management features, integrations, and priority support, while enterprise conditions are agreed upon individually. A non-binding trial period makes getting started easy.
Why should you compare room booking software?
Every organization has unique requirements for its room booking system and the management of meeting and workspace areas. Comparing various providers helps you find a solution that perfectly matches your critical needs:
Advanced Features: Companies looking to manage not just meeting rooms but also project spaces, events, or visitors, benefit from room booking systems that go beyond basic booking functions and offer comprehensive resource management.
Booking Logic & Processes: If you value flexible approval workflows, customized forms, or public booking pages with payment options, room booking systems with adaptable processes and automated workflows are particularly interesting.
Integrations & Interfaces: Depending on which HR, calendar, or collaboration tools are already in use, a room booking software with broad API and integration support is ideal for seamlessly connecting existing systems and synchronizing bookings.
Value for Money & Support: A targeted comparison helps you find the best balance of feature diversity, user-friendliness, and customer support - ensuring that your room booking system remains scalable in the long run.
Data Protection & Hosting: GDPR compliance, data sovereignty, and secure hosting locations are essential selection criteria. Companies that emphasize European data protection standards should verify which providers fully meet these requirements.
Discover the room booking system that fits you best
You now have an overview of the best room booking systems for 2025, use it to plan your next steps. Consider which solutions best meet your company's requirements, and then book a trial or demo of your favorites.
This way you'll quickly find out which room booking system really integrates seamlessly into your workday and simplifies the organization of meetings, project rooms, and resources.
If you are looking for a flexible, user-friendly, and GDPR-compliant solution, it's worth trying anny - modern, intuitive, and perfect for hybrid work environments.
![](data:image/svg+xml,<svg display="block" role="presentation" viewBox="0 0 120 40" xmlns="http://www.w3.org/2000/svg"><path d="M 55.501 13.158 L 59.216 13.158 L 59.216 30.294 L 55.501 30.294 L 55.501 27.83 C 54.088 29.78 52.094 30.741 49.482 30.741 C 47.113 30.741 45.112 29.883 43.427 28.138 C 41.743 26.393 40.919 24.23 40.919 21.729 C 40.919 19.192 41.743 17.073 43.427 15.321 C 45.112 13.576 47.106 12.718 49.482 12.718 C 52.094 12.718 54.088 13.678 55.501 15.599 Z M 50.071 27.207 C 51.616 27.207 52.925 26.693 53.955 25.667 C 54.986 24.604 55.501 23.306 55.501 21.729 C 55.501 20.153 54.986 18.855 53.955 17.821 C 52.925 16.758 51.616 16.245 50.071 16.245 C 48.526 16.245 47.216 16.758 46.186 17.821 C 45.156 18.848 44.641 20.153 44.641 21.729 C 44.641 23.306 45.156 24.611 46.186 25.667 C 47.216 26.693 48.526 27.207 50.071 27.207 Z M 79.191 19.771 L 79.191 30.294 L 75.475 30.294 L 75.475 20.153 C 75.475 17.586 73.997 16.179 71.628 16.179 C 69.016 16.179 67.265 17.792 67.265 21.113 L 67.265 30.294 L 63.549 30.294 L 63.549 13.158 L 67.265 13.158 L 67.265 15.357 C 68.398 13.612 70.149 12.718 72.591 12.718 C 76.542 12.718 79.191 15.387 79.191 19.771 Z M 98.82 19.771 L 98.82 30.294 L 95.104 30.294 L 95.104 20.153 C 95.104 17.586 93.626 16.179 91.257 16.179 C 88.645 16.179 86.894 17.792 86.894 21.113 L 86.894 30.294 L 83.178 30.294 L 83.178 13.158 L 86.894 13.158 L 86.894 15.357 C 88.027 13.612 89.778 12.718 92.22 12.718 C 96.171 12.718 98.82 15.387 98.82 19.771 Z M 114.049 13.158 L 118 13.158 L 111.401 30.836 C 109.753 35.258 106.964 37.384 103.013 37.142 L 103.013 33.689 C 105.353 33.828 106.655 32.691 107.59 30.33 L 107.759 29.986 L 100.468 13.158 L 104.522 13.158 L 109.642 25.593 Z M 36.232 8.186 C 36.188 5.033 35.879 2.203 35.827 1.77 C 35.798 1.066 35.371 0.458 34.694 0.164 C 33.959 -0.151 33.113 -0.004 32.539 0.531 C 19.487 12.828 19.413 12.916 19.377 12.96 C 19.229 13.128 19.156 13.224 19.082 13.334 L 19.075 13.348 C 19.053 13.385 19.031 13.414 19.009 13.451 C 18.84 13.737 18.744 14.147 18.766 14.477 C 18.788 14.807 18.862 15.152 19.001 15.511 C 19.023 15.592 19.046 15.665 19.075 15.739 C 19.2 16.091 19.568 17.161 19.641 21.003 C 19.722 25.102 19.207 26.965 18.935 27.962 C 18.884 28.138 18.847 28.292 18.81 28.438 C 18.766 28.578 18.656 28.952 18.759 29.465 C 18.81 29.707 18.906 29.912 18.965 30.022 C 18.994 30.074 19.023 30.125 19.06 30.176 C 19.119 30.264 19.215 30.404 19.369 30.536 L 26.712 37.487 C 27.065 37.824 27.536 38 28.014 38 C 28.271 38 28.536 37.949 28.779 37.839 C 29.456 37.545 29.875 36.929 29.875 36.218 L 29.875 24.42 C 29.875 23.504 29.419 22.924 29.073 22.565 L 28.978 22.462 C 29.706 21.803 31.943 19.764 34.452 17.227 C 35.717 15.944 36.298 12.989 36.232 8.186 Z M 27.624 34.605 C 27.624 34.847 27.33 34.972 27.153 34.803 L 21.363 29.326 L 21.378 29.311 L 21.407 29.282 L 21.495 29.194 L 21.532 29.157 C 21.569 29.12 21.606 29.091 21.643 29.054 C 21.65 29.047 21.665 29.04 21.672 29.025 C 21.724 28.981 21.775 28.93 21.827 28.878 L 21.841 28.864 C 21.893 28.82 21.937 28.776 21.988 28.724 C 22.003 28.71 22.018 28.702 22.033 28.688 C 22.084 28.636 22.136 28.592 22.194 28.541 C 22.261 28.482 22.319 28.424 22.386 28.365 L 22.665 28.116 L 22.754 28.035 L 27.308 23.958 L 27.44 24.098 C 27.447 24.105 27.455 24.112 27.455 24.12 C 27.631 24.303 27.631 24.34 27.631 24.428 L 27.631 34.605 Z M 32.848 15.658 C 29.875 18.657 27.278 20.967 27.256 20.989 L 27.249 20.989 L 26.623 21.546 L 25.792 22.294 C 24.586 23.372 23.173 24.633 22.187 25.52 C 21.996 25.689 21.701 25.535 21.724 25.285 C 21.841 24.171 21.915 22.756 21.885 20.945 C 21.804 16.743 21.378 15.511 21.194 14.983 C 21.186 14.969 21.179 14.954 21.179 14.939 C 21.157 14.844 21.135 14.778 21.12 14.741 C 21.106 14.705 21.091 14.668 21.083 14.639 C 21.047 14.536 21.076 14.426 21.157 14.353 C 22.239 13.326 29 6.954 33.252 2.951 C 33.422 2.789 33.694 2.899 33.716 3.127 C 33.826 4.293 33.966 6.214 33.995 8.23 C 34.062 13.971 33.135 15.365 32.848 15.658 Z M 17.302 27.955 C 17.03 26.957 16.522 25.095 16.596 20.996 C 16.669 17.146 17.044 16.076 17.162 15.731 C 17.184 15.658 17.214 15.585 17.236 15.504 C 17.368 15.152 17.449 14.8 17.471 14.47 C 17.493 14.147 17.39 13.737 17.228 13.444 C 17.206 13.407 17.184 13.378 17.162 13.341 L 17.155 13.326 C 17.081 13.224 17.008 13.121 16.86 12.952 C 16.824 12.908 16.743 12.828 3.698 0.538 C 3.125 -0.004 2.278 -0.144 1.543 0.172 C 0.866 0.465 0.439 1.074 0.41 1.778 C 0.358 2.21 0.049 5.041 0.005 8.193 C -0.061 12.996 0.52 15.951 1.793 17.234 C 4.316 19.786 6.568 21.839 7.267 22.47 L 7.171 22.572 C 6.825 22.932 6.369 23.511 6.369 24.428 L 6.369 36.211 C 6.369 36.922 6.788 37.545 7.465 37.831 C 7.715 37.941 7.973 37.993 8.23 37.993 C 8.709 37.993 9.172 37.817 9.533 37.479 L 16.912 30.499 C 17.044 30.382 17.133 30.25 17.184 30.184 C 17.221 30.132 17.25 30.081 17.272 30.044 C 17.346 29.92 17.442 29.722 17.486 29.472 C 17.581 28.974 17.478 28.6 17.434 28.446 C 17.398 28.284 17.353 28.13 17.302 27.955 Z M 3.389 15.658 C 3.102 15.365 2.168 13.979 2.249 8.237 C 2.278 6.221 2.426 4.3 2.529 3.134 C 2.551 2.907 2.823 2.797 2.992 2.958 C 7.245 6.962 14.006 13.334 15.087 14.36 C 15.161 14.433 15.19 14.543 15.161 14.646 C 15.154 14.675 15.139 14.712 15.124 14.749 C 15.109 14.785 15.087 14.851 15.065 14.947 C 15.058 14.961 15.058 14.976 15.051 14.991 C 14.867 15.519 14.44 16.75 14.359 20.952 C 14.322 22.763 14.396 24.178 14.521 25.293 C 14.55 25.542 14.249 25.696 14.057 25.527 C 13.071 24.64 11.659 23.379 10.452 22.301 L 9.621 21.553 L 8.988 20.989 C 8.871 20.893 6.325 18.62 3.389 15.658 Z M 9.077 34.81 C 8.9 34.979 8.606 34.854 8.606 34.612 L 8.606 24.42 C 8.606 24.34 8.606 24.296 8.782 24.112 C 8.79 24.105 8.797 24.098 8.797 24.09 L 8.929 23.951 L 13.476 28.028 L 13.792 28.314 L 13.851 28.365 C 13.866 28.38 13.881 28.394 13.895 28.402 C 13.932 28.438 13.976 28.475 14.013 28.512 C 14.035 28.534 14.057 28.548 14.072 28.57 C 14.109 28.607 14.153 28.644 14.19 28.68 C 14.212 28.695 14.227 28.717 14.249 28.732 C 14.293 28.776 14.337 28.812 14.381 28.856 L 14.41 28.886 C 14.462 28.937 14.513 28.981 14.558 29.025 L 14.587 29.054 C 14.624 29.091 14.661 29.12 14.69 29.157 L 14.727 29.194 C 14.756 29.223 14.793 29.26 14.815 29.289 L 14.837 29.311 L 14.852 29.326 Z" fill="rgb(0, 0, 0)" height="38px" id="bH388uk2E" transform="translate(1 1)" width="118.00000395534607px"/></svg>)